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Been there! When I was refinancing last year I found three different UCC filings I had completely forgotten about. Two were still active even though I'd paid off the underlying loans. Had to get UCC-3 termination statements filed to clear them up before my new lender would close.
About 2-3 weeks once I contacted the lenders. Some were faster than others. One lender had been acquired by another bank which made it more complicated to track down the right person.
Levi Parker
•This is exactly why I keep a spreadsheet of all my business filings and loan documents. Too easy to lose track of what's out there.
Libby Hassan
Just do the search ASAP. Friday deadline isn't that far away and if you find issues you might need time to get documentation from your old lender or clear up any problems. Equipment loans almost always have UCC filings so don't be surprised when you find something.
Yeah you're right, I need to stop procrastinating and just do the search today. Thanks for the push!
Libby Hassan
•No problem. Better to know what you're dealing with now than get blindsided later in the refinance process.
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Nathan Dell
I've been filing UCC-1s in New Mexico for 12 years and the rejection rate has definitely increased. Part of it is automated screening catching things that used to slip through, part of it is stricter interpretation of the requirements. The electronic filing system flags potential issues that human reviewers might have missed before.
Owen Devar
•That makes sense. Technology cutting both ways - easier to file electronically but also easier for them to catch minor errors automatically.
Maya Jackson
•The electronic system is definitely more consistent but also less forgiving. No more relying on helpful clerks to overlook minor formatting issues.
Make sure you're also checking the debtor's exact legal name in the New Mexico business database before filing. Even small differences like missing commas or different entity abbreviations will cause rejections. The UCC-1 debtor name has to match their state registration character for character.
Amaya Watson
•This is where document checking tools really help. Manual name verification is tedious and error-prone, especially when you're doing volume filings.
Grant Vikers
•The New Mexico business search is free online, so there's really no excuse for name mismatches. Just takes a few extra minutes to verify.
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This is exactly why I always do a pre-filing verification check now. Had too many rejections from tiny name variations. Florida's system is particularly strict about exact matches compared to other states.
I use both - visual check plus automated verification through document comparison tools. Catches more issues that way.
Emma Olsen
•Smart approach. Manual review misses a lot of subtle differences that can cause rejections.
Update us once you figure out the exact name format issue. This thread might help other people dealing with similar Florida UCC registry problems.
Justin Chang
•Will do - going to order the certified copy first then try the document verification approach before filing again.
Good plan. Better to spend a little extra time upfront than deal with multiple rejections and deadline stress.
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Luca Romano
Had this exact problem last year with a different lender. Turned out they were waiting for some internal approval process that took forever. I finally threatened legal action and it got filed the next day. Sometimes you just have to be the squeaky wheel.
Nia Jackson
•Legal threats definitely work. Most lenders don't want the hassle of fighting over a termination.
Make sure to mention specific damages - lost business deals, additional interest costs, etc. Makes the threat more credible.
Update us when you get this resolved! I'm dealing with a similar situation and want to know what approach works best.
Will do. Going to try the document verification approach first to see if there's a name issue, then escalate to their UCC department.
Aisha Khan
•Good plan. Document everything for your records too.
Paloma Clark
Timeline question - how long are you giving yourself to get all these amendments filed? I know there's no specific deadline but from a business perspective you probably want this cleaned up before quarter end or before any potential foreclosure issues arise.
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Paloma Clark
•That seems reasonable. Just make sure you're tracking the filing confirmations - some states are slower than others processing amendments.
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Heather Tyson
•60 days is probably fine unless any of the debtors are in bankruptcy. Then you might need to move faster.
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Raul Neal
One more tool recommendation - if you haven't already, try running the documents through Certana.ai's verification system. I used it recently for a similar assignment company UCC filing situation and it highlighted inconsistencies I completely missed in manual review. Really helpful for making sure all your amendments will have the correct debtor names before you file them. Upload your UCC-1s and corporate docs and it maps out all the discrepancies automatically.
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Raul Neal
•Yeah, it's become my go-to for any portfolio cleanup. Beats spending hours comparing documents manually.
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Christian Burns
•I should probably look into this. We do enough assignment deals that it would pay for itself pretty quickly.
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