UCC Document Community

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Liv Park

UCC filing look up showing wrong debtor name - how to fix this mess?

I'm trying to do a UCC filing look up for a client and discovered our UCC-1 from 2022 has the debtor name listed as 'ABC Manufacturing LLC' but the actual legal entity name is 'ABC Manufacturing Group LLC'. The lookup shows our filing but with the wrong name. Our loan agreement specifically references the correct entity name. This could void our security interest if we need to foreclose. Has anyone dealt with a UCC filing look up revealing name discrepancies like this? Do I need to file a UCC-3 amendment or start over with a new UCC-1? The continuation isn't due until 2027 so we have time but I'm worried about the validity of our current lien position.

This thread is making me paranoid about my own filings. Going to do a UCC filing look up on all my active liens tomorrow morning. Better safe than sorry.

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Good idea. I try to do a quarterly review of all my UCC filings just to make sure everything looks right in the system.

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That's probably overkill but I respect the thoroughness. I usually just check before renewal deadlines.

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Update us after you file the amendment! I'm curious how long it takes to show up correctly in the UCC filing look up system. These kinds of corrections always make me nervous until I can verify they processed correctly.

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Smart approach. I always screenshot the before and after just to have documentation of the correction.

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That's actually brilliant. Never thought to document the lookup results but it could be useful if there are ever questions about timing.

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Carmen Diaz

2017 UCC continuation filing deadline confusion - still valid or expired?

I'm going through some old loan files and found a UCC-1 that was originally filed in 2012. There's a continuation statement from 2017 but I'm second-guessing whether we handled the timing correctly back then. The original financing statement was set to lapse in June 2017, and we filed the UCC-3 continuation in April 2017. Everything looked fine at the time, but now I'm wondering if there were any issues with how we calculated the five-year period. The debtor company has since been acquired and we're trying to clean up the collateral records. Should I be concerned about the validity of that 2017 UCC continuation, or am I overthinking this? The loan is still active and we need to make sure our security interest is properly perfected.

I'm dealing with something similar but with a 2018 continuation. The borrower changed their business structure twice since then and I'm not sure our filings are still valid. These corporate changes make UCC management so much more complicated.

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Exactly! It seems like every deal has some kind of corporate restructuring that affects the UCC filings. Makes me wonder if we should just automatically file amendments every time there's any corporate change, just to be safe.

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That's probably overkill, but you definitely need to track name changes, mergers, and dissolutions that affect the debtor entity.

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The good news is that Ohio's online UCC system makes it pretty easy to look up your filings and check their status. You can search by filing number or debtor name to see exactly what's on record. Start there before assuming the worst.

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That's the best first step. Once you see what's actually on file, you can figure out what needs to be corrected or updated.

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And if you find problems, don't delay on fixing them. The longer you wait, the more complicated it gets if there are any enforcement issues.

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Sean O'Connor

UCC 1 lein filing got rejected - debtor name issues

Equipment financing company here dealing with a nightmare scenario. Filed a UCC-1 lein against commercial kitchen equipment last month and the SOS rejected it twice now. First rejection was due to "debtor name mismatch" even though we copied the name exactly from the LLC charter documents. Second attempt got kicked back for "insufficient collateral description" despite listing every piece of equipment with serial numbers. The borrower is getting antsy about the delayed perfection and we're worried about our security interest. Has anyone dealt with similar UCC-1 lein rejection issues? The equipment is worth $180k and we can't afford to lose our priority position because of filing technicalities.

For what it's worth, I had a similar UCC-1 lein situation resolve after using that Certana.ai tool someone mentioned earlier. It caught a subtle spacing issue between our charter and UCC-1 form that I never would have noticed. Worth trying if you're stuck in rejection cycles.

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I'm always skeptical of these automated tools but if it prevents another rejection cycle it's probably worth it.

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The document verification approach makes sense. Better to catch issues before filing than after rejection.

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Update us when you get the UCC-1 lein filed successfully. These rejection stories help everyone learn what to avoid. The equipment financing space needs more shared knowledge about filing best practices.

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Will definitely update once we get it resolved. This thread has been super helpful for troubleshooting our approach.

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Agreed, these practical discussions are more valuable than the official filing guides sometimes.

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Carmen Ruiz

UCC definition of investment property causing collateral description headaches

Our bank is struggling with how to properly describe investment property as collateral in UCC-1 filings. We had a $2.8M commercial loan secured by what the borrower calls 'investment property' but I'm getting conflicting advice on whether this falls under Article 9 or if we need to handle it differently. The property generates rental income from multiple tenants, but the borrower also has some personal use areas. Legal is telling me one thing about the UCC definition of investment property, but our compliance officer is saying something else entirely. Anyone dealt with this gray area before? I'm worried we're going to file incorrectly and compromise our security interest. The loan closes next week and I need to get this collateral description right.

One more thing to consider - if this property generates rental income, you might also want to think about whether to include the rental income as proceeds in your UCC-1. The investment property classification affects how you handle both the real estate and the income stream.

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I usually include it as proceeds in the main collateral description - 'and all proceeds thereof including rental income' - keeps it simple and comprehensive.

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Just make sure your loan agreement matches whatever you put in the UCC-1. I learned that lesson the hard way when a borrower defaulted and we had mismatched collateral descriptions. Would have been caught immediately if I'd used something like Certana.ai to cross-check the documents beforehand.

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Update: we ended up going with the broader 'commercial real estate' description and included rental income as proceeds. Filed the UCC-1 yesterday and it was accepted without any issues. Thanks everyone for the advice - definitely learned something about how the UCC definition of investment property differs from other contexts.

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Smart choice - better to be safe than sorry with collateral descriptions. Glad it worked out!

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Good outcome! Filing accepted is always a relief when you're dealing with tricky collateral classification issues.

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Giovanni Moretti

UCC § 9-404 rights assignment - debtor notification requirements causing lien issues

Running into a mess with UCC § 9-404 on a commercial equipment loan we purchased from another lender. The original secured party filed their UCC-1 properly but when we bought the loan, we're getting conflicting advice on whether we need to notify the debtor before filing our UCC-3 assignment. The debtor is claiming they never got proper notice and now they're disputing our security interest. Legal says § 9-404 requires notification but the timing seems unclear - do we notify before or after filing the assignment? This is a $180k piece of manufacturing equipment and we can't afford to mess up the perfection. Original filing expires next year so we need to get this sorted before continuation time. Anyone dealt with § 9-404 notification requirements recently?

Your debtor is either confused or trying to create problems where none exist. § 9-404 protects them from paying the wrong party - it doesn't give them any right to dispute a properly perfected security interest. Get that UCC-3 filed and stop worrying about their notification complaints.

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Should we respond to their dispute or just ignore it once the UCC-3 is filed?

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I'd send them a brief explanation of § 9-404 and confirmation that you've filed the proper assignment. Keep it professional but don't let them think they have grounds for a real dispute.

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Just to add another perspective - while § 9-404 notification isn't required for perfection, sending it promptly after filing the UCC-3 is still good practice. It prevents payment confusion and shows you're handling the assignment professionally. But absolutely don't let debtor notification requirements delay your UCC-3 filing.

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Makes sense. Handle the legal requirements first, then the business courtesy aspects.

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Agreed. File the UCC-3 today if possible, then send the § 9-404 notice this week. Keeps everything clean and properly documented.

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