


Ask the community...
Has anybody else tried using business expenses they don't have receipts for? I'm in a similar situation (got about $32k on 1099-NEC) and used some of my apartment for work, plus my personal laptop, but don't have specific receipts for those. FreeTaxUSA let me enter them, but now I'm nervous.
You don't actually need receipts for everything, but you should have some documentation. For the home office, measure the space and calculate the percentage of your home it represents. Keep those measurements. For the laptop, if you already owned it, estimate a fair market value when you started using it for business and the percentage of business use. Write this info down and keep it with your tax records. The IRS understands not everything has a receipt, especially things you already owned before starting the business. Just be reasonable with your claims.
The $4.5k-$5k tax bill is definitely normal for your situation! As others mentioned, self-employment tax is the big killer - you're paying both sides of Social Security and Medicare taxes (about 15.3%) plus regular income tax. A few things that might help going forward: 1. **Track everything better this year** - get a separate business checking account and run all business expenses through it. Makes record-keeping so much easier. 2. **Home office deduction** - if you use part of your living space exclusively for work, you can deduct that percentage of rent/utilities. Even a corner of your bedroom counts if it's your dedicated workspace. 3. **Equipment depreciation** - that laptop, desk, chair, etc. can be depreciated over several years rather than deducted all at once, which might spread out the benefit. 4. **Mileage** - track any driving for work (client meetings, picking up supplies, etc.) at 65.5 cents per mile for 2023. The phone at 50% business use sounds totally reasonable. I'd also look into whether any of your college courses relate to your work - sometimes continuing education can be deductible. Don't stress too much about this year's bill - it's a harsh welcome to self-employment taxes, but now you know what to expect and can plan accordingly!
Just a warning - don't skip reporting this! I didn't report $230 of excess scholarship income a few years ago because my tax software didn't prompt me to, and I got a letter from the IRS about 8 months later asking for additional tax payment plus a small penalty. Schools report the scholarship amounts to the IRS on form 1098-T, so they can match that against your return.
I had this exact same issue last year! The key is that most tax software doesn't automatically flag excess scholarships as taxable income, even though it should. What worked for me was manually entering it in the "Other Income" section. In most tax programs, look for something like "Other Income" or "Additional Income" - it's usually in the main income section but might be buried under "Less Common Income" or similar. Enter the $156 with a description like "Excess Scholarship" or just "SCH" and it should flow to Schedule 1, Line 8. The important thing is that this excess amount is definitely taxable income that needs to be reported. The IRS gets a copy of your 1098-T from your school, so they'll expect to see that excess amount somewhere on your return if it exists. Don't risk having to deal with correspondence from the IRS later - it's much easier to just add it now!
This is really helpful advice! I'm dealing with a similar situation where I have about $200 in excess scholarship that my tax software completely ignored. I've been going in circles trying to figure out where to enter it. Quick question - when you say "Other Income" section, is this typically found under the main income interview or is it usually buried somewhere else? I'm using FreeTaxUSA and I feel like I've clicked through every menu but might have missed it. Also, did you have any issues with the IRS accepting your return when you manually added the scholarship income this way?
Another option if you filed with a tax preparer: call them! I lost all my docs in a computer crash and my accountant had copies of everything going back 7 years. Most preparers keep records for at least 3-5 years by law.
Does this work if you used something like TurboTax or other software? Do they keep your returns on file too or only professional preparers?
Yes, most tax software companies like TurboTax, H&R Block, and TaxAct store your returns in your online account for several years. TurboTax keeps them for 7 years, H&R Block for 6 years, and TaxAct for 7 years as well. If you can remember which service you used, just log into your account and look for a section called "tax history" or "prior returns" - you should be able to download PDFs of your previously filed returns. Even if you used the desktop version, many of these services now sync to online accounts that may have your documents.
Just to add a timeline perspective - I requested transcripts by mail using Form 4506-T and it took exactly 12 days to arrive. Online was instant but I needed the mailed copy for some reason I cant remember. Just FYI if ur on a deadline!
Did you have to pay anything for the mail request? And did it come in an official IRS envelope? My mortgage broker is being picky about "official" documentation.
The mail request for transcripts using Form 4506-T is completely free - no cost at all. Yes, it comes in an official IRS envelope with their return address, which should satisfy your mortgage broker's requirements for "official" documentation. The transcript itself is printed on official IRS letterhead and includes security features that make it clearly authentic. Most lenders actually prefer these over copies of original returns because they know they come directly from the IRS and can't be tampered with.
Pro tip: If you're calling about an extension, make sure you're using the right number. The IRS has different lines for different issues.
Oh, I didn't know that! Do you know which number I should be using for extensions?
I've dealt with this exact same issue! What worked for me was using a landline instead of a cell phone - the connection seemed more stable. Also, make sure you're not on speakerphone or using Bluetooth headphones, as those can cause connection issues. Another trick is to press a random number key every few minutes during the hold time to keep the line "active" - sometimes the system drops calls it thinks are inactive. Hope this helps and you can finally get through! π€
Omar Farouk
Random question - has anyone used the new safe harbor for small rental activities? I think if your adjusted basis in the property is under a certain amount, you can potentially avoid some of the passive activity loss limitations. Worth looking into maybe?
0 coins
CosmicCadet
β’I believe you're thinking of the small taxpayer safe harbor under the repair regulations (Revenue Procedure 2019-43), which allows certain taxpayers to deduct rather than capitalize expenses up to the lesser of $10,000 or 2% of the unadjusted basis of the building. This doesn't bypass passive activity loss rules though - just affects what can be immediately expensed vs depreciated.
0 coins
Sofia Morales
One thing that might help clarify your situation - since you mentioned this is through an LLC partnership, make sure you understand your ownership percentage and how that affects the losses flowing through to you personally. If you're not a 100% owner, your K-1 will only show your proportionate share of the $38,000 in renovation expenses. Also, keep detailed records of any time you spend managing this rental property (even during renovation phase) - hours spent coordinating contractors, researching materials, visiting the property, etc. This documentation becomes crucial if you want to qualify for the active participation exception or potentially the real estate professional status in future years. The fact that you haven't had tenants yet doesn't disqualify you from the rental activity treatment, but it does mean you'll want to be extra careful about demonstrating that this is indeed intended as a rental business and not just a personal investment that might be reclassified by the IRS.
0 coins
PixelWarrior
β’This is really helpful advice about documentation! I'm new to rental property investing and hadn't thought about tracking my time during the renovation phase. Since I've been doing most of the contractor coordination myself and spending weekends at the property overseeing work, I probably have way more hours than I realized. Should I be retroactively documenting the time I spent in 2024, or is it too late for that? And when you mention the risk of IRS reclassification - what would they potentially reclassify it as if not a rental activity? I definitely bought this property with the intention to rent it out, I just wanted to get it in good condition first.
0 coins