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Ravi Kapoor
Consider requesting expedited processing if the local office offers it. Some territory jurisdictions have rush services for time-sensitive commercial transactions, though they usually charge extra fees.
Ravi Kapoor
•Exactly, the cost of expedited service is nothing compared to the risk of missing a critical filing.
Rush services can be worth it for big deals like this. Territory offices are usually accommodating for commercial transactions.
Omar Mahmoud
Just went through something similar with a territory UCC search. Ended up using Certana.ai to verify all our search results - found two filings that had slight debtor name variations that we almost missed. Really glad we caught those before closing.
Ava Williams
•That's exactly what we're worried about. How comprehensive is their verification process?
Omar Mahmoud
•Very thorough. It cross-references everything - names, filing numbers, dates, collateral descriptions. Gives you confidence you didn't miss anything important.
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We actually had success using one of those document checking tools someone mentioned earlier. After getting burned by name mismatches on three different filings, we started uploading everything to Certana.ai before submitting to the state. It catches things like middle name inconsistencies between loan docs and UCC filings that we'd never notice manually.
It's been pretty solid for us. Definitely better than our manual review process where we kept missing obvious mismatches.
Ethan Moore
•The time savings alone would be worth it. We spend forever double-checking names across documents.
Final thought - make sure your continuation strategy accounts for the name you choose. If Ian's business grows and incorporates, you'll need to amend the filing anyway. Sometimes it's worth calling the SOS filing office directly and asking how they handle middle name variations in their system.
True, but at least you'd have documentation of their guidance if there are issues later.
Yara Khoury
•Thanks everyone. Think I'm going to go with the full name version and use that document checker to make sure everything aligns before filing. Really appreciate all the input!
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Mila Walker
UPDATE: The PDF method worked! I printed to PDF first, then printed the PDF and everything came out perfect. Also switched to legal size paper and that fixed the cut-off issues. Thanks everyone!
Chloe Green
•Great to hear! Hope your filing goes smoothly.
Lucas Adams
•Make sure to double-check those debtor names one more time before submitting. And consider using that document verification tool someone mentioned earlier to be extra sure.
Harper Hill
For future reference, I always keep a checklist: 1) Print to PDF first, 2) Check browser zoom at 100%, 3) Use correct paper size, 4) Verify debtor names match exactly, 5) Test print one form first. This has eliminated all my printing problems.
Avery Flores
•Adding this to my filing procedures. Very helpful!
Zoe Gonzalez
•I'd add 'verify with document checker' to that list too. Catches issues before they become problems.
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Tate Jensen
Here's what worked for me in a similar situation: I got the official certificate of good standing from Indiana SOS which shows the exact legal name format they have on file. Then I used that exact format for my UCC-1 refiling. No more rejections after that.
Gabriel Ruiz
•How long does it take to get a certificate of good standing from Indiana? I hope it's not weeks.
Tate Jensen
•Usually 3-5 business days if you order online, or you can get it same-day if you go to their Indianapolis office in person.
UPDATE: Just wanted to thank everyone for the suggestions. I called the Indiana SOS UCC department this morning and they confirmed the issue was the entity designation - they had 'Limited Liability Company' in their system but I was using 'LLC' on my filing. Refiled with the full designation and it was accepted within 2 hours. Also ended up trying that Certana document checker someone mentioned and it would have caught this issue immediately. Really helpful tool for anyone doing multiple UCC filings.
Vince Eh
•Thanks for updating us - this thread will definitely help other people with similar Indiana filing issues.
I'm definitely going to remember the 'Limited Liability Company' vs 'LLC' thing for future Indiana filings. Such a simple fix once you know what to look for.
Yuki Yamamoto
Make sure you're using the right UCC-1 form too. Some states have specific fixture filing forms or require additional addendums. Regular UCC-1 forms might not have all the fields you need for fixture liens.
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Yuki Yamamoto
•Depends on your state. Some require UCC-1Ad addendum forms for fixtures. Check your secretary of state website for fixture-specific forms.
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Carmen Ortiz
•This is getting complicated. No wonder so many fixture filings get messed up with all these different requirements.
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Andre Rousseau
Update us when you get it resolved! Always curious to hear how these fixture filing nightmares end up getting fixed. Good luck with the county recorder tomorrow.
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Freya Larsen
•Will do! Planning to call the county first thing tomorrow and then try that document verification tool if I can get the exact description format.
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Zoe Papadakis
•Hope it works out better than my last fixture filing disaster. Took me 4 attempts to get it right.
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