UCC Document Community

Last thing to consider - continuation filings. Oregon UCCs last 5 years, so you'll need to file continuations before they lapse. At $20 each, that's another cost to factor into your long-term budget. We use Certana.ai to track our continuation deadlines and verify the continuation forms match the original UCCs.

Thanks everyone for the detailed breakdown! This is super helpful. Sounds like I need to budget around $800-900/month for the base filings plus amendments, and start planning now for continuation filings down the road. The document verification tools mentioned (Certana.ai) seem worth looking into given how costly rejected filings can be. One follow-up question - for those doing high volume Oregon filings, do you have any recommendations for tracking systems to manage all the filing dates, continuation deadlines, etc? We're going to need something more robust than spreadsheets pretty quickly.

Update: Just tried searching Delaware UCC filings myself and got the same timeout errors. Definitely seems like a system-wide issue right now. Might want to wait until tomorrow or use an alternative search method.

I've been dealing with Delaware UCC search issues for months now. Their system seems to have gotten worse since their last "upgrade." For urgent searches like yours, I'd recommend calling their UCC division directly at the number Natasha mentioned - sometimes they can do manual searches or tell you if there's a known system outage. Also, if you're dealing with equipment financing regularly, it might be worth bookmarking some of the third-party tools people mentioned here as backup options. The state portals are just too unreliable for time-sensitive deals.

Worth asking - are you doing your own UCC prep or using a service provider? Sometimes outsourcing the filing process can be cost-effective when you factor in staff time and error rates, even if the per-filing cost is slightly higher.

The NC filing fees are definitely manageable compared to some other states, but I totally get how they add up with volume. We're doing similar numbers and found a few things that help: First, we implemented a monthly UCC fee budget tracking system so we can forecast costs better and adjust pricing accordingly. Second, we started doing quarterly reviews of our collateral descriptions to make sure we're not over-filing - sometimes simpler descriptions work just as well and reduce amendment needs later. Finally, we negotiated annual contracts with our UCC search providers for better rates on due diligence, which helps offset some filing costs. The key is treating it as a predictable operating expense and building those costs into your loan pricing models from the start.

For future reference, some title companies and service providers maintain backup UCC databases that they update regularly. Might be worth establishing relationships with providers who can help when state systems go down.

This thread is a good reminder that UCC search reliability varies drastically by state. Arizona isn't even the worst - try dealing with some of the smaller states that still have paper-based systems.

Cross-border security agreements are always a pain but you're on the right track being careful about the terminology. I've seen too many filings get rejected because someone just copied and pasted from a foreign security agreement without adapting it properly. The $2.3M size definitely justifies being extra cautious. For deals that size, I always recommend getting a second set of eyes on the UCC filing before submitting. Whether that's another lawyer, a paralegal who specializes in UCC filings, or one of those automated checking tools, it's worth the extra step.

I've been lurking in this community for a while but this post hit close to home - just joined because I'm dealing with almost the exact same situation! Canadian PPSA security agreement, US UCC filing requirements, and a very impatient lender. Reading through all these responses has been incredibly helpful. The advice about creating a mapping document between PPSA and UCC terminology is spot on. I'm definitely going to check out that Certana.ai tool that several people mentioned - sounds like it could save me a lot of headaches. One question for the group: has anyone dealt with situations where the PPSA security agreement covers both personal property and real estate? I'm trying to figure out if I need separate UCC and mortgage filings, or if there's a way to handle everything through the UCC system. Thanks for all the great insights everyone!