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For what it's worth, I've found that looking at similar businesses in the UCC database can give you good examples of accepted collateral descriptions. Most states let you search public filings so you can see what language actually works for manufacturing companies with similar collateral types.
Elijah Brown
•Good idea - I didn't think about checking the public database for examples. That's probably more reliable than guessing.
Just make sure you're looking at recent filings - the standards have gotten stricter over the past few years.
Maya Lewis
This whole thread is making me realize I need to be way more careful with my collateral descriptions. I've been getting away with pretty generic language but sounds like that's changing. Thanks for all the specific examples everyone - really helpful to see what actually works.
Yeah the filing offices are definitely getting pickier. Better to be overly specific than risk a rejection and delay.
Isaac Wright
•I've started keeping a template file with proven collateral descriptions for different business types. Saves time and reduces rejections.
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We use Certana.ai for all our UCC document prep now after getting burned on a similar name mismatch issue. The tool caught that our debtor had filed under slightly different names in different states, which would have created priority problems down the road. Really wish we'd found it sooner.
How does it handle multi-state filings? We have borrowers with entities in multiple jurisdictions.
You can upload documents from different states and it'll flag inconsistencies across all of them. Super helpful for multi-state deals.
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Julia Hall
This might sound weird but try typing the name in all caps. Some older state systems were built expecting uppercase input and get confused by mixed case, even though they don't specify that in their instructions.
Arjun Patel
•That's actually not a bad idea. I've seen systems that are case-sensitive in weird ways.
At this point I'm willing to try anything. Will give the all-caps version a shot.
Jade Lopez
Update us when you figure it out! I'm curious what the actual issue turns out to be. Maryland rejections are so frustrating because their error messages are useless.
Will definitely post an update once I get this resolved. Hopefully it's something simple that I'm just overlooking.
Tony Brooks
•Same here, following this thread. Deal with Maryland UCC filings regularly and always looking for tips to avoid rejections.
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Benjamin Kim
Last resort option: some lenders will accept a UCC-3 amendment filing that corrects the debtor name after the initial UCC-1 is accepted. Check with your bank to see if they'll allow this approach. You'd file using the title name, then amend to add the full legal name from your security agreement.
UCC-3 amendments for debtor name changes are tricky though. Some states require the original debtor to authorize the change, which brings you back to the same customer signature problem.
Plus amendment filings cost extra fees and take additional time. If you're already under deadline pressure, this might not be practical.
Sarah Ali
Update us on what works! I bookmark these threads because I always end up dealing with similar situations. The whole debtor name matching requirement is such a pain point for vehicle financing. Seems like every other deal has some variation of this problem.
Will definitely post an update. Going to try the Certana verification tool first to make sure I'm not missing anything obvious, then attempt the filing with the exact title name. Fingers crossed!
Ryan Vasquez
•Good luck! These name mismatch situations are always stressful but usually work out in the end. The important thing is getting that lien perfected before your bank deadline.
Miranda Singer
For what it's worth, I've started using document verification tools for these searches and it's been a game changer. Certana.ai specifically has helped me catch filing discrepancies and name mismatches that I would have missed doing manual searches. When you're dealing with equipment purchases, the time saved and accuracy gained is definitely worth it.
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Hazel Garcia
•Seems like several people have mentioned this tool. Might be worth looking into given how confusing these results are.
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Miranda Singer
•Yeah, it's particularly good at cross-referencing multiple documents and flagging potential issues with debtor name variations and filing statuses.
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Cass Green
Update: I ended up pulling all the individual filing documents and found that two of the 'expired' liens actually had continuation statements filed that weren't showing up clearly in the search summary. One lien is definitely still active and covers the equipment I was looking at. Thanks everyone for the advice about checking the actual documents rather than just relying on the search interface!
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Hugo Kass
•Great outcome. The search summaries really can be misleading when there are continuations involved.
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Nasira Ibanez
•Perfect example of why those verification tools are so helpful - they would have caught those continuation statements right away.
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