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Three weeks is definitely too long for a SBTPG check - you need to call them immediately! I went through this exact situation a few months ago and it was so stressful not knowing where my refund was. Call 800-901-6663 and have your SSN, exact refund amount, and filing information ready for verification. Ask them specifically to do a "check trace" - this will tell you if the check was delivered, returned to them, or lost somewhere in the postal system. Also make sure to verify that the mailing address they have on file matches your tax return exactly. Even small differences like missing apartment numbers or different street abbreviations can cause major delivery delays. The frustrating part is if they determine it's truly lost, they'll make you wait the full 30 days from when it was originally mailed before they'll cancel and reissue a replacement. But don't wait any longer to start this process - better to get that timeline going now rather than continue wondering. I know how nerve-wracking it is waiting for your refund money, but these situations do get resolved! In my case, the check eventually showed up about a week after I called and they put the trace on it. Hang in there and call them first thing tomorrow!
Thank you so much for sharing your experience! It's really reassuring to hear from someone who went through the exact same thing and had their check eventually show up. I've been checking my mailbox obsessively every day and getting more stressed as time goes on. Your point about doing a check trace is really helpful - I didn't even know that was an option. I'm definitely calling them first thing tomorrow morning with all my paperwork organized. The 30-day waiting period sounds awful if it comes to that, but like you said, at least I'll finally know what's happening instead of just wondering. Really appreciate the encouragement that these situations usually work out in the end!
Three weeks is way too long - you definitely need to call SBTPG immediately! I had a similar situation last year where my check never showed up after 2.5 weeks. When I finally got through to customer service at 800-901-6663, they found out it had been misdelivered to the wrong street address. Make sure you have your SSN, exact refund amount, and all your tax filing info ready when you call - they'll need to verify everything before they can help you. Ask them specifically to do a check trace so they can tell you if it was delivered somewhere, returned to them, or lost in the mail. Also double-check that the address they have on file matches your tax return exactly - I mean down to every single detail like apartment numbers and street abbreviations. Even tiny differences can cause major delivery problems. The annoying part is if it's truly lost, they'll make you wait 30 days from when it was originally mailed before they'll cancel and reissue. But don't wait any longer to start this process - better to get that timeline going now than keep wondering what happened. I know it's super stressful when your refund money seems to vanish, but these situations usually do get resolved! In my case, once they put the trace on it, the postal service found my check and delivered it within a few days. Good luck and call them tomorrow!
As someone who's been through this exact scenario multiple times as a freelance consultant, I can definitely relate to your frustration! The good news is that you're absolutely on the right track by planning to report all your income regardless of having the 1099s or EINs. Here's my step-by-step approach that's worked well: First, do one final comprehensive search through all your records - check email signatures, contract footers, old invoices you sent them, and even payment confirmations from apps like Zelle or QuickBooks. I've found EINs in the most random places! If you're still missing EINs after that, you can definitely file with "EIN UNAVAILABLE" in the payer information field on Schedule C. The IRS processing systems are designed to handle this situation. What's most important is that you're reporting the income accurately and can demonstrate you made reasonable efforts to get the missing information. For future reference, I now include a clause in all my contracts requiring clients to provide their EIN within 30 days of our first payment, which has eliminated this headache going forward. But for this year, don't stress too much - file on time with accurate income reporting and keep documentation of your attempts to contact these clients. The IRS is much more concerned with income accuracy than perfect paperwork, especially when the missing information is due to unresponsive payers rather than taxpayer negligence.
This is such solid advice, especially about adding the EIN requirement to future contracts! I'm curious about one thing though - when you say you include a clause requiring clients to provide their EIN within 30 days, do you find that smaller clients or individual contractors push back on that? I worry some might see it as too formal or bureaucratic for what they consider casual freelance work. Have you had any clients refuse to work with you because of that requirement, or do most people understand it's just a tax necessity?
I'm dealing with this exact same situation right now! I work as a freelance writer and have been trying to get EINs from three different clients for weeks with no luck. Reading through all these responses has been incredibly reassuring - I was really worried about filing without the proper payer information. The tip about checking email signatures and old contracts has already helped me find one EIN I completely missed! I'm also definitely going to try that Secretary of State website search that someone mentioned earlier. One thing I wanted to add that might help others: if you use any invoicing software like FreshBooks or Wave, sometimes client information gets automatically populated with tax details when they initially set up their account. I found one EIN buried in my FreshBooks client profile that the business owner must have entered when they first signed up but never explicitly shared with me. Thanks everyone for all the practical advice - it's made this whole situation feel much more manageable!
That's such a great point about invoicing software! I never would have thought to check FreshBooks for that kind of information. I use QuickBooks for my freelance bookkeeping and now I'm wondering if there's similar data hiding in client profiles that I've overlooked. It's really encouraging to see how many different places EINs can be hiding - between email signatures, contracts, invoicing software, and state databases, it sounds like there are way more options than I initially realized. The fact that you found one just from reading through these comments gives me hope that I might be able to track down at least some of my missing EINs before I have to file with "EIN UNAVAILABLE." Thanks for sharing that tip about invoicing software - I'm definitely going to dig through all my client profiles tonight to see what information might be stored there that I forgot about!
Small business owner and former bookkeeper here. A simple approach I've used with clients: create "product cost sheets" for each type of item you make. For example, if you make jewelry, figure out the average cost of materials for each earring/necklace/bracelet type. Then just track how many of each product you sell. Multiply sold quantities by your standard costs = COGS. You can put this on Schedule C Part III, and you don't need complex inventory systems. This method is allowed for businesses under the gross receipts thresholds. You should still do occasional checks to make sure your standards are accurate (like once a year), but this saves SO much time compared to tracking every single component.
This is so helpful! But what software do you recommend for creating those product cost sheets? Is Excel good enough or should I use something more specialized?
Excel is absolutely perfect for this! I've been using a simple spreadsheet for my small ceramics business for 3 years now. I have one tab with all my product types (mugs, bowls, plates, etc.) and columns for each material cost (clay, glazes, firing cost). Then another tab where I just enter monthly sales quantities. The math is super basic - just multiplication and addition. No need for expensive software when you're dealing with standard costs. I update my cost estimates maybe twice a year when material prices change significantly. My accountant loves how clean and simple it makes my Schedule C preparation. If you want something fancier, Google Sheets works great too and you can access it from your phone when you're at craft fairs tracking sales.
As someone who's been dealing with this exact issue for my small pottery business, I can share what finally worked for me. The key insight is that you don't need formal inventory tracking, but you do need some reasonable method to estimate what materials went into sold products. Here's my simple approach: I created a basic spreadsheet with standard material costs for each product type (like $3.50 in clay and glazes per mug, $5.25 per bowl, etc.). Then I just track how many of each item I actually sold during the year. At tax time, I multiply quantities sold by standard costs to get my COGS. For your jewelry business with $8,700 in sales, this method would work perfectly. You could estimate something like "each necklace uses $4 in materials, each pair of earrings uses $1.50" based on your typical designs. Then just track your sales quantities - no need to count individual beads! The IRS accepts this simplified approach for small businesses like ours. I do a basic inventory count once a year just to verify my standards are still accurate, but it's way more manageable than tracking every component. This goes in Part III of Schedule C, and it's completely legitimate under the small business accounting methods.
This is exactly the kind of practical advice I was looking for! Your standard cost approach sounds so much more manageable than what I was imagining. Quick question though - when you do that annual inventory count to verify your standards, how detailed do you get? Like, do you actually weigh out clay portions or do you just do a rough visual estimate of what's left? Also, I'm curious about the IRS requirements - do you keep any documentation showing how you calculated your standard costs initially? I want to make sure I have proper backup if they ever ask.
One thing I'd add about inventory documentation - consider setting up a simple system where you photograph items with a piece of paper showing the date, location, and price paid. This creates a timestamp that's harder to question later. I learned this the hard way when I had to reconstruct some purchase records. Now I keep a small whiteboard in my car and snap a quick photo of each item with the purchase details written on the board. It takes an extra 30 seconds but gives you rock-solid documentation. Also, don't forget that packaging materials, shipping supplies, and even the gas you use driving to source inventory are all legitimate business expenses that can be deducted separately from your cost of goods sold.
This is brilliant advice! The whiteboard photo idea is so simple but creates such solid documentation. I'm definitely going to start doing this - way better than trying to remember details later or scrambling to create records after the fact. Question about the packaging materials deduction - do you track those separately from cost of goods sold, or how does that work? I've been buying a lot of shipping supplies from different places and wasn't sure if those go under regular business expenses or if they need special treatment.
Packaging materials and shipping supplies are typically regular business expenses, not part of cost of goods sold. You'd deduct them on Schedule C under "Office expenses" or "Other expenses" depending on how your accountant categorizes them. Cost of goods sold is specifically what you paid for the item you're reselling. Everything else you need to run the business (boxes, tape, labels, bubble wrap, etc.) goes under operating expenses. I keep a separate receipt folder just for shipping supplies since I buy them in bulk from different places. The whiteboard trick really is a game-changer! I've been using it for about a year now and it makes tax prep so much easier. My accountant loves having clear photos with all the details right there.
Great question! You're absolutely right about inventory - it's treated as an asset until you sell it, then becomes "cost of goods sold" which reduces your taxable income. For cash purchases without receipts, I'd recommend creating a simple log immediately after each purchase. Include the date, item description, amount paid, and seller info (even just "Facebook Marketplace - John" or "yard sale on Main St"). Take photos of items when possible. The key is contemporaneous documentation - records created at the time of purchase carry much more weight with the IRS than recreated records. Consider using a mileage tracking app too, since driving to source inventory is a deductible business expense that adds up quickly. For learning resources, the IRS has free publications (especially Pub 334 "Tax Guide for Small Business") and SCORE offers free mentoring. Your local Small Business Development Center might also have free workshops on business taxes and record-keeping. Start simple with good habits now - consistent documentation from day one will save you major headaches later!
This is really helpful, especially the point about contemporaneous documentation! I hadn't thought about the mileage deduction - that could really add up since I'm planning to hit a lot of different areas for sourcing. Quick question about the IRS publications you mentioned - are they pretty beginner-friendly? I'm worried about getting overwhelmed by tax jargon when I'm just starting out. Also, do you know if SCORE mentors typically have experience with reselling businesses specifically, or is it more general small business advice?
Kelsey Chin
Just wanted to add one more perspective from someone who went through this exact situation. I'm 34 and was similarly frustrated with my company's 401k options (high fees, limited fund choices). After reading through all the comments here, I decided to dig deeper into my plan documents using some of the tools mentioned. Turns out my plan had a provision I'd never noticed - they allow in-service distributions for "diversification purposes" once you reach age 35 AND have been in the plan for at least 3 years. The key was in the fine print of our Summary Plan Description under a section called "Special Distribution Rules." It wasn't something HR mentioned during onboarding, and when I initially called our plan administrator, they only mentioned the standard 59½ rule. My advice: Don't just take the first "no" as final. Get the complete plan document (not just the summary), and if needed, escalate to a supervisor at your plan administrator. Sometimes the first person you talk to doesn't know all the special provisions in your specific plan. I was able to roll over about 40% of my balance to a low-cost index fund portfolio at Vanguard last month. The process took about 3 weeks once I got the paperwork started.
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Liam Fitzgerald
ā¢This is really encouraging to hear! I'm in a similar boat - 32 years old and frustrated with our plan's limited options. Your experience shows how important it is to really dig into the fine print. I've been assuming I was stuck until 59½, but after reading all these comments, I'm realizing I probably haven't done my due diligence in understanding what exceptions might exist in our specific plan. The "diversification purposes" provision you found is something I would never have thought to look for. Did you have to provide any special justification or documentation when you applied for the distribution under that provision? And how did the process work - did you have to prove you were actually diversifying into different investments, or was it pretty straightforward once you met the age and tenure requirements? I'm definitely going to request our full SPD and start looking for similar language. Thanks for sharing your success story - it gives me hope that there might be options I haven't discovered yet!
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Ruby Knight
Great question! Your 401k provider is correct about the general IRS restrictions on in-service rollovers for employees under 59½. However, there are several potential exceptions that many people (and even some plan administrators) aren't fully aware of. The key is that each 401k plan can have its own specific provisions beyond the basic IRS rules. Here are some things to investigate: 1. **After-tax contributions**: If your plan allows after-tax (non-Roth) contributions, these can often be rolled over at any time, even while employed. This enables "mega backdoor Roth" strategies. 2. **Rollover contributions**: Money you previously rolled into your current 401k from a previous employer may be eligible for in-service distribution. 3. **Age-based provisions**: Some plans allow partial distributions once you reach certain ages (like 35) combined with tenure requirements. 4. **Employer contribution vesting**: Some plans allow distribution of fully vested employer contributions after they've been in the plan for a specified period. I'd strongly recommend getting your complete Summary Plan Description (SPD) - not just the summary handout - and look specifically for sections on "in-service withdrawals," "distributions while employed," or "special distribution rules." Sometimes these provisions are buried in the fine print. If the first person you talk to at your plan administrator says no, ask to speak with someone who specializes in distributions or escalate to a supervisor. The front-line representatives don't always know about the more nuanced provisions in specific plans.
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