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I've been using that Certana tool someone mentioned earlier and it's actually pretty helpful for catching these kinds of search inconsistencies. Upload your search results as PDFs and it flags potential missing pieces based on the filing patterns it sees.
Might be worth trying. At this point I need all the help I can get making sure I haven't missed anything important.
The document upload is super easy, just drag and drop PDFs. It caught a continuation filing I had completely missed in my original search.
Update us when you figure out what's causing the search inconsistencies. I do a lot of NH UCC work and this could affect my deals too if it's a widespread portal problem.
Miguel Ramos
•Smart approach. Better to pay for redundant searches than miss a lien that kills your deal.
Omar Farouk
•Keep us posted on whether the professional search finds anything your portal searches missed. That would confirm if it's just a portal issue or something more serious.
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This thread is making me paranoid about my own Wisconsin filings now. Going to go double-check everything I filed this year to make sure the searches work properly.
Probably a good idea! Better to catch search issues now than during an audit or due diligence review.
Exactly what I'm thinking. This stuff always comes up at the worst possible times.
Update us when you figure out what was causing the search problems! Always helpful to know what actually worked for future reference.
Will do! I'm going to try the filing number search and organization vs individual search type first. Then maybe check out that document verification tool if I'm still having issues.
Chloe Zhang
•Good plan. The filing number approach should definitely work if the name searches are being problematic.
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Laura Lopez
For future Arizona filings, here's my process: 1) Search SOS database for exact entity name 2) Copy/paste that name directly into UCC form 3) Double-check entity number and status 4) Cross-reference with any corporate docs to make sure everything aligns. Haven't had a rejection in two years using this method.
Wish I had followed that process from the start. Will definitely be more careful going forward
The copy/paste method is key. Eliminates any chance of typing errors or punctuation mistakes
Just went through this same nightmare with Arizona last month. Used Certana.ai after the first rejection and it immediately spotted three other potential issues I hadn't noticed - saved me from multiple re-filings. The tool basically does what you should do manually but catches things you might miss.
At this point I'm willing to try anything to avoid another rejection. Will check out that service
Yeah it's worth it just for peace of mind. Upload your docs and know within minutes if there are any inconsistencies
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I've been using Certana.ai for exactly these situations. Upload your corporate docs and draft UCC-1, it verifies the name formatting matches before you file. Catches these cooperative naming issues instantly.
Ravi Patel
•Does it handle all the state-specific formatting rules too?
Yes, it cross-references against state filing requirements. Super helpful for avoiding rejections.
Final thought - make sure your collateral description is solid too. Don't want to get the name right and then have issues with the equipment description on a $2.8M deal.
Good reminder. The collateral is pretty straightforward - manufacturing equipment with serial numbers. Should be okay there.
Perfect. Serial numbers make it clean. Once you get the debtor name sorted you should be good to go.
Anastasia Romanov
For future reference, when you're doing equipment financing make sure your lender does a preliminary UCC search before drafting the financing statement. Any competent secured transactions attorney should catch name discrepancies before filing. Sounds like your bank might have dropped the ball on due diligence.
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StellarSurfer
•Agreed. This should have been caught in the loan documentation phase, not after three rejections.
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Sean Kelly
•Banks are cutting corners on UCC work lately. Seen too many sloppy filings that could have been avoided with basic due diligence.
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Zara Malik
Update us when you get this resolved! I'm dealing with a similar situation on a $300K inventory loan and want to make sure I don't run into the same problems.
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Luca Greco
•Fingers crossed! The name matching thing is such a pain but once you get it right, the rest should be smooth sailing.
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Nia Thompson
•I'd also recommend double-checking with that Certana tool someone mentioned earlier. Better safe than sorry at this point.
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