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My tax accountant told me I could just report the net gain/loss from the 1099 forms that exchanges provide (like Coinbase). But then I learned that doesn't capture everything - especially if you've moved crypto between wallets or done DeFi stuff. I think different tax preparers have different interpretations because the IRS guidelines aren't super clear on crypto reporting yet. But just looking at wallet deposits vs withdrawals definitely doesn't work if you've done any wallet transfers.
But my Coinbase 1099 is missing a bunch of transactions from before 2023. Does that mean I'm screwed?
You're not screwed, but you do need to account for those missing transactions. Exchanges are only required to report transactions from certain years forward, but that doesn't exempt you from reporting everything. For transactions not on your 1099, you'll need to go back through your exchange history and download those transaction records. Some exchanges let you export your complete history as a CSV file, which can be really helpful. Then you'd need to calculate your gains/losses for those transactions or use one of the crypto tax services people have mentioned to help with that.
Just to add some practical reality here... I've been trading crypto since 2017 and I've never listed out thousands of individual transactions. I keep detailed records of everything, but then summarize by exchange on my 8949 form. My tax guy says this is fine as long as my summary numbers are accurate and I can provide transaction details if ever requested. There's a big difference between "having complete records available" and "listing every single transaction on your tax forms" - the former is definitely required, the latter is impractical for active traders.
This matches what my CPA told me. He said the IRS doesn't expect Form 8949 to list thousands of trades, but rather to have reasonable summaries with backup documentation. He has clients who are day traders with stocks who do the same thing.
One thing nobody's mentioned yet - the Child Tax Credit might be affecting your withholding calculations. If your dependents are under 17, the system assumes you'll get that credit and reduces withholding accordingly. But with your combined income from two jobs, you might be in the phase-out range where you don't get the full credit. Also check if both employers are using the newest W-4 form (no allowances) or the old one. That can cause confusion too.
My kids are 12 and 15, so they qualify for the Child Tax Credit. Would that really reduce my withholding to zero though? And yes, both employers use the new W-4 form (the one without allowances).
The Child Tax Credit could significantly reduce withholding but shouldn't take it all the way to zero, especially with your combined income. The credit is worth up to $2,000 per qualifying child, but that's spread across your entire tax year. With the new W-4 form, the issue is almost certainly that neither employer knows about your other job. When you earn $1,750 bi-weekly from one job, that's about $45,500 annually - and a single taxpayer with two dependents making that amount would have very little federal tax liability after standard deduction and child tax credits. Same with your second job at $54,600 annually. But when combined ($100,100), you're in a higher tax bracket and the calculations completely change. This is exactly why the W-4 has that multiple jobs section that needs to be completed.
Something similar happened to me! Check if you accidentally checked the box that says "Multiple Jobs or Spouse Works" on BOTH W-4 forms. You're only supposed to check it on ONE form, usually the higher-paying job. If you check it on both, they both reduce the withholding assuming the other job is withholding more.
This happened to my brother too. If you check that box on both forms, each employer thinks the other one is handling most of the withholding. It's counterintuitive but checking that box actually LOWERS the withholding from that job because it assumes withholding is happening elsewhere.
I'm gonna go against the grain here. I also have a cross-state tax situation (PA resident working in NY) and I did go to a tax pro last year after using software for years. They caught something software never did - I was eligible for a local tax credit related to my city taxes that the software never asked about. Got me an extra $600! Software is fine for most people but sometimes a human looking at your specific situation can spot things the automated questionnaires miss. Just don't go to one of those seasonal pop-up places with minimally trained staff. Find an enrolled agent or CPA who does taxes year-round.
Do you think the $600 was worth the fee you paid to the tax pro? I'm wondering about the cost-benefit analysis. Also, now that you know about that credit, couldn't you just claim it yourself using software in future years?
Totally worth it - I paid $220 for the service, so I came out $380 ahead. And yes, now that I know about the credit, I can claim it myself going forward. I actually went back to software this year and made sure to look for that specific credit. I think seeing a pro once every few years as a "check-up" is a good strategy. Then you can self-file in between knowing you're doing it right. Tax laws also change pretty frequently, so it's good to get a professional review periodically.
One thing nobody's mentioned - if your income is under $73,000 you can use the IRS Free File program to file federal taxes for free. And many of those services include free state filing too. No point paying for software or a tax pro if you qualify for free filing with a simple return!
Something else to consider - if you're selling high end furniture and cabinetry, make sure you understand each state's rules on installation. In some states, if you're providing installation services along with the physical products, the whole transaction might be treated differently for sales tax purposes. For example, in my state, if more than 50% of a transaction is for installation labor, the entire sale might be classified as a service rather than a product sale. This completely changes the tax treatment.
Oh this is a great point I hadn't even considered! I do arrange installation through subcontractors for about 60% of my projects. Would that still count as me providing installation services even though I'm subcontracting it out? Or does it matter that I'm including it as one bill to the client?
Generally what matters is how you present it to the client. If you're billing the client for a single transaction that includes both products and installation (even if subcontracted), most states will look at the entire transaction as a whole when determining tax treatment. If you separately state the charges on the invoice, some states will allow you to collect tax only on the product portion. But this varies dramatically by state. In some states like California, even separated charges might be considered part of a "bundled transaction" if they're part of the same project.
Don't forget about local sales taxes too! I made this mistake when I started selling to clients in Colorado. The state threshold was fine, but I didn't realize that home rule cities there have their own separate sales tax systems. I had a Denver client who was technically below the state threshold, but Denver requires separate registration and collection. Cost me a $500 penalty to learn that lesson!
Yep, Colorado is especially bad with this! Almost 100 different local tax jurisdictions, many with their own rules. Louisiana is another nightmare state for local taxes. That's why I ended up using a sales tax compliance service rather than trying to figure it all out myself.
Chloe Martin
Remember that if your main job already puts you in the higher tax bracket, that £2 over the allowance will be taxed at 40% not 20%! So that would be 80p instead of 40p in tax lol. But seriously, I'd declare it just to be safe. My friend got a scary letter from HMRC about undeclared income from just one Etsy sale they forgot about.
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Diego Rojas
ā¢Would they really go after someone for less than a pound in unpaid tax though? Seems like it would cost them more to send the letter than they'd get back.
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Chloe Martin
ā¢It's not about the amount, it's about the principle. HMRC systems are increasingly automated and can pick up discrepancies between what platforms report and what you declare. My friend didn't get in serious trouble, but did have to file an amended return and pay a small penalty that was way more than the actual tax due. The real issue isn't the Ā£2 over - it's that once you're over the allowance threshold, technically the full amount becomes declarable (though you still get to claim the Ā£1000 allowance against it). HMRC might not chase 80p, but they might question why Ā£1002 of income wasn't declared at all.
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Anastasia Sokolov
I think everyone's overlooking something - if you're doing Uber, aren't you self-employed rather than this being a "side hustle"? If so, different rules might apply and you'd need to register as self-employed with HMRC regardless of the amount earned. The £1000 trading allowance might not apply the same way. Maybe check with a tax advisor?
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Sean O'Donnell
ā¢That's not correct. The Ā£1000 trading allowance absolutely applies to self-employed work including Uber. Being self-employed doesn't change the allowance - that's precisely what the trading allowance is for: small amounts of self-employed/trading income.
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