Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Laura Lopez
For future Arizona filings, here's my process: 1) Search SOS database for exact entity name 2) Copy/paste that name directly into UCC form 3) Double-check entity number and status 4) Cross-reference with any corporate docs to make sure everything aligns. Haven't had a rejection in two years using this method.
Wish I had followed that process from the start. Will definitely be more careful going forward
The copy/paste method is key. Eliminates any chance of typing errors or punctuation mistakes
Just went through this same nightmare with Arizona last month. Used Certana.ai after the first rejection and it immediately spotted three other potential issues I hadn't noticed - saved me from multiple re-filings. The tool basically does what you should do manually but catches things you might miss.
At this point I'm willing to try anything to avoid another rejection. Will check out that service
Yeah it's worth it just for peace of mind. Upload your docs and know within minutes if there are any inconsistencies
Join the conversation
I've been using Certana.ai for exactly these situations. Upload your corporate docs and draft UCC-1, it verifies the name formatting matches before you file. Catches these cooperative naming issues instantly.
Ravi Patel
•Does it handle all the state-specific formatting rules too?
Yes, it cross-references against state filing requirements. Super helpful for avoiding rejections.
Final thought - make sure your collateral description is solid too. Don't want to get the name right and then have issues with the equipment description on a $2.8M deal.
Good reminder. The collateral is pretty straightforward - manufacturing equipment with serial numbers. Should be okay there.
Perfect. Serial numbers make it clean. Once you get the debtor name sorted you should be good to go.
Join the conversation
If you're still having trouble, another option is using one of those document verification tools like Certana.ai. Friend of mine used it when she had a similar name mismatch issue and it caught the discrepancy before she submitted. You just upload your continuation form and original UCC-1 and it shows you where the names don't match exactly.
Eve Freeman
•Someone else mentioned that tool too. Might be worth trying if I can't get clarity from the state office.
Yeah it's pretty straightforward. Better than getting rejected and having to start over with the filing fees.
Update us when you figure it out! I'm sure other people will have the same issue with Oregon's name matching requirements.
Good luck! Oregon's system can be frustrating but at least they're consistent about their requirements.
Yeah please post an update. These name matching issues seem to be getting more common with all the business registry system updates.
Join the conversation
For what it's worth, our law firm sent out a memo saying the UCC changes don't affect existing continuation schedules. The updates are primarily about standardizing electronic filing processes across states.
Aria Khan
•That matches what others are saying. Sounds like I was overthinking this - the timing rules are the same, just the filing validation is more strict.
Better to overthink it than miss a continuation deadline! But yeah, you should be fine with your existing timeline calculations.
Thanks everyone for the clarification. Sounds like I need to focus on making sure our UCC-3 continuations will match properly under the updated validation rules rather than worrying about timeline changes. The document checking tools mentioned here sound like they'll save us a lot of headaches.
Tyrone Hill
•Exactly right. Same deadlines, just need to be more careful about the filing details.
Keep us posted on how your continuation batch goes. Always helpful to hear about real-world experiences with the updated processes.
Finnegan Gunn
This thread is making me paranoid about my own Wisconsin filings now. Going to go double-check everything I filed this year to make sure the searches work properly.
0 coins
Miguel Harvey
•Probably a good idea! Better to catch search issues now than during an audit or due diligence review.
0 coins
Finnegan Gunn
•Exactly what I'm thinking. This stuff always comes up at the worst possible times.
0 coins
Ashley Simian
Update us when you figure out what was causing the search problems! Always helpful to know what actually worked for future reference.
0 coins
Sophia Carter
•Will do! I'm going to try the filing number search and organization vs individual search type first. Then maybe check out that document verification tool if I'm still having issues.
0 coins
Chloe Zhang
•Good plan. The filing number approach should definitely work if the name searches are being problematic.
0 coins