Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Pro tip: when you do your Georgia searches, also check for any lapsed continuations. If you find filings that should have been continued but weren't, you might need to refile entirely depending on timing.
Good catch. What's the grace period in Georgia for missed continuations?
There isn't one really. Once it lapses, your security interest is gone. That's why timing is so critical on these portfolio cleanups.
Zara Ahmed
For what it's worth, I tried that Certana tool someone mentioned earlier and it actually caught a debtor name mismatch between our loan agreement and UCC-1 that we had missed in our internal review. Could have been a costly mistake if we hadn't found it before renewal time.
Luca Conti
•That's reassuring. Always nervous about trying new tools for compliance work.
Zara Ahmed
•I was skeptical too but it's pretty straightforward. Just upload your documents and it does the comparison automatically. Found issues we would have definitely missed doing it manually.
Join the conversation
Demi Lagos
One more resource - some bar association publications include UCC filing trend analysis. Not always current, but they sometimes provide insights into common problems and best practices that might be relevant for your presentation.
Mason Lopez
•CLE materials are also good sources for practical insights, even if they don't have comprehensive statistical data. They often highlight emerging issues in secured transactions.
Vera Visnjic
•True. The practical perspectives from experienced practitioners can be more valuable than raw statistics for understanding filing challenges and trends.
Update on the commercial services - we ended up going with a specialized UCC data provider for our annual compliance report. Cost was significant but the detailed breakdown of rejection reasons and filing patterns was worth it. They had comprehensive UCC report 2023 data from 45 states with standardized metrics.
Honorah King
•Can you share the cost range? Trying to build our budget request for similar services.
Oliver Brown
•The standardized metrics aspect is crucial. Raw state data is almost useless without consistent categorization and calculation methods.
Join the conversation
Tony Brooks
Quick question - if I have multiple pieces of equipment from different purchases, can one security agreement cover all of them or do I need separate agreements for each purchase?
One security agreement can definitely cover multiple pieces of collateral. In fact, it's pretty common to have a master security agreement that covers 'all equipment' and then add specific items with amendments.
Just make sure your collateral description is clear enough to identify what's covered. Vague descriptions like 'business assets' might not hold up in court.
Bottom line: your security agreement is the foundation of everything. Without a valid security agreement that properly creates the security interest, your UCC filing is just expensive wallpaper. Make sure you have the granting language, proper collateral description, and all required signatures before you even think about filing the UCC-1.
Isaac Wright
•Smart approach. Better to take the time upfront than to deal with priority problems later when you find out your security interest wasn't properly created.
Maya Diaz
•And seriously consider using that document verification tool someone mentioned. These filing mistakes can be really expensive to fix after the fact.
Join the conversation
Amaya Watson
I've been doing UCC filings for 15 years and the name matching requirements have gotten so much stricter. Used to be you could get away with minor variations but not anymore. The electronic systems are unforgiving.
Amaya Watson
•Exactly. The old paper system had human review that could catch obvious errors. Now it's all automated matching.
I actually prefer the strict matching. Eliminates ambiguity in lien searches.
Check if your state has any guidance on entity name variations. Some states publish lists of acceptable abbreviations (LLC vs L.L.C. vs Limited Liability Company) but punctuation differences usually aren't covered.
I'll look into that. Haven't seen any guidance specifically about comma usage in entity names.
Levi Parker
•The UCC guidance usually says to use the exact name from the formation documents, punctuation and all.
Zainab Abdulrahman
I've been filing UCCs for 15 years and the comma issue with LLC names is my biggest headache. Every state seems to handle it differently. Some ignore punctuation completely, others are strict about exact matches. Your best bet is to call the filing office and ask to speak with someone who can look up the exact formatting in their debtor database.
0 coins
Zainab Abdulrahman
•The inconsistency is the worst part. I wish there was a universal standard for entity name formatting.
0 coins
Connor Byrne
•That's why automated checking tools are becoming popular. Takes the guesswork out of name matching.
0 coins
Yara Elias
Update us when you get it resolved! This seems to be a common problem and it would help to know what finally worked. The comma issue with LLC names trips up a lot of filers.
0 coins
Andre Laurent
•Will definitely update once I get through. Going to try the document verification approach first, then call if that doesn't clarify the issue.
0 coins
QuantumQuasar
•Good plan. The verification step should show you exactly where the mismatch is happening.
0 coins