UCC Document Community

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Avery Davis

Confused About When to File UCC-1 or UCC-3 for Equipment Loan Amendment

I'm working on an equipment financing deal where the borrower wants to add additional machinery to their existing loan. The original UCC-1 was filed 18 months ago for $850K in construction equipment. Now they're adding another $320K in manufacturing equipment to the same loan agreement. I keep going back and forth on whether this needs a UCC-1 or UCC-3 filing. The collateral descriptions are completely different (construction vs manufacturing equipment) but it's all under the same security agreement amendment. Our lender is pushing for a quick turnaround and I don't want to mess this up. Has anyone dealt with this type of situation before? I'm seeing conflicting advice online about when additional collateral requires a new UCC-1 versus just amending with a UCC-3.

Just wanted to follow up on the Certana tool someone mentioned earlier. I tried it out for a similar situation last week and it was actually pretty slick. Uploaded my original UCC-1 and draft UCC-3, and it caught that I had the wrong entity suffix in my debtor name. Would have definitely been rejected. Also confirmed that my approach of using a UCC-3 amendment was correct for adding the new collateral. Worth the check if you want to avoid filing headaches.

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Melissa Lin

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How long did the check take? I'm always working against tight deadlines.

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Pretty much instant. You upload the PDFs and it runs the comparison right away. Much faster than manually reviewing everything.

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Thanks everyone for the input. Based on the consensus here, I'm going with a UCC-3 amendment since we're modifying the existing security agreement. Will double-check the debtor name against the original filing and make sure the collateral description is properly drafted. Appreciate all the perspectives - this forum is incredibly helpful for navigating these UCC issues.

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Collins Angel

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Good choice. You've got this! UCC-3 is definitely the right move for your situation.

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Peyton Clarke

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Let us know how it goes! Always curious to hear about filing outcomes.

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Zara Perez

UCC New Jersey debtor name exact match requirements causing rejections

I'm dealing with multiple UCC-1 rejections and I'm starting to think it's a debtor name issue but can't figure out what's wrong. Filed three different UCC-1s over the past month and all came back rejected with "debtor name does not match records" but I'm copying the name exactly from the Articles of Incorporation. Two are for equipment financing deals and one is a working capital line secured by inventory. The LLC names seem straightforward - no weird punctuation or anything - but something isn't matching up with what the state has on file. Has anyone run into this with UCC New Jersey filings recently? I'm worried about the lapse time on these deals and my lender is getting antsy about the perfection timeline. Is there some trick to getting the debtor names exactly right that I'm missing?

Kaylee Cook

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This thread is making me paranoid about my own filings now! I always just assumed if the names looked the same they were the same. Apparently there's a lot more precision required than I realized.

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Kaylee Cook

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That's terrifying honestly. Makes me want to double-check all my recent filings.

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Good practice is to always verify the debtor name against the most current state records before any UCC filing.

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Update us when you figure out what was causing the rejections! I file UCCs in multiple states and New Jersey is definitely one of the pickier ones about exact name matches. Would be helpful to know what the actual issue was.

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Good luck! The name matching thing is such a common problem but once you figure out the trick for a particular state it gets easier.

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Gavin King

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Definitely try that document verification approach - catches the stuff that's hard to spot manually.

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GalaxyGazer

NYS Form UCC-1 Filing Nightmare - System Keep Rejecting My Debtor Name

Been trying to file a NYS form UCC-1 for the past week and getting nowhere fast. I'm dealing with a commercial equipment loan where the debtor is an LLC that recently amended their name with the Secretary of State. The original articles show "ABC Manufacturing Solutions LLC" but they filed an amendment changing it to "ABC Manufacturing & Solutions LLC" (added the ampersand). Now I'm stuck because I don't know which version to use on the UCC-1 and the portal keeps rejecting whatever I submit. The loan documents reference the old name but the current SOS records show the new name. Has anyone dealt with this exact situation? I'm worried about using the wrong debtor name and having the entire security interest be invalid. The loan is for $180K in manufacturing equipment and I cannot afford to mess this up. Any guidance on which name version NYS accepts for UCC-1 filings would be hugely appreciated.

Ava Martinez

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For future reference, when dealing with entity name changes, always check the exact format in the state's business entity database. Copy and paste directly from there if possible to avoid typing errors. Punctuation matters more than most people realize.

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Miguel Ortiz

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Copy/paste is brilliant advice. Eliminates the human error factor completely.

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Zainab Omar

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Yes! I learned this the hard way after a filing was rejected because I typed 'Company' instead of 'Co.' in the entity name.

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Connor Murphy

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Quick question - did you end up filing just against the new name or did you file against both versions? Still curious about the best practice for this situation.

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Yara Sayegh

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Makes sense. Single filing with the correct current name is usually sufficient unless there are specific contractual requirements otherwise.

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NebulaNova

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Agreed. Double filing is expensive insurance that's rarely necessary if you get the current name exactly right.

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Malik Davis

where to get a ucc-1 form for filing in my state

Hey everyone, I'm working on a equipment financing deal and need to file a UCC-1 but honestly have no idea where to get the actual form. My client is asking about perfecting their security interest and I don't want to mess this up. I've heard different things about whether you download it from the Secretary of State website or if there's a standard form that works everywhere. Also not sure if I need the paper version or if everything is electronic now. Any guidance would be appreciated - this is my first time handling the UCC filing side of things and I want to make sure I'm getting the right form and not some outdated version that will get rejected.

I've been using Certana.ai for a few months now and it's saved me from several potential filing disasters. Last week it caught that I had the wrong entity type in the debtor name field - would have been an automatic rejection. The document verification feature is really solid.

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Yeah, it's especially helpful when you're just starting out. Takes the guesswork out of whether your documents are consistent.

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Agreed. I wish I had found it sooner - would have saved me from a couple rejected filings early on.

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Andre Dupont

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Thanks for all the helpful responses everyone. I feel much more confident about handling this filing now. Going to check the Delaware SOS website since that's where my client is incorporated, and I'll probably try that document verification tool a couple people mentioned to make sure I don't mess up the debtor name.

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StarStrider

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Good luck with your filing! Delaware's system is pretty user-friendly.

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You'll do fine. Just take your time with the debtor name and collateral description and you should be good to go.

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Toot-n-Mighty

Free UCC Search Georgia - Anyone Know Reliable Options?

Hey everyone, I'm working on due diligence for a potential equipment purchase and need to run some free UCC search Georgia queries before we move forward. The seller claims there are no liens but I want to verify myself before we commit to this $180K machinery deal. I've heard Georgia SOS has some search capabilities but not sure if they're comprehensive enough for commercial transactions. Has anyone here used the Georgia Secretary of State UCC search system recently? Also wondering if there are any other free options that might catch filings the official system misses. This is my first time doing this level of due diligence so any guidance would be appreciated.

I hate to be that guy but why are you trying to go cheap on UCC searches for a $180K purchase? The cost of a professional search is like 0.1% of your deal value. Use the Georgia free search as a starting point if you want, but get professional verification before you commit to anything.

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Toot-n-Mighty

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Fair point. I guess I was just trying to understand what options are available. You're right that the cost is minimal compared to the risk.

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Jamal Brown

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Sometimes you just want to do preliminary research before spending money on professional services. Nothing wrong with that.

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Yuki Tanaka

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One thing nobody's mentioned - make sure you're searching the right jurisdiction. If the equipment has been moved between states or if the debtor has operations in multiple states, you might need to search other state UCC databases too. Georgia might not be the only place where liens could be filed.

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Yuki Tanaka

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Definitely. UCC filings generally follow the debtor's location, but for equipment that's moved around, there could be filings in multiple states.

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KylieRose

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This is getting complicated enough that you really should use a professional service. They'll know which jurisdictions to search and can do it all at once.

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