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Make sure your debtor name matches EXACTLY what's on the charter or articles of incorporation. Even a missing comma can cause rejection. Also double-check that you're using the correct legal entity name, not just the DBA.
This is so important! I had a UCC-1 rejected because I used 'ABC Company Inc.' instead of 'ABC Company, Inc.' - the comma made all the difference.
The debtor name requirements are almost as strict as the collateral descriptions now. Everything has to match perfectly.
Amina Diallo
Update: I revised the collateral description to 'all machinery, equipment, and fixtures used in debtor's manufacturing operations located at [business address]' and it was accepted! Thanks everyone for the help. Also tried that Certana.ai tool someone mentioned and it's actually pretty useful for catching issues before filing.
Awesome that you got it sorted before your loan closing. Nothing worse than delayed funding because of a UCC issue.
Good to hear about Certana.ai working well. Might give it a try on my next filing.
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worked in commercial lending for years and this is unfortunately super common. Banks just don't prioritize termination filings because there's no money in it for them. Your best bet is to file it yourself with proper documentation. Just make sure you have legal authority to do so in your state.
Not really, as long as you have proper authorization and follow the state requirements. The result is exactly the same.
Actually it's often faster and more accurate when you do it yourself since you care more about getting it right than some random bank employee.
UPDATE: For anyone following this thread, I ended up using the Certana.ai tool someone mentioned and it caught 3 different formatting inconsistencies between my loan docs and the original UCC-1. Filed the corrected termination yesterday and it was accepted same day. Refi is back on track. Thanks everyone for the advice!
Kai Santiago
•So glad the document verification tool helped! That's exactly why I mentioned it - these small details can kill your filing.
Great outcome. Nothing like solving it yourself when the banks won't cooperate.
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Original poster - just to add to what others have said, make sure you coordinate with your title company if this property has a mortgage. They'll want to know about any fixture filings that might affect the real estate collateral. Also consider whether you need to notify the existing mortgagee depending on your intercreditor arrangements.
Good point about the mortgage coordination. This property does have an existing mortgage so I'll need to check our intercreditor agreement about fixture filing requirements.
Omar Zaki
•Definitely coordinate early. Some mortgagees want approval rights over fixture filings that could affect their collateral position.
AstroAce
Thanks everyone for the detailed responses. I think I have a much better understanding of how to approach the UCC definition of assets for this filing. The fixture filing requirement was something I definitely would have missed without this discussion. Going to draft the description using the broader categories approach with specific examples, and make sure to coordinate with the existing mortgagee before filing.
Chloe Martin
•Glad this thread was helpful! These asset definition questions come up a lot and it's always good to see the community sharing practical experience.
Diego Rojas
•Just remember to double-check everything before filing. A lot of these issues can be avoided with careful review of the docs beforehand.
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The online filing system is pretty user-friendly, but double-check that you have the right debtor information format. Business entities need exact legal names, and individual debtors need full legal names with proper suffixes. Getting this wrong is the fastest way to a rejection and extra fees.
I actually tried that Certana thing someone mentioned earlier when I was worried about our corporate name formatting. Really simple - just uploaded our articles of incorporation and the draft UCC-1, and it highlighted a spacing issue in our legal name that would have definitely caused problems.
Carmen Diaz
•Seems like that verification step could save the amendment fees. I'll look into it before submitting.
Bottom line: budget $30 for the filing, maybe another $50 if you want professional help preparing it, and plan for $20 continuation fees every five years. The actual state fees are quite reasonable compared to the loan amounts they're securing.
Carmen Diaz
•Perfect, that gives me a clear picture. Appreciate everyone's input on this.
Good luck with your filing! The system is pretty efficient once you get familiar with it.
Evelyn Rivera
Just wanted to add - make sure when you refile that you're using the current UCC-1 form. Some states updated their forms recently and will reject filings on old versions. Also, if this is for a dealership floor plan or similar, there might be additional requirements for automobile security agreements beyond the standard UCC-1.
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Adrian Hughes
•It's just a regular consumer auto loan, not dealer financing. But good point about form versions - I'll double-check I have the latest UCC-1.
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Evelyn Rivera
•Consumer auto loans are usually straightforward once you get the name right. Just make sure your security interest covers the specific vehicle.
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Julia Hall
Update us when you refile! I'm curious if the corrected name version goes through without issues. I've got a similar automobile security agreement filing coming up next week and want to make sure I don't hit the same problem.
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Julia Hall
•Fingers crossed! This thread has been really helpful for understanding the name matching requirements.
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Molly Chambers
•Yeah this is exactly the kind of stuff that trips up people new to UCC filings. Experience teaches you all these little gotchas.
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