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Don't overlook using a Dependent Care FSA if either you or your spouse has access to one through an employer! Even with high income, you can set aside $5,000 pre-tax for qualifying childcare expenses, which is separate from the Child and Dependent Care Credit. If you're paying $52k for childcare, you won't get to deduct all of it, but using an FSA in combination with the Child and Dependent Care Credit (which you can claim on expenses beyond what's covered by the FSA) can help reduce the sting a bit. One thing nobody's mentioned - make sure you're issuing a proper W-2 to your nanny and filing Schedule H with your taxes. The IRS pays special attention to household employment.
We do have access to a Dependent Care FSA through my employer, but I thought we couldn't use both that and the Child and Dependent Care Credit? Are you saying we can use both, just not for the same expenses?
That's exactly right. You can use both a Dependent Care FSA and claim the Child and Dependent Care Credit, but not for the same expenses. Here's how it typically works: If you put $5,000 in your Dependent Care FSA and spend $52,000 on qualifying childcare, you can claim the Credit on up to $3,000 (for one child) or $6,000 (for multiple children) of the REMAINING $47,000 in expenses. You'd exclude the FSA-covered amount from your Credit calculation. While this won't cover all your expenses, the combination of tax-free FSA money and the partial Credit on remaining expenses provides better tax benefits than either option alone. Just make sure to document everything clearly on your tax forms to show you're not double-dipping.
I was in your exact situation last year. Make sure you're documenting EVERYTHING about your family business! The distinction between a legitimate business that employs a nanny vs a tax shelter specifically created to deduct personal expenses is crucial. Some things that helped me: - Maintain separate bank accounts for business operations - Have formal employment contracts - Document specific business-related duties of the nanny (vs childcare duties) - Keep detailed timesheets separating business support vs childcare hours - Have a business with genuine income/clients beyond just you and your spouse The IRS scrutinizes these arrangements closely because so many people try to game the system. Better to be conservative with deductions than risk an audit.
Do you have any recommendations for time-tracking software that works well for this specific situation? We need to track when our nanny is doing business-support activities vs pure childcare.
For time tracking, I've found that simple solutions work best for IRS documentation. We use Toggl Track - it lets you create different project categories (like "Business Support" vs "Childcare") and the nanny can easily switch between them on her phone throughout the day. The key is having clear definitions of what constitutes business support. For us, that includes things like answering business calls, light administrative tasks during meetings, maintaining the home office space, and allowing us to take client calls without interruption. Pure childcare activities like meals, playtime, and personal care don't count. We also keep a simple written log as backup documentation. The IRS likes to see contemporaneous records, so having both digital tracking and written notes helps demonstrate legitimacy. Just make sure whatever system you use generates reports that clearly separate the different types of work hours.
Does anyone know if this happens with state tax returns too? My federal return was processed normally but my state return status disappeared completely from the tracker.
It can happen with state returns too but it varies by state. In my experience, state tax systems are even less transparent than the IRS about status changes. Which state are you dealing with?
Same thing happened to me! Filed on 2/14 with the EV tax credit for my Tesla and my status bars disappeared on 2/20. I was panicking thinking something was wrong with my return. But after reading everyone's experiences here, I'm feeling much more confident this is just routine verification. It's frustrating that the IRS website doesn't explain what "still being processed" actually means - they could save people so much anxiety by just saying "your return is undergoing routine verification for claimed credits" instead of leaving us to guess what's happening. Thanks for sharing your timeline, it really helps to see I'm not alone in this!
Going through the same thing right now! Filed 2/28, accepted same day, bars disappeared 3/7. I claimed the Child and Dependent Care Credit for my daycare expenses and was convinced something was wrong. This post is really reassuring - sounds like it's just part of the normal process when you have credits that need verification. Thanks for sharing your timeline, it helps to know others have been through this too. Hopefully we'll both see some movement soon!
I'm in almost the exact same situation! Filed 3/1, accepted 3/1, bars disappeared 3/12. Also claimed the Child and Dependent Care Credit for my twins' daycare. It's such a relief to see all these similar experiences - I was starting to think I made some kind of error on my return. The waiting is the worst part, especially when you're depending on that refund. Thanks everyone for sharing your timelines, it really helps calm the nerves knowing this seems to be totally normal for certain credits.
This is so helpful! I'm going through the exact same thing right now. Filed 2/15, accepted same day, and my bars disappeared on 2/24. I claimed both the Child Tax Credit and Additional Child Tax Credit for my two kids. I was completely panicked when I first saw the generic "still being processed" message, especially after reading all the horror stories online about people waiting months. But seeing everyone's timelines here makes me feel so much better - sounds like 2-4 weeks is pretty normal when you have credits that need verification. The hardest part is just not knowing what's happening behind the scenes. I keep checking every day hoping to see some kind of update, but at least now I know that's normal too and not slowing anything down. Thanks for creating this thread - it's exactly what I needed to read today!
I'm in a very similar boat! Filed 2/20, accepted same day, bars disappeared 3/2. I also claimed the Child Tax Credit for my daughter. Like you, I was really worried at first because all the online articles make it sound like disappearing bars are a red flag. But reading through everyone's experiences here has been incredibly reassuring. It seems like when you claim certain credits, especially child-related ones, the IRS just needs extra time to verify everything. The waiting is definitely the hardest part, but it sounds like most people are getting their refunds within that 21-day window or just slightly after, even with the bars gone. Thanks for sharing your timeline too - it helps to know we're all going through the same thing!
I went through a very similar situation when I became trustee of my father's irrevocable trust that owned multiple rental property LLCs. One thing I learned the hard way is to also check your trust document for any specific provisions about inter-entity transactions or capital contributions. Our trust had a clause requiring written trustee resolutions for any transaction over $20,000 between trust-owned entities, which we almost missed. Even though I was the sole trustee, I still had to formally document the decision and keep it in the trust records for potential IRS audits. Also, if you go with the inter-company loan route (which I'd recommend based on Charlotte's advice), make sure to actually service the loan properly. The IRS has been known to recharacterize loans as distributions if payments aren't made consistently. Set up automatic transfers for the payments if possible to maintain the paper trail. The whole process was more complex than I expected, but documenting everything properly from the start saved us headaches later when we had to provide records to the IRS for an unrelated audit.
This is really helpful advice about checking the trust document for specific provisions - I hadn't thought to look for transaction thresholds that might require formal resolutions. Your point about actually servicing the loan properly is crucial too. I've seen situations where people set up these inter-company loans but then get lazy about the payments, which defeats the whole purpose from a tax perspective. Setting up automatic transfers is a great suggestion to maintain that paper trail. Thanks for sharing your experience with the IRS audit - it's good to know that proper documentation from the start actually pays off when they come looking!
As someone who recently went through a similar situation with my grandmother's irrevocable trust, I'd strongly echo the advice about the inter-company loan approach. We ended up going that route after initially considering the trust account method. One additional consideration that our attorney pointed out: if you have multiple beneficiaries of the trust, cycling money through the trust account can sometimes create unexpected income tax consequences for them, depending on how the trust's distributable net income is calculated. The inter-company loan keeps everything at the entity level and avoids potential complications with K-1 distributions to beneficiaries. Also, since you mentioned this is across two states, make sure to check if there are any state-specific requirements for related party transactions. Some states have additional disclosure or approval requirements for transactions between entities owned by the same trust. The $45,000 repair sounds urgent - I'd recommend moving quickly once you get your documentation in place. Property issues tend to get more expensive the longer they sit, and having a formal loan structure will give you a clear path for similar situations in the future.
That's a really important point about the distributable net income implications for beneficiaries - I hadn't considered how cycling money through the trust account could affect their tax situations. Since we do have multiple beneficiaries, the inter-company loan approach seems even more appealing now. You're absolutely right about the urgency of the repairs. We're already getting quotes from contractors and the roof situation is getting worse with the recent weather. Having a clear framework for these transfers will definitely help us handle similar situations more efficiently in the future. Thanks for the heads up about state-specific requirements - the properties are in Ohio and Pennsylvania, so I'll need to check both jurisdictions. Do you happen to know if there are any common red flags I should watch for in state regulations, or is this something I should definitely run by our attorney?
Jamal Wilson
Hey Zara! I went through something very similar with my disability discrimination settlement last year. You're right to be confused - the lack of tax forms doesn't mean you're off the hook for reporting it. Based on my experience and what my tax attorney told me, you'll need to report the full gross settlement amount ($20,250) as "Other Income" on your Form 1040. The good news is that you can deduct the attorney fees ($6,750) as an adjustment to income on Schedule 1, Line 24 under "Attorney fees and court costs for unlawful discrimination claims." The key thing is that employment discrimination settlements like yours still qualify for the attorney fee deduction even after the Tax Cuts and Jobs Act - this is specifically preserved under IRC Section 62(a)(20). I'd strongly recommend keeping detailed records of everything: the settlement agreement, any correspondence with your attorney about the fee arrangement, and documentation showing this was specifically for disability discrimination. The IRS may not have forms from your employer, but they could still ask questions later. One more tip - if any portion of your settlement was specifically allocated to physical injury or sickness caused by the discrimination (like medical expenses for stress-related symptoms), that portion might be excludable from income under Section 104(a)(2). Check your settlement agreement to see if there's any such allocation. Good luck with your return!
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Yara Haddad
ā¢Thanks for sharing your experience, Jamal! This is really helpful information. I'm curious - when you reported the settlement as "Other Income," did you need to include any specific description or just put the dollar amount? Also, did the IRS ever follow up with questions about your settlement, or was the documentation you kept just a precautionary measure? I'm asking because I want to make sure I handle this correctly from the start. The whole situation is already stressful enough without worrying about potential issues down the road with the IRS.
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Sophia Clark
I've been following this thread with interest since I'm dealing with a similar situation. One thing I haven't seen mentioned yet is the timing aspect - Zara, when did you actually receive the settlement funds? The tax year for reporting is typically when you received the money, not when the case was resolved or the agreement was signed. Also, I'd recommend being very specific about the description when you report it as "Other Income." Something like "Employment Disability Discrimination Settlement" will be clearer for the IRS than just a generic description. This helps establish the nature of the income and supports your ability to deduct the attorney fees under Section 62(a)(20). One more consideration - if your settlement included any punitive damages, those are generally fully taxable regardless of the underlying discrimination claim. The settlement agreement should specify if any portion was punitive damages versus compensatory damages. The distinction can affect how different portions are taxed. Keep all your documentation organized and consider making copies for your records. Even though you didn't receive a 1099, having a clear paper trail will be invaluable if there are ever any questions about how you reported this income.
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Mae Bennett
ā¢This is excellent advice about the timing and description details! I wanted to add that when I was researching this topic, I found that the IRS actually has a specific worksheet in Publication 525 (Taxable and Nontaxable Income) that helps determine what portions of employment settlements are taxable versus excludable. The worksheet walks through questions like whether the settlement was for lost wages, emotional distress with physical manifestations, punitive damages, etc. Since disability discrimination cases often involve multiple types of damages, it might be worth going through that worksheet to see if any portion of your $20,250 could be partially excludable. Also, regarding Sophia's point about punitive damages - even if your settlement agreement doesn't explicitly break down the allocation, you might be able to look back at your original complaint or demand letter to see what types of damages you were seeking. This can help support the characterization of the settlement for tax purposes.
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