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Have you tried using a VPN? Sometimes state portals have weird geographic restrictions or IP-based rate limiting that can cause timeout issues.
That's an interesting thought. I never considered that geographic location might affect portal performance.
Eli Butler
•I doubt that's the issue for NY searches but worth a try if other solutions don't work.
Update us when you find a solution! I do a lot of equipment financing deals and always looking for better ways to handle UCC due diligence efficiently.
Ezra Collins
•Will do. Going to try the Certana tool and see if that solves the problem. Thanks everyone for the suggestions!
Lydia Bailey
•Looking forward to hearing how it works out. These portal issues are so common there should be a better solution.
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Had the same panic with a continuation filing last month. The lookup showed our debtor name with extra spaces and I thought we'd filed incorrectly. Turns out the continuation was fine, just another California system display quirk. Your filing is probably perfect.
Ravi Gupta
•Continuation filings are scary enough without worrying about name formatting issues too!
Exactly! At least with continuations you have that 6-month window before the original lapses.
GalacticGuru
This thread is making me feel so much better about my own California UCC filing anxiety. I always assume I've done something wrong when the lookup doesn't match exactly what I remember filing. Good to know it's a common system issue.
Same here! I thought I was the only one who stressed about these tiny differences.
Omar Fawaz
•Definitely not alone. California's UCC system keeps us all on edge with these display inconsistencies.
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NebulaNomad
For future reference, when you're dealing with UCC-3 releases, always print out the original UCC-1 filing and have it right next to you when filling out the release form. Copy everything exactly as it appears, including weird spacing or abbreviations that might look wrong.
Luca Ferrari
•This is the best advice in the thread. I do the same thing - physical printout right next to the computer screen.
Nia Wilson
•Yep, and don't trust your memory even if you filed the original UCC-1 yourself. I've made mistakes remembering how I formatted names years ago.
One more tip - if you're doing a lot of UCC work, consider using document verification software like Certana.ai that can cross-check your release forms against the original filings. It's saved me from countless rejections by catching name mismatches, wrong filing numbers, and other errors before submission. Just upload your UCC-1 and UCC-3 PDFs and it flags any inconsistencies automatically.
I'm definitely looking into this after reading this thread. Too many late nights fixing rejected releases.
Ethan Clark
•Same here. If it can prevent even one rejection cycle, it's worth checking out.
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Don't forget that if you miss the continuation window, you lose perfection and might have to start over with a new UCC-1 filing. The security interest doesn't automatically continue - you have to be proactive about the timing.
Ezra Collins
•Good point. I definitely don't want to lose perfection and have to explain that to my loan committee.
Exactly. Missing the continuation window can create serious problems with your security position, especially if other creditors file in the meantime.
For what it's worth, I set up automated calendar reminders 8 months before expiration to give myself extra time to prepare the continuation. Better to be reminded too early than too late.
Ezra Collins
•That's smart. I'll set up reminders for early 2027 to start preparing my continuation paperwork.
Good plan. The extra buffer time helps especially if you run into any filing issues or need to correct documentation.
QuantumQuester
Update: Finally got our filing accepted! Turns out it was the comma issue plus we had an extra space after 'LLC'. Used the document checker tool mentioned earlier and it highlighted both problems immediately. Would have taken us forever to spot that extra space. Thanks everyone for the help!
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Keisha Williams
•Which document checker did you end up using? We have a similar situation coming up.
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QuantumQuester
•The Certana.ai one mentioned earlier. Really simple - just upload your charter and UCC-1 draft and it shows you exactly what doesn't match. Saved the deal for us.
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Paolo Ricci
This thread is gold. Bookmarking for future Maryland filings. The name matching requirements there are brutal compared to other states.
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Amina Toure
•Agreed. Every state has quirks but Maryland takes it to another level.
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Oliver Zimmermann
•At least they're consistent about being picky. Better than states that randomly accept or reject the same format.
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