UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
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Isaac Wright

UCC 11 form search results showing zero - filing system error or am I missing something?

Running into a weird issue with UCC 11 searches that's got me scratching my head. I'm trying to pull records for a debtor and the search keeps coming back empty even though I know there should be active filings. The debtor name is spelled exactly as it appears on their articles of incorporation, and I've tried variations with and without middle initials, corporate designations, etc. Has anyone else run into UCC 11 search results that seem incomplete or is there something I'm doing wrong with the search parameters? This is for a loan workout situation where we need to verify what liens are actually on file before proceeding.

Sean Matthews

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Just went through this same headache with a client search. Ended up finding the filings were under a slightly different entity name that wasn't obvious from their current corporate documents. Used Certana to upload their old loan docs and it caught the name variation that manual searches missed.

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Isaac Wright

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How does that work exactly? You upload loan documents and it searches for UCC filings automatically?

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Sean Matthews

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You upload whatever documents you have and it cross-references the entity names and details to identify potential filing matches. Saves a lot of manual searching.

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Ali Anderson

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UPDATE: Found them! Turns out the filings were in Delaware (state of incorporation) and the debtor name on the UCC-1 was 'Precision Mfg Solutions LLC' instead of the full 'Manufacturing' spelling. Thanks everyone for the suggestions - this could have taken me days to figure out on my own.

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Nina Chan

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Perfect example of why you always have to check the incorporation state. Glad it worked out!

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Great that you found them! For future reference, this is exactly the kind of name variation that automated tools are good at catching.

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Emma Thompson

Nebraska Secretary of State UCC Search Shows Confusing Results - Need Help Understanding What I'm Seeing

I'm trying to run a nebraska secretary of state ucc search on some collateral we financed last year and the results are really confusing me. The search brings up what looks like multiple filings for the same debtor but with slightly different names - like 'ABC Manufacturing LLC' and 'ABC Manufacturing, LLC' (notice the comma difference). Some show as active, others as lapsed, and I can't tell which ones are actually securing our loan. Our original UCC-1 was filed in March 2024 for equipment financing, but now I'm seeing entries that don't match exactly what we submitted. Is this normal? How do I know which filing is the 'real' one that's protecting our security interest? I'm worried we might have a gap in our perfection if the wrong version is what's actually on file. The amounts seem right but the debtor name variations are making me second-guess everything.

Mateo Sanchez

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For what it's worth, I always recommend keeping a copy of the filed UCC-1 with the filing stamp in your loan file. That way you can always reference exactly what was filed and when. Makes these kinds of searches much easier to interpret.

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Aisha Mahmood

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We keep both electronic and hard copies of all our UCC filings. Paranoid? Maybe. But it's saved us more than once.

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Mateo Sanchez

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Not paranoid at all - that's just good record keeping. The Nebraska system is pretty reliable but having your own copies is always smart.

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Ethan Moore

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Update us when you figure out what's going on! I'm curious to know if it turns out to be a system display issue or if there really are multiple filings. These kinds of posts are really helpful for the rest of us.

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Emma Thompson

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Will do! I'm planning to pull all the documents tomorrow and get to the bottom of this. Thanks everyone for all the helpful suggestions.

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Yes, please update! I'm dealing with something similar in Iowa and wondering if it's a regional system thing.

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James Martinez

Texas UCC statement request form $90 - is this normal pricing?

Just got quoted $90 for a Texas UCC statement request form and honestly wondering if this is standard. We're doing due diligence on a equipment financing deal and need to pull UCC records on the debtor before we can move forward with our security interest filing. The SOS website shows different fee structures but I'm getting conflicting info from our service provider. Has anyone dealt with Texas UCC statement requests recently? Trying to figure out if this $90 fee is legitimate or if there are cheaper alternatives. Our lender is pushing for quick turnaround on the UCC search so we can file our UCC-1 but don't want to overpay if there's a better option.

Pro tip: if you're doing regular Texas UCC work consider setting up your own account with the Texas SOS system. The learning curve is minimal and you'll save hundreds over time compared to using third party services for basic searches.

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Exactly. Plus you have direct control over timing instead of waiting for a service provider to get around to your request.

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Natalie Adams

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Agreed. Once you get familiar with the Texas SOS portal it's actually pretty user friendly.

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Mason Kaczka

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Just to close the loop here - ended up going directly through Texas SOS and paid $18 total for the UCC statement request. Got results back same day. That $90 quote was definitely a ripoff. Thanks everyone for the advice!

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Alicia Stern

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Great outcome. Hope your UCC-1 filing goes smoothly now that you have the search results.

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Drake

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Nice work! And definitely consider that document verification tool for when you file the UCC-1 to make sure everything aligns perfectly.

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Ava Martinez

UCC filing confusion with purchase money security agreement collateral description

Got myself into a mess here and need some guidance. We're a small equipment dealer and just closed on financing a $180K excavator for a contractor. The bank is requiring us to file a UCC-1 but I'm completely lost on how to describe the collateral when it's a purchase money security agreement situation. The loan docs say "purchase money security interest" but I don't know if that changes how I fill out the collateral description on the UCC-1 form. Do I need to specify it's PMSI somewhere on the filing? The excavator has a specific serial number and model but I'm worried about getting the description wrong and having the whole security interest be invalid. Bank is breathing down my neck to get this filed ASAP. Anyone dealt with purchase money security agreement UCC filings before?

Emma Wilson

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Just curious - why is your bank making you file the UCC-1 instead of handling it themselves? Most equipment lenders I work with handle their own filings to make sure they're done right.

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Emma Wilson

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Makes sense. Just make sure you coordinate with them on the filing so there's no confusion about who's doing what.

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Malik Thomas

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Actually that's pretty common in dealer financing arrangements. The dealer handles UCC filings as part of the package since they have all the equipment specs and buyer info readily available.

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Update us when you get it filed! Always curious to hear how these work out, especially for first-time PMSI filers.

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Ava Martinez

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Will do! Planning to file tomorrow morning after I double-check everything one more time.

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Good luck! Sounds like you've got good advice here to work with.

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Zara Khan

Need UCC-1 Filing Help After General Security Agreement Precedent Issues

I'm dealing with a complicated situation where our lender is requiring a UCC-1 filing based on a general security agreement precedent from a similar deal they did last year. The problem is, I'm not entirely sure how to structure the collateral description when the GSA covers "all present and after-acquired personal property" but we only want to perfect a security interest in specific equipment. The precedent they're referencing had a much broader scope than what we need. Has anyone dealt with this kind of mismatch between what the general security agreement precedent allows versus what you actually want to file on the UCC-1? I'm worried about over-securing or creating issues down the road if we need to do amendments or terminations. The equipment we're financing is worth about $850K and includes manufacturing equipment, office furniture, and some vehicles. Any guidance would be really appreciated - deadline is coming up fast.

NightOwl42

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Whatever you do, don't just copy/paste from the general security agreement precedent without thinking it through. I've seen too many UCC-1 filings that were way overbroad because someone just used the GSA language verbatim. It creates problems later when you need to do continuations or amendments.

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Dmitry Ivanov

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The continuation issue is real too - if your description is super broad, you might end up continuing security interests in collateral that's already been disposed of or paid off.

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Ava Thompson

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I've been using Certana.ai for document checks lately and it's caught several cases where UCC descriptions didn't match the underlying loan docs properly. Really helpful for avoiding these kinds of problems.

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Bottom line - your general security agreement precedent gives you flexibility, but use it wisely. Be specific enough to cover what you're actually financing, but not so narrow that you miss something important. And definitely make sure all the entity names and details match perfectly between documents.

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Zainab Ali

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This whole thread has been incredibly helpful. Thanks everyone for sharing your experiences with GSA precedents and UCC-1 filings.

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Zara Khan

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Agreed, this gives me a much clearer path forward. I think I'll go with specific categories rather than the broad GSA language, and definitely double-check for any fixture filing requirements.

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