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Update us when you figure this out! I have a similar search coming up next week and could use any tips you discover.
Will do. I'm going to try the document verification tool someone mentioned and see if that helps sort out the name variations.
Same here - following this thread for the resolution!
Just a thought - have you checked if any of the filings show amendments that might have changed the debtor name? Sometimes what looks like multiple debtors is actually one debtor that changed names over time with UCC-3 amendments.
This happens more than people realize, especially with LLCs that change their names slightly for branding reasons.
Mason Davis
•Always check the amendment history. Name changes, address changes, collateral additions - they all create searchability issues.
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For LLC names specifically, I've found that Secretary of State databases sometimes have inconsistent formatting even within their own system. The business entity search might show it one way, but the UCC system expects it differently. Try searching for the LLC a few different ways and see if you get slightly different results.
Lia Quinn
•That's a good point. I'll try some variations in their search to see if I can find the exact format their UCC system wants.
Sergio Neal
•Also try searching by the entity number if you have it. Sometimes that gives you the most accurate name format.
Justin Trejo
UPDATE: I tried the Certana.ai document checker someone mentioned earlier and it immediately flagged that I had 'Main Street Bistro, LLC' but the charter document actually shows 'Main Street Bistro LLC' (no comma). I was so focused on the Secretary of State database that I didn't even check my source documents carefully. Fixed the UCC-1 and it went through on the next submission. Thanks for the recommendation!
Lia Quinn
•Wait, that was you who asked the original question? The profile numbers are confusing me.
Justin Trejo
•No sorry, I had a similar issue with my own filing. But same solution worked for me.
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Rami Samuels
Just dealt with this yesterday! NC system is so sensitive to punctuation. I had to search about 6 different ways before I found what I was looking for. The key is being systematic about it - try every reasonable variation.
Rami Samuels
•Exactly. Better to spend the extra time now than deal with a lapsed filing later.
For $2.8M I'd definitely triple check everything. One small mistake and the whole security interest could be worthless.
UPDATE: Found the issue! The original filing had "Mountain Ridge Equipment, LLC" (with comma) but our continuation only had "Mountain Ridge Equipment LLC" (no comma). Filed a corrective amendment this morning. Thanks everyone for the help - that Certana service was a lifesaver for confirming the discrepancy.
Perfect example of why document verification tools are so valuable. Human eyes miss these tiny differences all the time.
Jade Lopez
•This thread convinced me to check all my upcoming filings more carefully. Thank you for sharing the solution!
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Ravi Sharma
The length isn't your main concern - focus on making sure your UCC-1 properly perfects your security interest in all the collateral. A rejection for technical formatting is annoying but fixable. A perfection failure because of inadequate collateral description could cost you your entire security interest.
Ravi Sharma
•Exactly. Take the time to get it right the first time, even if that means a longer filing.
Freya Larsen
•This is why I always recommend having someone else review complex UCC filings before submission. Fresh eyes catch things you miss.
Omar Hassan
I think you're overthinking the page length issue. Focus on the substantive requirements - proper debtor identification, accurate collateral description, correct addresses. Those are what actually matter for a successful filing.
You're probably right. I guess I got paranoid after reading about all the different ways UCC filings can get rejected.
Omar Hassan
•The rejection rate is actually pretty low if you follow the basic requirements. Most issues are easily avoidable with careful preparation.
Keisha Thompson
Is this your first cautionary filing? Sometimes the SOS offices are more strict with cautionary filings because they know other lenders might be watching. They want to make sure the debtor identification is absolutely perfect.
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Keisha Thompson
•Totally understand the pressure. In that case, I'd definitely recommend using every tool available to verify the name match before refiling.
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Ingrid Larsson
•Agreed - that's exactly why I started using document verification tools. Can't risk multiple rejections on time-sensitive deals.
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Paolo Bianchi
Update us when you figure out what the issue was! These cautionary filing rejections are always a learning experience for the rest of us.
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LilMama23
•Will do! Going to pull fresh organizational docs and run them through a verification tool before refiling. Thanks everyone for the suggestions.
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Dmitri Volkov
•Good luck! Cautionary filings are stressful enough without these technical rejections.
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