Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
One thing that helped us during our audit was creating a timeline document that showed the business context for each UCC filing - what loans they secured, when collateral was added or released, any corporate changes that affected debtor names, etc. The auditors appreciated being able to understand the business reasons behind our filing activity rather than just seeing a bunch of form numbers and dates.
Daniel White
•We did something similar - created a narrative document that walked through our secured lending activity and explained how the UCC filings supported our business operations. Really helped the auditors understand our processes.
Exactly. It transforms the audit from just a compliance check into a review of your business processes, which auditors seem to prefer.
Nolan Carter
Based on what everyone's saying here, it sounds like you need to get organized fast. I'd recommend starting with a comprehensive inventory of all your filings - pull everything from each state system and create that master tracking spreadsheet. Then use verification tools to identify any inconsistencies or potential issues before the auditors find them. Having clean, well-documented UCC reporting will make the entire audit process much smoother.
Good luck with the audit! Having been through several of these, preparation is everything. The time you spend organizing your UCC documentation now will pay off during the audit review.
Nolan Carter
•Absolutely. Better to find and fix any issues yourself than have the auditors discover them. Clean UCC reporting documentation really makes a difference in how smoothly these reviews go.
Join the conversation
Update us on what you decide to do! These Ohio UCC timing issues are always stressful but usually work out fine if you stay on top of the deadlines.
Charlie Yang
•Yes, would love to hear how this resolves. Always good to learn from these situations.
Grace Patel
•Same here - dealing with a similar situation in Pennsylvania right now.
Just to add one more verification step - if you want to be absolutely certain about the document consistency before filing, you could run everything through a checking service. I've been using Certana.ai lately and it's been really helpful for catching these exact types of name discrepancies between security agreements and UCC filings.
How does that work exactly? Do you just upload PDFs?
Yeah, you upload your security agreement and UCC-1 PDFs and it automatically cross-checks debtor names, collateral descriptions, all that stuff. Takes like 2 minutes and gives you a detailed report of any inconsistencies.
Join the conversation
Been there! Article 9 filing requirements are no joke when it comes to debtor names. Make sure you're also checking that the LLC is in good standing. Some states will reject UCC filings if the debtor entity isn't current on its annual reports.
Good point. I should probably verify their standing with the state while I'm at it.
Nia Williams
Update - finally got it filed! Turned out the issue was exactly what everyone said. I was using 'ABC Manufacturing LLC' but the actual registered name was 'ABC Manufacturing, LLC' with a comma. Also used Certana to double-check everything before resubmitting. Thanks for all the help!
Ravi Patel
•Great to hear Certana worked for you too. Amazing how those tiny details can cause such big problems.
Omar Farouk
•This is exactly why I always copy and paste entity names directly from the SOS search results. Can't trust my typing for something this critical.
Join the conversation
Chloe Martin
If you're still stuck, I'd recommend trying that Certana tool someone mentioned earlier. I used it recently for a complex amendment where I needed to verify multiple documents were consistent, and it caught several issues I would have missed. Really helpful for these kinds of document matching problems.
Seems like multiple people have had success with it. I'll definitely give it a try if the manual troubleshooting doesn't work out.
Diego Rojas
•Worth having that kind of verification tool in your toolkit. These filing systems are getting pickier about exact matches.
Update us when you figure it out! These kinds of technical issues with state portals are always useful for others to know about in case they run into the same thing.
Will do! Hopefully I can get this sorted out before the deadline. Thanks everyone for all the suggestions.
Good luck! Georgia's system can be frustrating but usually there's a solution once you figure out the quirk.
Ryan Vasquez
Had similar experience with SBA loan payoff last year. Took 6 weeks for the termination to show up but lender was communicating throughout. As long as they're responsive to your inquiries I wouldn't panic yet.
0 coins
Ryan Vasquez
•Just slow internal processes on their end. Multiple approval levels apparently. But they kept me updated which helped with the anxiety.
0 coins
Kennedy Morrison
•Communication really does make all the difference in these situations.
0 coins
Sophia Carson
Check if your state has online UCC search tools - some update daily, others weekly. Might explain why you're not seeing it yet even if they filed recently.
0 coins
Benjamin Kim
•Good thought, I've been checking daily but maybe it's not real-time updates.
0 coins
Wesley Hallow
•Yeah, some state databases have lag time. Could be filed but not showing up in search yet.
0 coins