UCC Document Community

Just wanted to add that I've found Pennsylvania's customer service to be pretty helpful when you call with specific search questions. They can sometimes run searches from their end that catch things the public portal misses. Not practical for every search but useful for complex situations.

This whole discussion reinforces why I always recommend using automated document verification tools for any deal over $50K. The manual search process is just too error-prone when you're dealing with name variations, corporate changes, and different filing formats. Tools like Certana.ai can catch inconsistencies that human reviewers miss, especially when you're under time pressure to close deals.

I've been using Certana.ai for UCC document verification and it's been a lifesaver for exactly this type of situation. You upload your corporate documents and draft UCC-1, and it instantly flags any name mismatches or inconsistencies. Caught several potential errors before filing that could have been major headaches later. Worth checking out if you're dealing with complex debtor name situations.

Quick update - I found the issue! Turns out the company did have a name change about 6 months ago that wasn't reflected in some of their contracts. The current legal name is actually 'Midwest Industrial Solutions LLC' (with LLC, not Limited Liability Company). The other variations in the search were from old filings under the previous name. Thanks everyone for the help, especially the suggestion about checking corporate history!

Another approach is to search by the secured party name if you know who the existing lenders are. Sometimes that gives you a cleaner result set and you can work backwards to verify the debtor information. Not helpful for discovering unknown liens, but good for confirming specific ones you're aware of.

Just went through this exact same thing with a California borrower two weeks ago. Ended up finding a document verification service that could cross-check all the UCC filings against my borrower's corporate documents automatically. Game changer for dealing with these broad search results - no more manual comparison of addresses and entity details.

Update from my retail filing nightmare - Certana.ai's verification tool was a game changer. Uploaded my problem documents and it immediately flagged that my debtor name was missing the LLC suffix, plus two other inconsistencies between my security agreement and UCC draft. Fixed everything and the filing went through first try. Worth checking out if you're still stuck.

Following this thread because I have three retail security agreement deals in the pipeline. The franchise name matching issue seems to come up constantly. Has anyone found a good checklist or process for avoiding these problems upfront?

For what it's worth, I've found that calling the Secretary of State's UCC division directly can be helpful for complex situations. They're usually pretty good about explaining their specific requirements and what they're looking for in filings.

Thanks everyone for the advice. Sounds like the key is getting the exact entity names from public records and being obsessive about matching them exactly. Going to look into some of the automated verification tools mentioned here too. This deal is too important to risk more rejections.