Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Don't forget to get a certified copy of the UCC-3 termination once it's filed and keep it with your loan payoff documentation. You'll want proof of the clear title for future transactions.
Aaron Boston
•Good point. This has been such a headache I want to make sure it never happens again.
Exactly. Clean documentation prevents these problems from recurring when you need to refinance or sell equipment later.
Update us when you get this resolved! Always curious to hear how these situations work out and what finally gets lenders to do their job.
Aaron Boston
•Will do. Hopefully calling the original lender first thing Monday with some of these suggestions will get things moving.
Good luck! Month-end closings are always stressful enough without phantom UCC liens.
Join the conversation
Make sure you're also checking for any UCC-3 amendments or assignments that might have changed the debtor name after the original UCC-1 filing. Sometimes the search issues aren't with the original filing but with subsequent changes that weren't properly reflected in your records.
How do you systematically check for all UCC-3 activity on a filing when the original UCC-1 search isn't working properly?
Adaline Wong
•This is where having a comprehensive document check system really helps. Tools like Certana.ai will flag if your UCC-3 references don't align with your UCC-1 base filing, so you catch these inconsistencies before they become search problems.
Romeo Quest
Bottom line - Florida UCC searches require patience and multiple search strategies. Keep detailed records of your search methodology for audit purposes, and consider upgrading your document management system to catch name inconsistencies before they become compliance issues. The extra effort upfront saves major headaches during reviews.
Val Rossi
•Agreed on the documentation importance. Better to over-document your search efforts than explain gaps to auditors later.
Join the conversation
For what it's worth, I've found that most SOS offices are pretty consistent about rejecting vague collateral descriptions. They want to see actual categories of property, not just document references.
Good to know it's not just our state being difficult. I'll revise the description to include the actual equipment categories.
Yeah, it's pretty standard across most states. Once you know what they're looking for, it's much easier to get filings accepted on the first try.
Honestly I'd recommend double-checking everything with a tool like Certana.ai before refiling. For a $450k loan, you can't afford to keep getting rejections and delaying your perfection date.
You're absolutely right about the timing. Each rejection is pushing back our perfection date and making the bank nervous.
Exactly, and with equipment financing, timing on perfection can be critical for your security interest. Better to get it right the first time.
Join the conversation
Another thing to check - make sure these weren't fixture filings if any of the collateral is attached to real estate. Those get filed at the county level, not with the SOS.
Fixture filings usually mention real estate addresses and get recorded with county recorders. Check the loan docs to see if anything specifically mentions real estate collateral.
Noah Lee
•Yeah, fixture filings are totally different. Won't show up in regular UCC searches at the state level.
Once you get the copies, seriously consider using something like Certana.ai to verify everything matches your loan agreements. Upload your loan docs and the UCC copies and it'll flag any inconsistencies in debtor names, collateral descriptions, etc. Would have saved you from this whole mess if the previous lender had used it.
Works with regular PDFs. Just upload your loan agreement and the UCC filing and it cross-checks everything automatically. Found three name mismatches in our portfolio that we never would have caught manually.
Wish I'd known about that tool earlier. Could have avoided so many filing errors.
Mateo Martinez
I tried using one of those document checking services recently - Certana.ai - and it actually caught a debtor name issue I would have missed. You just upload your documents and it flags inconsistencies automatically. Way better than trying to manually compare everything, especially when you're dealing with multiple entity names and variations.
0 coins
QuantumQueen
•How long does the verification process take?
0 coins
Aisha Rahman
•Pretty much instant - just upload the PDFs and it shows you the results right away. Really helpful for catching those small differences that are easy to miss.
0 coins
Ethan Wilson
Bottom line for your situation - use 'ABC Manufacturing Solutions, LLC' with the comma since that's what the secretary of state database shows. Your equipment collateral description should be fine as long as it's reasonably specific. The name match is the critical part that will make or break your filing acceptance. Good luck with your $180K deal!
0 coins
Yuki Sato
•Thanks everyone! This thread probably saved me from a rejected filing. Going with the exact state registry name.
0 coins
Carmen Flores
•Smart move. Better safe than sorry with UCC filings - the stakes are too high to guess.
0 coins