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lol this is literally why i stopped volunteering for dorm events. my hall director had me buy $200 of halloween decorations "to be reimbursed" and then made me fill out 5 different forms and wait 2 months to get my money back. and yeah they wanted a w9 too. the whole university system is broken
This is why u always get the money upfront if possible! I learned that lesson freshman year when I fronted $80 for a movie night and didn't get paid back for like 3 months. Now I just say "I can organize it but someone else needs to buy the stuff" or I get a university card from the RD to make the purchase directly.
Current university tax specialist here - you're absolutely right to ask about this! The W9 is completely standard procedure and doesn't change the tax treatment of your reimbursement. Since you have receipts showing you purchased supplies for an official university event, this should be processed as a non-taxable reimbursement. The university is just following their accounting protocols by collecting your tax ID information upfront - it's much easier for them to get a W9 from everyone than to determine case-by-case who might need one later. One tip: when you submit your reimbursement request, make sure to clearly label it as "Event Supply Reimbursement" and attach all your receipts. This helps their accounting team code it correctly in their system. Also keep copies of everything for your records - the receipts, the W9, and any emails about the reimbursement. The $145 amount is well below any threshold that would trigger additional scrutiny. You should receive your money back without any tax implications as long as everything is properly documented as a reimbursement rather than payment for services.
This is super helpful, thank you! I was definitely overthinking the whole situation. One quick follow-up question - should I be concerned if the university takes a while to process the reimbursement? I know some people mentioned waiting months, and I'm wondering if there's a reasonable timeframe I should expect or if I need to follow up proactively. Also, when you say "clearly label it as Event Supply Reimbursement" - is that something I write on the W9 form itself, or just in the email/paperwork when I submit everything together?
Has anyone mentioned the Qualified Business Income (QBI) deduction implications? Section 199A treats rental real estate differently depending on whether it qualifies as a trade or business. In my experience, rental real estate usually gets better QBI treatment as a partnership than as an S corp because of the W-2 wage limitations. Since rental properties often don't have significant W-2 wages, S corps can actually limit your QBI deduction potential.
This is a really good point. Our CPA told us the same thing when we were considering converting our rental LLC. The QBI deduction can be up to 20% of qualified business income, but S Corps have that wage limitation that can really restrict it for real estate businesses without employees. Also, doesn't the QBI deduction phase out completely after 2025 anyway? I thought that was part of the Tax Cuts and Jobs Act expiration.
You're absolutely right about the QBI implications - this is often overlooked but critical for real estate businesses. The W-2 wage limitation can severely restrict QBI deductions for S Corps in rental real estate, since most rental properties don't generate significant W-2 wages. And yes, the QBI deduction is set to expire after 2025 under current law, but given how popular it's been, there's a good chance Congress will extend it. Even if it does expire, the analysis between partnership vs S Corp treatment would still favor partnerships for most rental real estate scenarios. Between the built-in gains tax, basis step-up issues for succession planning, reasonable compensation requirements, and QBI limitations, it really seems like the partnership structure is superior for your father-son rental real estate business. The main benefits of S Corp election (avoiding self-employment tax on distributions) don't typically apply to passive rental income anyway. I'd strongly recommend getting a comprehensive analysis done before making any changes. The timing restrictions mean you can't easily reverse an S Corp election if you realize it was the wrong choice.
This whole situation is so messed up. We're in the middle of a pandemic, people are struggling, and the government can't even get their act together to help us. It's disgraceful š¤
I completely understand your frustration! I went through the exact same thing a few months ago. Here are a few additional tips that helped me: 1. Try calling different regional offices - sometimes one office is less busy than others 2. Keep a log of when you call and what happens - it helps track patterns 3. If you do get through, ask for a direct callback number for follow-ups 4. Document everything in writing (emails, letters) as backup Also, don't feel bad about exploring that paid service @Liam mentioned if you're really stuck. Sometimes $20 is worth your sanity and time. The system shouldn't be this broken, but we have to work with what we've got. Hang in there - you'll get through this! šŖ
Have you tried filing by mail instead of electronically? I had a similar issue with my father-in-law's final return. Every electronic submission was rejected, but when we printed everything out and mailed it in with a copy of the death certificate attached, it was processed without issue. Also, when you mail it, write "DECEASED" in red ink at the top of the return and include a cover letter briefly explaining the situation. In my experience, having physical documents in front of an actual human IRS employee helped get past the automatic rejection systems.
That's a good suggestion. I'm going to try paper filing with all the documentation others have suggested here. Did you have to include anything special with the paper filing besides the death certificate? And approximately how long did it take for them to process it?
I included the death certificate, a copy of the Letters Testamentary showing I was the executor, and a brief cover letter explaining that electronic filing attempts had been rejected due to the SSN issue. It took about 12 weeks to process, which was longer than normal returns but still reasonable given the circumstances. One other tip - I sent it certified mail with return receipt so I had proof it was delivered. That gave me peace of mind and a paper trail in case there were any questions later. The physical timestamp of when they received it can be important for penalty and interest calculations.
Just wanted to add that you should call the IRS Practitioner Priority Service line instead of the regular taxpayer line. The number is 866-860-4259. Tax professionals use this line, but as the executor of an estate, you can use it too. The wait times are usually shorter and the agents tend to be more experienced. Make sure you have all your documentation ready when you call - death certificate, letters testamentary, any rejection notices you've received, etc. They can often override the system rejections when they understand the full situation.
Is this actually true? I thought that line was only for enrolled agents, CPAs, and tax attorneys with CAF numbers. Will they even talk to you if you're just an executor?
@Giovanni Colombo You re'absolutely right about the Practitioner Priority line! As an executor, you do have authority to use this line since you re'acting in a fiduciary capacity for tax matters. I used this exact approach when dealing with my grandmother s'final return last year. The key is explaining upfront that you re'calling as the court-appointed executor/personal representative of an estate, not as an individual taxpayer. Have your Letters Testamentary or Letters of Administration ready - they may ask for the case number or issuing court information to verify your authority. The agents on this line definitely understand estate tax issues better than the general customer service reps. They were able to explain that my grandmother s'return was being rejected because the death date in the SSA system didn t'match what was on the tax return there (was a one-day discrepancy due to time zones .)Something the regular line agents never caught despite multiple calls.
QuantumQuasar
The IRS systems are such a joke fr fr š
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Zoe Papanikolaou
ā¢fr tho the whole thing needs an upgrade
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Caden Turner
I feel your pain! Same thing happened to me - couldn't access my transcript online for ages due to some verification glitch. What finally worked for me was going to an IRS Taxpayer Assistance Center in person with my ID and Social Security card. They were able to reset my online access on the spot. You can find your nearest office on the IRS website and make an appointment. It's a bit of a hassle but way faster than waiting weeks for mail delivery!
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