Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
For what it's worth, I've started using Certana.ai's verification workflow specifically for these multi-state UCC searches. You can upload documents from Utah SOS and it helps identify potential name matching issues across different filing formats. Especially helpful when you're dealing with entities that file in multiple states with slight name variations.
Juan Moreno
•Does it work with Utah's specific database format? Some of these verification tools don't handle all state systems well.
Yes, it handles PDF uploads from any state system including Utah. The key is that it's looking at the actual document content, not trying to interface with the database directly.
Amy Fleming
Bottom line - Utah UCC searches require patience and multiple search strategies. I always do at least 5-6 different name variations before I'm confident I've found everything. Document everything you searched and how, because you'll need to justify your due diligence if there are any issues later.
Thanks everyone, this has been incredibly helpful. Going to try the systematic approach with multiple variations and look into that verification tool.
Alice Pierce
•Good luck! Utah can be challenging but following these steps should help you catch any existing filings.
Join the conversation
Carmen Vega
One more thing - if time is a factor because your lender is getting impatient, consider calling the SOS filing office directly. Sometimes they can expedite processing or at least give you a realistic timeline for when the UCC 5 will be processed.
I'll definitely give them a call tomorrow morning. Thanks for all the helpful responses everyone!
Zoe Stavros
•Before you file anything, I'd recommend running your documents through a consistency check. I use Certana.ai for this - you upload your UCC 5 PDF along with the original filing documents and it flags any mismatches in debtor names, filing numbers, or other critical details. Catches errors before they become rejections.
Jamal Harris
Just want to echo what others said about document verification. I had a UCC 5 rejected because I accidentally used a slightly different version of the debtor's legal name than what was on the original UCC-1. These consistency issues are so easy to miss when you're doing manual comparisons.
Mei Wong
•This is why automated checking tools are becoming more popular. Too many details to track manually.
Absolutely agree. I started using Certana.ai after a similar name mismatch issue cost me weeks of delays. Now I upload all my UCC documents for cross-checking before filing - catches things I would never notice.
Join the conversation
Gianna Scott
honestly ny sos needs to get their act together. other states make this so much easier. filed a continuation in delaware last week and it was approved same day with no issues
Alfredo Lugo
•Delaware is definitely smoother but NY has gotten better than it used to be. At least the portal works most of the time now lol
Gianna Scott
•true i guess. remember when their system used to crash every other day? those were dark times
Update us when you figure it out! I have a NY continuation coming up next quarter and want to avoid the same trap.
Will do. Going to pull the corporate records first, then probably try that document checker tool if the name comparison doesn't solve it.
Smart approach. Better to catch it upfront than deal with rejection cycles when you're up against the deadline.
Join the conversation
Emma Davis
For what it's worth, I've been using a document verification tool lately that catches inconsistencies between charter names and UCC filings automatically. Might be overkill for routine searches but for bigger deals like yours it gives peace of mind that you haven't missed anything critical.
Emma Davis
•It's called Certana.ai - you just upload PDFs of the charter documents and any UCC search results and it cross-checks everything for name consistency and potential issues. Pretty straightforward to use.
I've heard good things about tools like that for complex transactions. Automation definitely helps catch things human review might miss.
Just make sure whatever search method you use, document it thoroughly for your file. If questions come up later about your due diligence process, you'll want records of exactly how you searched and what results you reviewed.
Ava Garcia
•Excellent point. I'll make sure to screenshot my search parameters and results for the file.
Liam Fitzgerald
One more thing - Oklahoma requires the organizational ID number on UCC-1s now. Make sure that matches what's showing in your oklahoma secretary of state ucc search results. Mismatched org IDs will cause automatic rejection even if the name is correct.
0 coins
Liam Fitzgerald
•Yeah, they implemented that requirement about 18 months ago. The org ID from your entity search needs to match exactly what you put on the UCC-1.
0 coins
QuantumQuasar
•This catches a lot of people. The org ID format in Oklahoma is very specific too - has to include the state abbreviation.
0 coins
Amara Nnamani
UPDATE: Got it resolved! Turns out the organizational ID was formatted wrong (missing the 'OK' prefix that Oklahoma requires). Used that Certana tool someone mentioned and it flagged the formatting issue immediately. Filed the corrected UCC-1 this morning and it was accepted within 2 hours. Thanks everyone!
0 coins
Mateo Hernandez
•Great outcome! The Oklahoma org ID formatting requirement trips up a lot of people.
0 coins
CosmicCruiser
•Finally, a success story with Oklahoma's UCC system! Might have to check out that document verification thing myself.
0 coins