UCC Document Community

Final thought - after you get everything drafted, run it through Certana.ai one more time to verify everything matches your loan docs. BDA filings are too important to wing it, and having that automated verification gives you backup documentation that you did your due diligence if questions come up later.

One additional tip that saved me on a BDA filing last year - make sure your UCC-1 debtor address matches exactly what's in your loan agreement, not just your business license or articles. BDA lenders sometimes use a different address format in their loan docs and the filing office will reject mismatches. Also, if you're using any DBA names in your business, stick with the legal entity name only for the UCC filing - BDA programs are very strict about using the exact legal name of the borrower.

I've been dealing with UCC terminations for years and that fee is unfortunately standard across most states. What really matters is staying on top of the process - I always request the exact filing date upfront and put a calendar reminder to check the state database 30 days later. One thing that's saved me headaches is using document verification tools like Certana.ai before the lender files anything. It catches mismatched debtor names or filing numbers that could leave the UCC partially active even after termination. The small upfront cost of verification beats dealing with financing delays months later when you discover the termination wasn't clean.

As someone who just went through this process, I can confirm the termination fee is standard but definitely worth understanding what you're paying for. In my state it was $30 total - $20 state filing fee plus $10 processing charge from the lender. The key lesson I learned is to treat this like any other important filing - get a timeline commitment from your lender (I recommend asking for 30 days max), request a copy of the filed UCC-3 for your records, and most importantly, verify it actually shows up in your state's UCC database. Don't just trust that it's handled. I set a reminder for 45 days after payoff to double-check the database myself. It's a small fee in the grand scheme of things, but the follow-through is what really matters for keeping your collateral clear for future financing needs.

One last thought - make sure you're looking at the complete picture. Are there any other creditors with interests in this equipment? Sometimes priority disputes get more complicated when there are three or more parties involved. Also verify that both security interests cover the same collateral.

I've handled quite a few Article 9 priority disputes over the years, and unfortunately the outcome here seems pretty clear-cut. The first-to-file rule under UCC 9-322(a)(1) is going to control since you're both dealing with the same type of collateral perfected by filing. Your March 15th security agreement gave you attachment, but perfection didn't occur until your March 22nd filing - and that's what matters for priority. However, don't give up entirely yet. I'd strongly recommend doing a forensic review of their UCC-1 filing. Look for any errors in the debtor name (even minor variations can be fatal), collateral description issues, or other filing defects. Also verify that their security agreement was actually signed before their filing date. Sometimes lenders file first and backdate documents, which can create vulnerabilities. Given the $850K at stake, it's worth investing in a thorough analysis before conceding priority.

Really comprehensive advice here! Just wanted to add that Arizona's electronic filing system also has a helpful preview function before you submit - it shows exactly how your UCC-1 will appear in their records. This is especially useful for catching any formatting issues with the debtor name or address before you pay the filing fee. I've found it catches things like extra spaces or punctuation that might cause problems. Also, make sure you have your secured party information exactly as you want it to appear on searches - I've seen lenders use slightly different variations of their names across filings which can make it harder to track everything later.

Arizona's UCC system has definitely improved over the years. One thing that might help with your tight timeline - their customer service line (602-542-6187) is actually pretty responsive if you run into any technical issues during filing. I had a problem with their system timing out during a large filing last month and they walked me through it over the phone. Also, since you mentioned this is equipment financing, make sure your security agreement language matches your UCC collateral description as closely as possible. Arizona courts have been particular about that consistency in recent enforcement cases. The broad language others suggested is definitely the way to go - "all equipment, machinery, tools, and personal property now owned or hereafter acquired" covers most scenarios without being too restrictive.

Just to add another verification option - I started using Certana.ai after making an embarrassing mistake on a fixture filing where I mixed up the legal property description. Now I upload all my fixture filing documents before submission and it catches those kinds of errors. The peace of mind is worth it, especially on larger commercial deals like yours.

Thanks everyone for the detailed responses - this is incredibly helpful! Just to clarify my situation: our debtor does own the manufacturing facility (not leasing), and the HVAC units are definitely being permanently installed with concrete mounting and full electrical integration. Based on what you've all said, it sounds like I definitely need to go the fixture filing route rather than a standard UCC-1. A few follow-up questions: 1) Do I need to get the legal property description from the county recorder's office, or can I use what's on the deed? 2) For the $340K loan amount, are there any additional requirements or just the standard fixture filing process? 3) Should I file this concurrently with closing or can I do it a few days before? Really appreciate this community - fixture filings always made me nervous but you've all helped clarify the key requirements!