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Great thread! I went through this same process last year when I incorporated my app business in Ontario. One thing that really helped me was keeping detailed records of exactly what types of transactions I was processing through the App Store - Apple's revenue reports can be quite detailed if you dig into them. For the W-8BEN-E form, I found Part II (disregarded entity or branch receiving the payment) was often left blank for simple Canadian corporations, but make sure you understand whether this applies to your situation. Also, don't forget that once you file the W-8BEN-E, it's generally valid for three years unless your circumstances change significantly. One gotcha I ran into: if you ever take on US investors or partners, you'll need to update your beneficial ownership information and potentially refile. The form is tied to your ownership structure, not just your corporate registration location. For anyone still struggling with the classification between business profits vs royalties, I'd recommend documenting your decision-making process. The CRA and IRS generally want to see that you've made a reasonable, consistent interpretation of the treaty provisions.
This is such a helpful thread! I'm in the early stages of incorporating my app business in Alberta and this W-8BEN-E stuff has been keeping me up at night. One question I haven't seen addressed - does the timing of when you file the W-8BEN-E with Apple matter? I'm still operating as a sole proprietor right now but plan to incorporate next month. Should I wait until after incorporation to file the corporate form, or can I file it in advance? Also, for those who've been through this - how long does it typically take Apple to process the form and start applying the correct withholding rates? I want to make sure I time this right so I don't end up with messy tax situations spanning across my transition from individual to corporate status. The breakdown of business profits vs royalties that @Sophia Gabriel provided is super valuable - I had no idea there were different rates for different types of app revenue streams!
You definitely want to wait until after incorporation to file the W-8BEN-E! The form is specifically tied to your corporate entity, so filing it before you're actually incorporated could create complications. Apple needs your actual corporate tax ID number and legal entity name, which you won't have until incorporation is complete. From my experience, Apple typically processes W-8BEN-E forms within 2-4 weeks, but I'd recommend filing it as soon as possible after you get your corporate documents. The new withholding rates usually apply to payments processed after the form is approved, not retroactively. For the transition period, you might want to consider timing your incorporation around Apple's payment schedule if possible. They typically pay out monthly, so if you can incorporate right after a payment cycle, you'll have a cleaner break between your sole proprietor and corporate tax situations. Also make sure you update your banking information with Apple at the same time - you'll need a corporate bank account to receive payments under the new entity!
Hey, one thing nobody mentioned - the type of entity matters a lot here. Is this an LLC taxed as a partnership, an S-Corp, or something else? The K-1 looks different depending on the entity type and the tax treatment varies.
As someone who went through this exact situation last year, I can tell you that understanding the difference between distributions and taxable income is crucial. You mentioned receiving both cash and a K-1 - this is totally normal for partnership equity holders. One thing I wish I'd known earlier: keep detailed records of ALL your distributions and the corresponding K-1s each year. The IRS expects you to track your basis over time, and if you ever sell your equity or the amounts get more complex, you'll need this history. Also, don't panic about "phantom income" (where you owe taxes on income you didn't receive in cash). It's frustrating but normal in partnerships. The good news is that if the company is profitable enough to make distributions, they're usually distributing enough to at least cover most of the tax burden from the K-1 income. One last tip - if your distribution amount is significantly different from your share of Box 1 income, ask your former company's accounting team for clarification. Sometimes there are timing differences or special allocations that can affect these numbers.
This is really helpful advice, especially about keeping detailed records! I'm curious about the "phantom income" situation you mentioned. If the company distributed enough to cover most of the tax burden, how do you figure out what portion of your distribution should be set aside for taxes? Is there a general rule of thumb, or does it depend on your overall tax situation? I'm trying to plan ahead since this will probably happen again next year, and I don't want to spend the distribution money only to realize I owe more in taxes than I expected.
Has anyone used any of these online tax programs like TurboTax or H&R Block online? I've been thinking about just doing my taxes myself to avoid these kinds of issues with preparers, but I'm worried I'll miss deductions or make mistakes.
I've used TurboTax for years and it's pretty straightforward for most situations. They charge a flat fee based on which version you need (more complex situations = higher tier product). The interview process walks you through everything step by step. If your tax situation is relatively simple (W-2 income, standard deduction), you might even qualify for completely free filing through the IRS Free File program.
This is definitely not normal and I'd strongly advise against it. I'm a CPA and percentage-based fees tied to refund amounts are considered highly unethical in our profession. The National Association of Tax Professionals explicitly states that fees should be based on the complexity and time required for the work, not on the tax results. When a preparer's pay depends on maximizing your refund, they have a financial incentive to take aggressive positions that might not hold up under IRS scrutiny. I've seen clients get burned by this - they pay higher fees and then face audits because their preparer claimed questionable deductions to inflate the refund. A legitimate tax professional should charge a flat rate or hourly fee regardless of whether you owe money or get a refund. The fact that she's framing this as "aligning interests" is a red flag - a good preparer's interest should be preparing an accurate, compliant return, not maximizing your refund for their own benefit. I'd recommend shopping around for a new preparer who charges transparent, flat fees. Your $150 flat rate was actually quite reasonable for most returns.
Thank you for this professional perspective! As someone new to navigating tax services, it's really helpful to hear from a CPA about what constitutes ethical practices. The point about aggressive positions potentially leading to audits is particularly concerning - I hadn't considered that the "maximum refund" approach could actually backfire and cost more in the long run through penalties and interest. Your mention of the $150 flat rate being reasonable is also reassuring. It sounds like the original poster was actually getting a fair deal before this policy change. Would you recommend asking potential new preparers upfront about their fee structure and professional certifications before scheduling an appointment?
Since you mentioned S-Corp, make sure you're distinguishing between "distributions" and actual wages for EIC purposes. The IRS only counts W-2 wages for EIC, not distributions from your business. If your tax software counted S-Corp distributions as earned income, that would explain the discrepancy.
This thread has been incredibly helpful! I'm dealing with a similar EIC discrepancy, but mine involves rental income alongside my Schedule C business. The IRS is claiming my EIC should be $800 less than what I calculated. Reading through everyone's experiences, it sounds like the common thread is that tax software doesn't always handle the nuanced EIC calculations correctly when you have multiple income sources or business losses. The distinction between different types of self-employment income (S-Corp vs Schedule C) and how losses are applied seems to be where most of the confusion happens. Has anyone found a good resource that breaks down exactly how the IRS calculates EIC when you have both business income and losses? The IRS publications are so dense, and I'm trying to figure out if I should fight this or if they're actually right.
@Andre Rousseau, you're absolutely right about the complexity! I've been following this thread because I'm in a similar boat with my own EIC issue. The key resource that helped me understand the calculation better was IRS Publication 596 (Earned Income Credit), specifically the worksheets in the back. For rental income combined with Schedule C, you'll want to look at how the IRS treats "passive" vs "active" income for EIC purposes. Rental income typically doesn't count as earned income for EIC unless you're a real estate professional, but your Schedule C income would count (adjusted for any losses). The most frustrating part is that tax software often doesn't flag these nuanced issues during preparation. Based on what others have shared here, it might be worth using one of those analysis tools or getting through to an actual IRS agent to understand their specific calculation before deciding whether to dispute it.
Logan Stewart
One thing to consider is the timing of when your son plans to sell these investments. Since he'll inherit your cost basis (what you originally paid ~14 years ago), he'll owe capital gains tax on the full appreciation when he sells. Given that the investments have grown from $9,000 to $105,000, that's potentially significant capital gains tax. If he's planning to hold these investments long-term anyway, the gift approach works well. But if he wants to liquidate soon after receiving them, you might want to factor in the tax impact on his side. Sometimes it makes sense to sell some positions while they're still in your names (especially if you're in a lower tax bracket) and gift the cash proceeds instead, depending on your respective tax situations. Also, make sure your brokerage can handle the transfer properly with correct basis reporting. Some brokers are better than others at tracking gifted securities and providing the right tax documents.
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Lucy Lam
ā¢This is a really good point about considering the son's plans for the investments. I'm curious though - wouldn't it potentially be better tax-wise for the parents to sell some of the highly appreciated positions themselves if they're in a lower capital gains bracket? Like if the parents are in the 0% or 15% long-term capital gains bracket but the son would be in the 20% bracket, it might make sense to realize some gains at the parents' lower rate first. Of course, this depends on everyone's specific income situations, but it's worth running the numbers on both approaches.
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Morita Montoya
You're dealing with a common but tricky situation. The good news is that gifting stocks directly to your son won't trigger capital gains for you - it's not considered a taxable event for the giver. However, your son will inherit your original cost basis (around $9,000), so he'll owe capital gains tax on the full $96,000 appreciation when he eventually sells. Given the $105,000 value, you have two main paths: 1) **Spread it over 3 years**: Gift $38,000 worth of shares annually (you and your wife each using your $19,000 annual exclusion). This avoids any gift tax paperwork entirely. 2) **Transfer everything at once**: You'd need to file Form 709 for the amount over $38,000, but likely wouldn't owe actual gift tax unless you've already used up significant portions of your lifetime exemption ($13.99 million per person in 2025). Before deciding, definitely check what tax bracket your son is in for capital gains. If he's in a higher bracket than you are, it might actually be more tax-efficient to sell some of the most appreciated positions while they're still in your names, then gift the proceeds. This strategy works especially well if you're in the 0% or 15% long-term capital gains bracket. Also, make sure your brokerage can properly document the gift with correct basis reporting for future tax filings.
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Paolo Bianchi
ā¢This is really helpful analysis. I'm wondering about the timing aspect - if the parents are currently in retirement and in a lower tax bracket, would it make sense to strategically realize some gains over multiple years while staying in the 0% capital gains bracket, then gift the cash proceeds? That way they could potentially eliminate a significant portion of the tax burden entirely rather than just shifting it to their son. Of course, this would require careful planning around their other income sources to make sure they don't bump into higher brackets.
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