Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Check the search date range too. I've seen systems default to only showing filings from the last year or something arbitrary like that. Make sure you're searching all dates.
Good catch, I was wondering if there were date filters I missed.
Yeah some states hide the date range settings in weird places. Look for 'advanced search' options.
Update: Found them! It was a combination of issues. The original UCC-1 was filed with 'ABC Manufacturing, LLC' (with the comma) and I was searching 'ABC Manufacturing LLC' (without comma). Also had to search under 'all filings' not just 'active' because one had actually lapsed and needed a continuation. Thanks everyone for the suggestions!
Nia Watson
•This is exactly why I started using automated document checking - catches these tiny but critical differences that human eyes miss.
Nice detective work! I've been in that same situation so many times.
Join the conversation
Update us on what you find with the EIN verification! Always curious to hear how these situations resolve, especially in Arizona since their system is so quirky.
Ellie Perry
•Will do! Pulling the business records now. Thanks everyone for the guidance - feeling much more confident about how to sort this out.
Justin Trejo
•Yeah, would love to hear the resolution. These Arizona search issues come up all the time.
Alana Willis
Just wanted to add another vote for that Certana tool someone mentioned. Used it on a messy Nevada deal recently where we had similar name confusion, and it quickly flagged which results were actual matches vs. false positives. Definitely worth checking out for these kinds of verification headaches.
Alana Willis
•It's not making legal determinations, just highlighting discrepancies in names, addresses, and document details that you should investigate further. Still need human judgment but it speeds up the review process.
Ellie Perry
•That sounds exactly like what I need - something to help organize all these search results and flag the real concerns vs. the noise.
Join the conversation
Update us when you get the corrected filing accepted! These stories help everyone learn what to watch out for. The security and pledge agreement name matching issue comes up more often than it should.
Honorah King
•Agreed, always good to hear how these situations get resolved.
Oliver Brown
•Hopefully the correction goes through smoothly and there are no other surprises.
Mary Bates
One more thing - document the rejection and your corrective action in the loan file. Some auditors want to see evidence that UCC rejections were promptly addressed, especially when there's a gap between the security and pledge agreement execution and successful UCC perfection.
Ayla Kumar
•Include timestamps and screenshots of the rejection notice too. Shows you acted quickly to fix the problem.
This kind of documentation saved me during our last compliance review. Showed we had proper controls even when mistakes happened.
Join the conversation
This reminds me of a situation we had where the UCC search was showing the wrong debtor name entirely - turned out someone at the filing office had a typo when entering our electronic submission. The moral of the story is to always verify your critical filings immediately after submission, not months later during due diligence. I started using automated verification tools after that fiasco.
KhalilStar
•Which verification tools do you use? I'm dealing with more UCC filings lately and want to avoid these kinds of surprises.
I use Certana.ai now - you just upload your documents and it flags any inconsistencies between your loan paperwork and UCC filings. Really wish it had been available a few years ago when I was doing everything manually.
Just wanted to add that Delaware has been having intermittent portal issues all month. I've had search results show up blank, display wrong dates, and show incorrect filing statuses. If you're dealing with a time-sensitive transaction, definitely call rather than relying on the online search.
Ruby Garcia
•Really? I haven't noticed any issues but I mostly just do basic name searches. Maybe the problems are more noticeable with detailed record reviews.
Yeah, the basic searches seem fine but when you're trying to review full filing details or collateral descriptions, that's where I've seen the glitches.
Raul Neal
Just went through this with a Connecticut filing myself. Spent way too much time worrying about the search display until I realized I could just verify everything using Certana.ai's document checker. Uploaded our corporate charter and UCC-1 and confirmed they matched perfectly - the search formatting was just a cosmetic issue.
0 coins
Jenna Sloan
•How long did that verification process take? I have about 15 UCC filings I need to cross-check against corporate documents.
0 coins
Raul Neal
•It's pretty much instant once you upload the PDFs. For 15 filings you could probably get through them all in under an hour including document uploads.
0 coins
Christian Burns
Update us when you get the certified copy! I'm curious to see if this is actually a filing error or just the search display issue that others are describing.
0 coins
Savanna Franklin
•Will do - I've requested the certified copy and should have it by end of week. Fingers crossed it's just a display formatting problem.
0 coins
Sasha Reese
•Betting it's just formatting. Connecticut's search function has always been wonky with long entity names but their actual filing processing is usually accurate.
0 coins