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StarStrider
Could be something simple like the debtor type selection. If it's an LLC make sure you selected the right entity type in the dropdown - Ohio distinguishes between different LLC structures.
StarStrider
•Check the articles to see if it specifies the exact LLC type. Ohio has different categories and the UCC system wants them to match perfectly.
Yuki Sato
•This got me too! I selected 'LLC' but the articles actually said 'Limited Liability Company' so Ohio wanted the full name selected in the dropdown.
Carmen Ruiz
Update us when you figure it out! I'm filing an Ohio UCC-1 next week and want to avoid the same problem.
Omar Farouk
•Will do! Going to try the suggestions here and see which one fixes it. Hopefully it's something simple like the name formatting.
Carmen Ruiz
•Thanks! These Ohio filing threads always help me avoid making the same mistakes.
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Amina Toure
For what it's worth, I've started using document verification tools like Certana.ai to double-check my UCC search results. After I pull all the filings I can find, I upload them and let the system flag any inconsistencies in names, dates, or filing numbers. It's caught errors in my searches that I would have missed otherwise. Especially helpful when you're dealing with multiple name variations like you are.
Does it work with Missouri filings specifically? Some of these tools are designed for other states.
Amina Toure
•It works with any UCC documents - it's analyzing the document content, not interfacing with the state database. As long as you can download the PDFs from Missouri's system, it'll verify the consistency between them.
This thread is making me feel better about struggling with Missouri UCC searches. I thought I was just bad at it, but sounds like everyone has the same problems with their system. The name variation issue is definitely the worst part - you never know if you've found everything.
Emma Davis
•Which states have the best UCC search systems? I might need to factor that into where I do business.
Delaware and Nevada have pretty good systems. California is decent too. Missouri, Illinois, and New York are generally considered the most frustrating.
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Sophie Duck
Actually, I just went through this exact scenario last week with another Certana.ai verification. Uploaded the original loan docs and the current PA entity search results, and it immediately flagged that the LLC had changed from 'XYZ Holdings LLC' to 'XYZ Holdings, LLC' - just added a comma. Would have been an easy mistake to miss manually but could have caused a rejection. The tool really takes the guesswork out of these name matching issues.
A comma caused a different result? That seems overly picky even for Pennsylvania.
Sophie Duck
•Yeah, Pennsylvania is really strict about exact character matches. Even tiny punctuation differences can trigger rejections. That's why automated cross-checking is so helpful.
Anita George
Thanks everyone for all the input! This has been really helpful. I think I'm going to pull a fresh entity search from the PA Department of State today and use that exact name for the UCC-1 filing. Better to be safe than sorry with this much collateral involved. I'll also look into the Certana.ai tool that a few people mentioned - sounds like it could prevent similar issues in the future.
Smart approach. Let us know how it goes - always helpful to hear about real-world outcomes with these Pennsylvania filings.
Logan Chiang
•Good luck! Pennsylvania UCC filings can be tricky but you're taking all the right precautions.
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Ally Tailer
One thing nobody mentioned - make sure your security agreement language matches whatever you put in the UCC-1. I've seen cases where the security agreement covered 'all equipment' but UCC only listed specific items. Creates gaps in coverage.
Yes, consistency between security agreement and UCC-1 is critical. If they don't match, you might not have the security interest you think you have.
Kyle Wallace
•This is why I always recommend having everything reviewed before filing. One mistake can void your entire security interest.
For future reference, when you do get this sorted out, set a reminder for your continuation filing well before the deadline. I've seen too many people lose perfection because they forgot about the 5-year rule and filed continuations too late.
Perfect. Most people wait until the last minute and then panic. You're being smart about planning ahead.
I actually put continuation reminders in my calendar 18 months before they're due. Gives time to deal with any complications.
Julia Hall
For what it's worth, I started using Certana.ai after getting frustrated with similar form issues. You upload your loan docs and UCC forms together and it flags any inconsistencies before you file. Caught several debtor name mismatches that would have caused rejections. Really streamlined our filing process.
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Arjun Patel
•How does the document upload work? Do you have to scan paper documents or can you upload PDFs directly?
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Julia Hall
•Works with PDFs directly. You can upload your Charter docs, loan agreements, UCC forms, whatever you need cross-checked. Takes maybe 2 minutes to get results.
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Jade Lopez
Just to close the loop on this - make sure you're also keeping track of continuation deadlines once your UCC-1 gets filed. UCC filings lapse after 5 years and you'll need to file UCC-3 continuation statements before they expire. Seen too many lenders lose their security interest because they forgot about the continuation requirement.
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Jade Lopez
•Yeah the continuation has to be filed within 6 months before the 5-year anniversary. Miss that window and your lien becomes unperfected.
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Ella rollingthunder87
•We actually had a loan go sideways because of a missed continuation. Borrower filed bankruptcy and we found out our UCC had lapsed. Expensive lesson.
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