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Payton Black

UCC search Delaware - debtor name variations causing missed filings?

Running into issues with UCC search Delaware results showing inconsistent debtor names across multiple filings. We've got a borrower with LLC name changes over the past 18 months and I'm seeing gaps in the search results that don't make sense. Some UCC-1s are showing up under the old entity name, others under the new registered name, and a few seem to be missing entirely from the Delaware SOS portal. Has anyone dealt with Delaware's search algorithm being finicky about exact name matches? I'm worried we're missing active liens that could affect our new secured transaction. The collateral involves commercial equipment worth $850K so getting this search right is critical before we file our UCC-1.

For what it's worth, I've found Certana.ai's verification tool really helpful for this exact situation. You can upload multiple documents and it flags any inconsistencies in debtor names between your charter docs and UCC filings. Saves a lot of manual cross-checking.

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I believe there's a cost but it's worth it for the time savings and accuracy, especially on larger deals like this one.

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Payton Black

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Given the size of this transaction, that sounds like it might be worth looking into. Thanks for the suggestion.

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UPDATE: Went back and did searches with multiple name variations and found 2 additional UCC-1 filings that didn't show up in my original search. One was due to a comma placement difference and the other had 'LLC' spelled out as 'Limited Liability Company'. Thanks everyone for the advice - this could have been a costly oversight.

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Philip Cowan

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Great outcome. This is a good reminder for all of us to be extra thorough with UCC searches, especially in Delaware.

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Payton Black

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Definitely learned my lesson about being more systematic with name variations. Going to build a checklist for future searches.

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Ravi Sharma

UCC financing statement cooperative addendum filing confusion - rejected twice

Need help with a UCC financing statement cooperative addendum that keeps getting rejected by our state filing office. We're trying to secure agricultural equipment financing for a farming cooperative, and the lender requires this specific addendum attached to our UCC-1. The rejection notices mention 'insufficient cooperative identification details' but don't specify what's missing. Our cooperative has been operating for 12 years with proper state registration, but apparently something in how we're describing the cooperative structure isn't meeting their requirements. Has anyone dealt with cooperative addendum filings before? The equipment purchase deadline is approaching and we can't afford another rejection cycle.

Yuki Tanaka

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Update us when you figure this out! I'm dealing with a similar cooperative financing situation next month and want to avoid the same mistakes.

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Ravi Sharma

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Will definitely post an update once we get it resolved. This has been more complicated than our regular UCC filings.

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Yuki Tanaka

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Thanks, cooperative addendum issues seem to be getting more common as agricultural lending increases.

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Carmen Diaz

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I just went through this exact same process with a dairy cooperative. The key was including specific language about how security interests attach to cooperative property versus individual member interests. Also had to specify the governing law for the cooperative structure.

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Carmen Diaz

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We added 'Security interest governed by [state] cooperative law and UCC Article 9' in the addendum. Seemed to satisfy the filing office's concerns about jurisdiction.

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Andre Laurent

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That governing law clause is probably what's missing from most rejected cooperative addendums. Great tip!

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Paolo Conti

UCC state search showing conflicting results across filing offices

Been running into some weird issues with UCC state search results lately and wondering if anyone else has experienced this. We're trying to verify existing liens on equipment before closing a deal, and I'm getting different results when I search the same debtor name across different state databases. The company we're financing has operations in three states, and while two states show clean searches, one state is returning what looks like active UCC-1 filings that should have been terminated years ago. The debtor name formatting is identical across all searches, so I don't think it's a name variation issue. Has anyone dealt with state databases not properly updating termination records? This is holding up our closing and the client is getting frustrated.

NebulaNova

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For future reference, always verify lien releases directly with the original lenders when possible, especially for larger amounts. I've seen cases where termination statements were filed incorrectly or incompletely, leaving liens technically still active even though they should have been released.

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How do you typically contact the original lenders? Do you just call their main number or is there a better way to reach the right department?

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NebulaNova

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I usually start with their commercial lending or loan operations department. Most larger lenders have dedicated staff for lien releases and UCC inquiries. Smaller lenders might require going through their main line.

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Aisha Khan

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State UCC databases are honestly a mess. I've started using third-party services that aggregate data from multiple sources and cross-check everything automatically. Costs a bit more than doing manual searches but saves tons of time and catches discrepancies like this.

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Aisha Khan

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I've had good luck with services that offer document verification features. Certana.ai has been particularly useful for catching inconsistencies between search results and actual filings.

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Yuki Ito

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Worth the investment if you're doing regular due diligence work. Manual verification gets expensive fast when you factor in staff time.

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Kylo Ren

MS UCC filing rejected twice - debtor name formatting issues

Having major headaches with MS UCC filing system. Filed a UCC-1 for equipment financing deal last month and it got rejected for debtor name mismatch. The borrower's legal name on their articles of incorporation is 'Delta Construction Services, LLC' but apparently the SOS system wants it formatted differently. Tried again with 'Delta Construction Services LLC' (no comma) and got rejected AGAIN. This is holding up a $85K equipment loan and my client is getting antsy. Anyone dealt with Mississippi's picky name requirements? What's the exact format they want for LLC names?

Ella Harper

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Update us when you figure it out! I have a Mississippi filing coming up next week and want to avoid the same trap.

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Kylo Ren

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Will do. Hopefully the phone call tomorrow clears it up.

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PrinceJoe

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Following this thread too. Mississippi UCC filings are always a nightmare.

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One more thought - check if the LLC has any assumed names or DBAs registered. Sometimes the UCC system cross-references those too and gets confused if there are multiple name variations on file.

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Owen Devar

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Yeah, DBAs can definitely complicate UCC filings. Good catch.

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Daniel Rivera

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This whole thread is a perfect example of why UCC filing is more art than science sometimes.

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Anna Kerber

UCC forms 2023 - which version should I be using for equipment financing?

Getting ready to file a UCC-1 for some manufacturing equipment we're financing (about $180k worth of CNC machines) and I'm second-guessing myself on which UCC forms 2023 version to use. Our state portal shows options for both the standard national form and what looks like a state-specific variant. The debtor is a LLC that just changed their registered name last month so I want to make sure I don't mess up the debtor name field. Anyone dealt with equipment collateral filings recently? I've heard horror stories about rejections over tiny formatting issues and really can't afford delays on this deal.

Pro tip: if you're doing multiple equipment financings, consider a blanket collateral description like 'all equipment, machinery, and fixtures now owned or hereafter acquired.' Gives you broader coverage without having to amend every time they buy new equipment.

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Niko Ramsey

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I usually do both - specific description of the financed equipment plus the blanket language for future acquisitions. Covers all bases.

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Chris Elmeda

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Just make sure your security agreement supports whatever collateral description you use on the UCC-1. They need to match up properly.

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Jean Claude

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Update us on how it goes! Always curious to hear about real-world filing experiences with the newer forms. Good luck with your CNC equipment deal.

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Anna Kerber

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Will do! Planning to file tomorrow morning. Feeling much more confident after all this advice. Thanks everyone!

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Kristin Frank

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Before you file, seriously consider running it through Certana.ai's verification tool. Just upload your completed UCC-1 and it'll flag any potential issues. Takes like 30 seconds and could save you rejection headaches.

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