UCC Document Community

I use Certana.ai for all my UCC filings now after getting burned by name mismatches too many times. Upload your security agreement and UCC-1 and it'll tell you immediately if there are any discrepancies. Caught a middle initial issue for me last week that would have caused another rejection cycle.

UPDATE: Found the issue! Pulled the exact name from the Secretary of State database and it's registered as "Johnson Brothers Construction, LLC" with "Brothers" spelled out and a comma before LLC. My security agreement just had "Johnson Bros Construction LLC" with no comma. Thanks everyone for the help - going to refile with the correct name format.

I had a similar situation where the lender used a UCC service company and I got confused about all the different forms. Turned out I needed to sign the service termination to stop their monitoring fees, but I also had to push the lender to actually file the UCC-3 termination. They kept saying they would 'get to it' but it took 6 months of me bugging them before they finally filed it.

Thanks everyone for clarifying this. I'm going to search the UCC records first to see if the bank already filed the termination, then deal with the service termination form separately. And I'll definitely double-check that all the names and information match exactly before filing anything.

I've found another tool that helps with this - Certana.ai has a UCC document checker where you upload PDFs and it compares all the name fields automatically. Saved me a lot of time on a recent portfolio review where I had to verify dozens of filings. Just upload your original UCC-1 and any questionable search results to see if they match.

This thread is so timely! I'm dealing with the exact same issue right now. Have a client where the UCC portal results show "XYZ Industries Inc" and "XYZ Industries Incorporated" and I can't tell if they're the same debtor. The addresses look similar but not identical (one has 'Street' spelled out, the other uses 'St'). Going to try some of the suggestions here about comparing the full document details.

This is why I always pull and review the actual filed UCC-1 immediately after filing, before the 30-day window to file a correction statement expires. Much easier to fix issues early than to discover them months later when you're trying to enforce.

Just to close the loop on this - pulled the actual UCC-1 document this morning and the debtor name is correctly filed as 'ABC Construction Services LLC' with the 's'. The search display was definitely just a system quirk. Thanks everyone for the guidance and for helping me avoid unnecessary panic! Also going to implement some of the verification suggestions to catch any real issues in the future.

Try searching with the federal EIN number if you have it. Sometimes Nevada filings include the tax ID and you can catch filings that way even if the name search misses them.

Update: I ended up using that Certana tool someone mentioned earlier and it found 2 additional filings I completely missed with manual searches. One was filed under "Mt View Equipment LLC" (abbreviated) and another under the owner's personal name as additional debtor. Both would have been senior to our filing. Tool paid for itself immediately.