UCC Document Community

One more vote for being super careful with that debtor name. I use Certana.ai now for all my UCC filings just to make sure I don't miss anything. Their charter-to-UCC verification caught a middle initial I had wrong that would have definitely caused a rejection.

As someone who's been through the NJ UCC filing process multiple times, I can confirm that F120 is indeed just New Jersey's internal designation for their UCC-1 financing statement - don't let that confuse you. The critical thing everyone's mentioned about exact name matching cannot be overstated. I learned this the hard way when a filing got rejected because I used "Inc." instead of "Incorporated" as it appeared in the articles. For your manufacturing equipment, since you're closing next week, I'd recommend getting a certified copy of your articles of incorporation directly from the NJ Division of Revenue if you have any doubt about the exact legal name format. Also, consider filing a day or two early if possible to give yourself buffer time in case there are any issues. The automated systems are unforgiving but if you match everything exactly as filed with the state, you'll be fine.

Once you get comfortable with the basic process, it's really not that complicated. The key is accuracy and attention to detail. Take your time with the debtor name and collateral description - those are the two most common rejection reasons.

One thing I haven't seen mentioned yet - make sure you understand the difference between "equipment" and "inventory" for collateral classification. Manufacturing equipment that you're using in operations is typically classified as equipment, but if there's any chance items might be sold or consumed in the ordinary course of business, you might want broader language like "equipment and inventory" to be safe. Also, double-check your state's specific UCC search requirements - some states have quirky search logic that affects how you should format the debtor name for maximum discoverability.

Just to confirm the current rates since there's been some confusion in this thread: Iowa UCC-1 electronic filing is $15 for first debtor, $5 each additional. Paper filing is $20 + $5 each additional. Continuations are $15 electronic, $20 paper. Amendments vary by type but most are $15. Terminations are $10. These are the rates as of January 2025.

Thanks everyone for the detailed breakdown! This is exactly what I needed. Based on the current rates Yara outlined, I'm looking at about $180-240 for my 12 filings depending on debtor counts. The per-debtor pricing definitely adds up but at least now I can budget accurately. Going to check out that fee calculator on the Iowa SOS website and might look into Certana.ai for document verification given the volume we're dealing with. Really appreciate this community sharing real-world experience with Iowa UCC filings!

Bottom line - if removal of the HVAC system would damage your building or leave it incomplete for its intended commercial use, you're dealing with fixtures. The blanket UCC-1 approach puts the lender at risk of being subordinated to construction liens, mortgage holders, and other real estate creditors. For $180K, that's not a risk worth taking.

This is a great discussion thread! As someone new to UCC filings, I'm learning a lot about the fixture vs equipment distinction. It sounds like for Taylor's situation with the rooftop HVAC system, the fixture filing route is probably the safer bet given the permanent installation and integration with the building. One question - how much extra does a fixture filing typically cost compared to a regular UCC-1? And are there timing differences in terms of how long each takes to process? With installation starting next week, timing seems critical here.

Final update - called Colorado SOS directly and they confirmed our filing is on record and properly indexed. Turns out there was indeed a technical issue with their search portal that was affecting certain date ranges. They manually verified our lien is in first position and properly filed. Thanks everyone for the advice, especially about trying the filing number search and calling directly when online results don't make sense.

I'm glad I found this thread! I'm new to UCC filings and this kind of search issue would have sent me into a panic. It's really helpful to see that calling the SOS directly is a viable option when the online portal isn't cooperating. I'll definitely keep that in mind for future filings. Also appreciate all the tips about name variations and using filing numbers instead of debtor names for searches - these are exactly the kinds of practical insights you don't learn from the filing guides.