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Has anyone used TurboTax to report trustee fees and expenses? Does it walk you through where to put this stuff or do I need to use a CPA? I'm getting a modest fee ($8,000) for handling my mom's trust but spent about $2,100 on expenses.
I used TurboTax last year for my trustee income. It actually handled it pretty well. When you get to the income section, it asks about different types of income and there's an option for self-employment or business income. That's where I entered my trustee fees. Then it walks you through business expenses where you can deduct your trustee-related costs. Just make sure to answer the questions accurately about how active your trustee role is. That determines whether it guides you to Schedule C or "other income.
I'm currently going through a similar situation as successor trustee for my grandmother's estate. One thing I learned from my tax preparer is that the IRS Publication 559 (Survivors, Executors, and Administrators) has specific guidance on trustee fees and deductible expenses. For your $3,200 in expenses, the key is that they must be "ordinary and necessary" for administering the trust. Travel costs to manage trust property, office supplies for record-keeping, and postage for beneficiary communications typically qualify. However, the value of your unpaid time off work is not deductible. Whether you use Schedule C or report as "other income" depends on the scope and nature of your trustee activities. If you're actively managing properties, making investment decisions, or running a business within the trust, Schedule C is likely appropriate. If your role is more passive oversight, "other income" might be correct. Given the complexity and the potential tax implications, I'd recommend getting clarity from your CPA before filing. The difference in how you report this could affect both your income tax and self-employment tax liability.
Thank you for mentioning IRS Publication 559! I just downloaded it and it's incredibly helpful for understanding the trustee expense rules. One question about the "ordinary and necessary" standard - I had to hire a locksmith to change locks on a trust property after the previous tenant moved out. Would that $275 expense qualify as deductible? It seems necessary for protecting the trust assets, but I want to make sure I'm interpreting the rules correctly. Also, did your tax preparer give you any guidance on how detailed your expense documentation needs to be? I've been keeping receipts but wondering if I need more detailed explanations for each expense.
As someone who went through this process recently, I can confirm it's much simpler than it initially seems! The key thing to remember is that you don't need to do anything special when requesting the withdrawal from your brokerage - just ask for a regular distribution. They'll send you a 1099-R that shows the total amount withdrawn, but it won't break down contributions vs. earnings. The real work happens at tax time with Form 8606 Part III. You'll need to know your total contribution basis (all the money you've put in over the years), which is why keeping good records is so important. If your withdrawal amount is less than your total contributions, you won't owe any taxes or penalties. One tip that helped me: when I called my brokerage to request the distribution, I specifically asked them NOT to withhold any taxes since I knew it would be a tax-free withdrawal of contributions. This saved me from having to wait for a refund later. Most brokerages will ask if you want taxes withheld, so just decline that option. The whole process took about a week from request to having the money in my bank account, and filing Form 8606 with my tax return was straightforward once I had all my contribution records organized.
This is really helpful, thank you! I'm curious about the timing aspect - if I withdraw contributions in December but don't file my taxes until March, do I need to worry about any year-end reporting? Also, when you say "keeping good records," what specific documents should I be saving beyond the Form 5498s that others mentioned? I want to make sure I have everything organized before I make my withdrawal request.
@bd69a9972b96 Great questions! For timing, there's no special year-end reporting needed - you just report the withdrawal on your tax return for the year it occurred. So a December withdrawal would be reported on that year's return filed by the following April. For record keeping, here's what I found essential beyond Form 5498s: 1) Confirmation emails or statements from each contribution you made, 2) Bank records showing the transfers to your Roth IRA, 3) Any tax software summaries from years you made contributions (these often show Roth contribution amounts even though you don't get a deduction), and 4) A simple spreadsheet tracking your running total of contributions by year. I actually created a one-page summary document listing every contribution with dates and amounts - this made filling out Form 8606 so much easier. The IRS doesn't track this for you, so having your own organized records is crucial if you ever get questioned about your withdrawal.
Just want to add a practical tip that saved me some headaches - when you're gathering your contribution records, don't forget to check if you ever made any recharacterizations or returned excess contributions in previous years. These adjustments can affect your total contribution basis and might not be obvious from just looking at your Form 5498s. I found a recharacterization from 2019 that I'd completely forgotten about, which would have thrown off my calculations if I hadn't caught it. Your brokerage statements should show these transactions, but they might be labeled differently than regular contributions. Also, if you've ever changed brokerages and transferred your Roth IRA, make sure you have records from ALL previous custodians. The new brokerage won't necessarily have your complete contribution history from before the transfer, so you'll need to piece it together yourself. I had to contact my old brokerage to get statements going back several years, but they were surprisingly helpful once I explained what I needed.
This is such valuable advice about recharacterizations! I'm going through my old records now and realized I have a gap in my documentation from when I switched from Vanguard to Fidelity three years ago. Do you remember how long it took to get the historical records from your old brokerage? I'm hoping to make my withdrawal soon but want to make sure I have accurate contribution totals first. Also, when you mention recharacterizations being "labeled differently" - what should I be looking for exactly? I'm worried I might miss something important in my statements that could affect my calculation.
I totally understand your frustration - SBTPG's interface is genuinely confusing! Just to add to what others have said, the trace number might also be labeled as "Reference Number" or "Transaction ID" depending on when you're looking at it. I've noticed that SBTPG sometimes changes their terminology between different pages of their site. If you're still having trouble finding it, try clearing your browser cache and logging back in - sometimes their system glitches and doesn't display all the transaction details properly. Also, if you filed early in the season, the trace number format might be slightly different than what people are describing from later filings. The key thing is that it should be a long numerical string associated with your specific refund transaction once it's been processed.
This is really helpful info about the different labels SBTPG uses! I never thought about clearing my browser cache - that's a great troubleshooting tip. The terminology inconsistency you mentioned makes so much sense now. I was getting confused because I kept seeing people refer to it as different things. Going to try the cache clearing method right now and see if that helps display all the transaction details properly. Thanks for taking the time to explain all the variations!
I can relate to this confusion! When I first used SBTPG, I spent forever looking for that trace number. Here's what worked for me: log into your SBTPG account, click on "Refund Status" or "View Details" next to your refund amount, then scroll down to find the transaction information. The trace number might be called "ACH Trace Number," "Reference ID," or "Transaction Trace" - SBTPG isn't consistent with their labeling unfortunately. It's usually a 15-20 digit number that starts with 9. Keep in mind it only shows up AFTER the IRS has actually sent your refund to SBTPG, not when it's just been accepted. If your WMR (Where's My Refund) still shows "processing" or "approved," you won't see the trace number yet. Hope this helps navigate their confusing system!
Thanks for breaking this down so clearly! The inconsistent labeling is definitely the most frustrating part - I've been looking for "trace number" specifically but hadn't thought to search for "ACH Trace Number" or "Reference ID." That explains why I kept missing it. Really appreciate you mentioning that it only appears after the IRS actually sends the refund to SBTPG, not just when it's accepted. That timing detail is super important and explains why I couldn't find it yet. Going to bookmark your comment for future reference!
I've been following this thread closely as someone who went through a very similar situation about 18 months ago. The advice here is really solid - paying your taxes now while preparing your SS-8 case for later submission is absolutely the right strategic approach when you're concerned about employer retaliation. One thing I want to emphasize that hasn't been mentioned much: keep a detailed timeline of events, especially around when your employer switched you from contractor to employee status. In my case, the IRS was very interested in what triggered that change - it often indicates the employer knew they were doing something wrong. Also, don't underestimate the power of email evidence. I found that searching my email for terms like "schedule," "deadline," "meeting," and "required" revealed tons of communications that clearly showed I was being treated as an employee even when classified as a contractor. The waiting period after filing SS-8 is definitely tough, but I ultimately recovered over $8,000 in overpaid self-employment taxes. It took about 9 months total, but having all my documentation well-organized (thanks to advice similar to what's been shared here) really seemed to help speed things along. Stay strong - you're fighting for money that's rightfully yours, and there are good systems in place to help workers in exactly your situation. Just protect yourself first by securing new employment before you pull the trigger on the SS-8.
This is such valuable advice about keeping a timeline of events! I'm just starting to deal with a similar misclassification issue (been classified as contractor for 6 months but clearly an employee), and I hadn't thought about documenting what might have triggered any policy changes. Your point about email searches is brilliant - I just tried searching for those terms and found so many examples of my boss dictating specific work hours and requiring attendance at meetings. It's amazing how much evidence is hiding in plain sight once you know what to look for. $8,000 recovery after 9 months definitely makes the wait seem worth it. Did you find that having everything well-organized also helped when you eventually filed your amended return, or was most of the documentation just needed for the SS-8 itself? I'm planning to follow the strategy everyone's recommending here - pay my taxes now to avoid penalties, spend the next few months quietly documenting everything, then file the SS-8 after I've secured new employment. It's reassuring to hear from so many people who've successfully navigated this process!
I'm dealing with a very similar situation and this thread has been incredibly helpful! I've been misclassified as an independent contractor for about 8 months at my current job, and like many others here, I'm facing a huge self-employment tax bill. The consensus advice about paying taxes now to avoid penalties while preparing documentation for a future SS-8 filing makes perfect sense. I'm definitely going to follow that approach - it's not worth risking my current income over, but I also can't just eat a $7,000+ tax bill that shouldn't be mine to pay. One question for those who've been through this process: when you were gathering documentation while still employed, did you have any close calls with your employer noticing? I'm trying to be strategic about when and how I access old emails and company records, but I'm paranoid about leaving digital footprints that could tip them off. Also, for anyone who coordinated with coworkers on this - how did you approach that conversation? I know at least two other people in my exact situation, but I'm nervous about bringing it up in case word gets back to management. The retaliation protection information shared here is really reassuring. It's frustrating that we have to worry about this stuff, but knowing there are legal safeguards helps me feel more confident about eventually pursuing what I'm owed. Thanks to everyone who's shared their experiences - it really helps to know we're not alone in dealing with these unethical employer practices!
Sean Fitzgerald
As someone who just joined this community specifically because of IRS phone frustrations, I can't express how grateful I am for this thread! I've been dreading making a call about my missing stimulus payment credit for weeks after hearing all the horror stories about endless hold times. Reading through everyone's success stories with the 7am Eastern strategy has completely changed my approach. I was planning to call during my lunch break (terrible idea based on what I've learned here), but now I'm setting my alarm for 4am Pacific tomorrow to try the early morning method. I've already printed my tax transcript, highlighted my AGI, and downloaded the IRS2Go app based on all the preparation tips shared here. The checklist idea from the recent posts is genius too - I'm making one tonight with all my reference numbers and key dates so I don't fumble around when I finally get connected. It's honestly mind-blowing that we need this level of strategic planning just to talk to someone about our taxes, but I'm so thankful this community has figured out what actually works. The transformation from 3+ hour failed attempts to 20-30 minute successful calls gives me hope that there's light at the end of this tunnel. I'll definitely report back with my results to add to the success stories (fingers crossed!). Thank you all for turning this from a nightmare into a manageable challenge with proven strategies!
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Norman Fraser
β’Welcome to the community, Sean! Your preparation sounds absolutely perfect - you've clearly absorbed all the best strategies from this thread. The fact that you're willing to wake up at 4am Pacific shows you're serious about getting this resolved, and based on all the success stories here, that early morning timing really is the key. Your situation with the missing stimulus payment credit is exactly the kind of issue that benefits from having all your documentation ready beforehand. Those cases can get complex quickly, so having your transcript and all reference numbers organized will make a huge difference when you're talking to the agent. The strategic planning aspect really is ridiculous - it shouldn't take military-level coordination just to get tax help - but at least this community has cracked the code! I'm confident you'll have success tomorrow morning. The pattern of people going from weeks of dread and failed attempts to quick resolution with the 7am strategy is really encouraging. Definitely come back and let us know how it goes! Each success story helps validate these strategies for future people who find this thread in desperation. Good luck with your 4am wake-up call - you've got all the tools you need to make this work!
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Mia Green
I'm so glad I found this thread! I've been putting off calling the IRS for three weeks now because every time I psyche myself up to deal with their phone system, I remember the last time I spent 2.5 hours on hold only to get disconnected when I was transferred to a "specialist." Reading through all these success stories with the 7am Eastern strategy is giving me actual hope for the first time. I'm dealing with a 1099 correction that's preventing my return from processing, and I've been dreading the call because I assumed it would be an all-day ordeal. I'm definitely trying the early morning approach on Wednesday - alarm set for 4:00am Pacific (ugh, but worth it!). Already have my tax transcript printed and organized all my documentation tonight. The preparation tips here are incredible - I never would have thought to have my AGI ready or download the IRS2Go app beforehand. It's absolutely insane that we need PhD-level strategy just to get basic tax help, but I'm so grateful this community has figured out what actually works. The transformation stories from hours of failed attempts to 20-30 minute successful calls are exactly the motivation I needed to finally tackle this. Thanks everyone for sharing your hard-won wisdom - this thread is legitimately more helpful than anything on the IRS website!
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