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Another thing to consider - your CPA might have been using EFTPS (Electronic Federal Tax Payment System) to make your estimated payments. If you can get access to that account, it would show your payment history. But that might be tricky if the CPA set it up.
I had a similar situation last year. If your CPA used EFTPS, they might have set it up under their control, not yours. I had to establish my own EFTPS account and then call the EFTPS helpline to have them merge my payment history. It was a bit of a process but worked eventually. Their customer service was actually pretty helpful.
This is such a frustrating situation, and unfortunately more common than it should be. I went through something similar a few years back when my CPA suddenly became unreachable during tax season. One thing I'd add to the great advice already given - if you're going to call the IRS directly, try calling early in the morning (like 7-8 AM) on weekdays. The wait times are usually much shorter then. Also, have your prior year tax return handy when you call since they'll ask for specific information from it to verify your identity. For your state payments, definitely check if your state has a mobile app for tax services. I was surprised to find that my state (California) actually has a pretty decent app that shows payment history and is easier to navigate than their website. One last tip - document everything you find out about your payments in a spreadsheet or something organized. You'll likely need this information not just for filing your 2025 return, but potentially for future reference if there are any discrepancies or if you need to prove payment dates for penalty calculations. Sorry you're dealing with this - definitely time to find a new CPA who actually responds to their clients!
This is really helpful advice, especially about calling the IRS early in the morning! I never would have thought about timing making such a difference. Quick question - when you say document everything in a spreadsheet, what specific columns or information should I make sure to track? I'm thinking dates, amounts, and payment method, but is there other stuff that might be important later? I want to make sure I'm capturing everything I might need since this whole situation has me paranoid about missing something important. Also, do you happen to know if there's a time limit on how far back the IRS will go to verify payment information over the phone? I'm hoping they can see at least the full 2024 tax year.
This is such a common pain point for S Corp owners! I went through the exact same thing a few years ago. The key insight that finally clicked for me was understanding that the IRS treats S Corps as separate entities for payroll tax purposes, which is why you lose the FICA exemption for minor children. One approach that worked for us was creating a separate sole proprietorship for property management services. This sole prop contracts with our S Corp to provide maintenance services for the rental properties, and then hires our kids directly. The sole prop pays the S Corp a management fee, and the kids get paid by the sole prop - avoiding FICA taxes on their wages. The critical part is making sure this has real business substance. We documented everything: service agreements between entities, separate bank accounts, proper invoicing, and detailed records of work performed. Our kids track their hours using a simple app, and we pay them bi-weekly by direct deposit. One word of caution - make sure you're paying reasonable wages for their age and the work performed. We researched local rates for teen lawn care workers and stay within that range. The IRS will scrutinize family employment arrangements, so documentation is everything. Would definitely recommend finding a good CPA who understands these structures before implementing anything. The setup costs are worth it for the long-term tax savings and the valuable work experience for your kids!
This is really helpful! I'm curious about the mechanics of the service agreement between the sole prop and S Corp. How do you structure the management fee to make sure it passes the IRS "reasonable compensation" test? And do you have the sole prop bill the S Corp monthly, or tie it to specific projects/services? I'm also wondering about the practical side - do your kids actually enjoy doing the property maintenance work, or is it more of a "character building" exercise? š Trying to figure out if this is something that would work long-term with teenagers who might have other priorities.
Great discussion here! I've been following along as someone considering a similar setup. One thing I haven't seen mentioned yet is the importance of getting everything properly documented from a legal perspective, not just tax. When you create these separate entities (sole prop, family partnerships, etc.), you need to make sure you're complying with your state's business registration requirements. Some states require even sole proprietorships to register if they're operating under a business name different from your personal name. Also worth considering - if your kids are going to be doing any maintenance work involving tools or potentially hazardous tasks, make sure your business insurance covers them as employees. Had a friend whose teenage son got hurt doing yard work for the family business, and they had coverage issues because the insurance company wasn't aware minors were working for the business. The documentation suggestions everyone's given are spot-on. I'd add that it's also smart to have your kids sign basic employment agreements (age-appropriate) that outline their responsibilities, work schedules, and safety protocols. Shows the IRS this is a legitimate employment relationship, not just allowance with extra steps. One last thought - consider having them contribute some of their earnings to a Roth IRA. Great way to teach financial responsibility while taking advantage of their likely low tax bracket!
Make sure you keep documentation of all your attempts to contact the trustee about getting your K-1. If you end up having to file late because of their delay, you can request abatement of any penalties by showing it wasn't your fault. I went through this last year, and the IRS was actually pretty reasonable when I explained and provided evidence of my multiple attempts to get the necessary documents from the trustee.
How exactly do you document these attempts? Would emails be sufficient or do you need something more formal?
Emails are definitely sufficient documentation. I'd also recommend sending at least one certified letter to the trustee requesting the K-1, as this creates an official paper trail with delivery confirmation. Keep copies of all correspondence, including any phone call logs with dates and what was discussed. The IRS typically accepts reasonable documentation that shows you made good faith efforts to obtain necessary tax documents. Screenshots of unanswered emails, certified mail receipts, and even records of unreturned voicemails can all help demonstrate that the delay wasn't due to your negligence.
I'm dealing with a similar situation right now and found that some states have specific statutes governing trustee communication requirements. In my state (California), trustees are required under Probate Code Section 16061 to provide beneficiaries with reasonably detailed information about trust administration upon request. You might want to check if your state has similar laws. I sent my trustee a formal written request citing the relevant state statute, and suddenly they became much more responsive. It's worth looking up your state's trust code or uniform trust act provisions - many require trustees to keep beneficiaries "reasonably informed" which would include timely notification about filing extensions. Even if there's no criminal penalty, trustees can face personal liability for breaching their fiduciary duties, so mentioning the legal requirements often gets their attention quickly.
This is really helpful advice about state-specific trustee requirements! I'm curious - when you sent that formal written request citing the California statute, how long did it take for the trustee to respond? And did they provide the K-1 immediately or just better communication about the timeline? I'm in Texas and wondering if we have similar provisions here. The lack of communication has been the most frustrating part - even a simple "we filed an extension, expect your K-1 by September" would make this so much less stressful.
I had a similar experience with ID.me's invasive requirements. What worked for me was using the IRS Direct Authentication method that others mentioned. The key thing to know is that you'll need to have your financial information handy - they ask about previous addresses, loan amounts, and account details from your credit report. Make sure you have access to your most recent tax return too, as they sometimes reference information from it. The process is much more straightforward than ID.me's facial recognition circus, and you don't have to worry about uploading sensitive documents to a third party. Once you're verified, accessing your transcripts is instant and you can use them for whatever tax planning you need to do.
I completely understand your concerns about ID.me - their data practices have been questionable at best. I recently went through this same process and found that the IRS Direct Authentication method is definitely the way to go. Unlike ID.me, you're dealing directly with the IRS system, so there's no third-party data sharing involved. The verification process asks knowledge-based questions about your financial history, similar to what you mentioned with your banking verification. Make sure you have your previous tax returns handy and know details about any loans or credit accounts you've had. The whole process took me about 10 minutes, and I had immediate access to my transcripts without having to upload any photos or go through facial recognition. It's honestly what the IRS should have been using all along instead of forcing people through ID.me's invasive process.
This is exactly what I was looking for! I've been avoiding the whole process because ID.me felt way too invasive compared to other verification methods I've used. It's reassuring to know that the Direct Authentication actually works well and keeps everything within the IRS system. Quick question - when you say "knowledge-based questions about financial history," are we talking about the same type of questions that credit monitoring services ask? Like "which of these addresses did you live at" or "what was your mortgage payment range"? I want to make sure I have all the right information ready before I start the process. Thanks for sharing your experience!
Ivanna St. Pierre
I'm in the same boat as you - cycle 05 and filed in early February with no updates yet. From what I've gathered lurking in various tax forums, the IRS definitely processes in continuous batches rather than one big dump. What's frustrating is that cycle 05 is supposed to update on Thursdays, but I've seen people with the same cycle get updates on different days of the week. It seems like there are sub-batches within each cycle depending on your specific tax situation. Since you mentioned you just graduated, did you claim any education credits? I've read that returns with education credits (AOTC, LLC) often get flagged for additional review which can add 2-3 weeks to processing time. Might be worth checking if that's what's causing the delay. Hang in there - the apartment hunt stress is real but most landlords are understanding about tax refund timing, especially this time of year when everyone's in the same situation.
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Destiny Bryant
ā¢@Ivanna St. Pierre Thanks for mentioning the education credits - I did claim the AOTC so that could definitely explain the delay! I hadn t realized'that specific credits could trigger additional review periods. It s reassuring'to know I m not'the only cycle 05 person still waiting. The apartment hunting stress is definitely real, but you re right'that most landlords seem to understand the tax season timing. I ll keep'checking my transcript and try to be patient with the process.
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Liam Sullivan
I work in tax preparation and can confirm that the IRS processes returns in continuous batches throughout the week, not just one big update. Your cycle 05 assignment means you're typically in the Wednesday night/Thursday morning processing group, but there are several factors that can cause delays. Since you mentioned you just graduated, I'm guessing you filed with education credits (AOTC or Lifetime Learning Credit). These returns often get pulled for additional verification, which can add 2-4 weeks to your processing time. The IRS has to cross-reference your 1098-T forms with your return, and this happens in a separate department. For your apartment situation, here's a practical tip: most landlords will accept a signed lease contingent on receipt of your tax refund, especially if you can show them your filed return and explain the expected timeline. You could also ask about a smaller holding deposit that you can afford now, with the security deposit due upon refund receipt. Keep checking your transcript daily - once you see transaction code 150 (tax assessment) post, you're usually within a week of getting your deposit date. Hang in there!
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Sean Murphy
ā¢This is really helpful insight from someone who works in the field! I had no idea that education credits required cross-referencing with 1098-T forms in a separate department - that definitely explains why some of us are seeing longer delays. The tip about asking landlords for a contingent lease or smaller holding deposit is brilliant too. I've been so focused on the refund timing that I hadn't thought about alternative arrangements. Thanks for breaking down what the 150 transaction code means - I'll know what to look for now when checking my transcript.
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