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When this happened to me at State University, I asked them to show me exactly how they calculated what I owed. Turns out they were trying to collect for an extra 3 months before I became benefits-eligible! Check their math carefully - don't just accept whatever number they give you. Also, they should give you a detailed breakdown showing the exact pay periods affected, the amounts that should have been withheld, and how they're going to collect it. If they don't provide this automatically, request it in writing.
Thanks for the tip! I'll definitely ask for a detailed breakdown. Did you have to pay interest on top of the missing FICA taxes?
No, I didn't have to pay any interest. Since it was their error, they only collected the actual missing FICA amounts. They initially tried to include interest in their calculation, but I pushed back and pointed out that their own policy stated that administrative errors shouldn't result in additional costs to employees. I'd recommend checking your university's HR policies on payroll errors. Most have some language about how corrections should be handled, and this might give you some leverage if they try to charge interest or penalties.
Just a heads up - make sure you're saving extra money from each paycheck for the rest of the year! When this happened to me, the sudden drop in take-home pay (both from the new correct withholding AND the back payments) really messed up my budget. I wasn't prepared for my paycheck to be almost 12% smaller.
Good point. When my company had a similar FICA withholding error, I adjusted my W-4 to reduce other withholding temporarily while I was paying back the FICA. You can increase your allowances slightly to offset some of the pain if needed.
One thing nobody has mentioned yet - when you file as independent (not being claimed as a dependent), make sure you check if you qualify for the Recovery Rebate Credit for 2022 if you didn't receive the full amount of the third Economic Impact Payment in 2021. Since you were claimed as a dependent before, you might not have received it, but could claim it on your 2022 return if you're filing independently.
Whoa, I had no idea about the Recovery Rebate Credit! I definitely didn't get any stimulus money before because my parents claimed me. How do I check if I qualify for this? Would it be a significant amount?
You should qualify if you didn't receive the third stimulus payment (which was $1,400) and you're now filing as independent. Most tax software will ask you questions about this specifically - something like "Did you receive the third Economic Impact Payment in 2021?" It's definitely significant - it would be up to $1,400 added to your refund! Your tax software should help calculate this, but make sure you answer the questions about Economic Impact Payments carefully. If your parents received the payment for you as their dependent in 2021, you wouldn't qualify, but if no one received a payment for you, you likely will.
I see a lot of people mentioning the "check the box" part, but one thing that tripped me up my first time filing independently was that I got confused between "filing status" and "dependency status." They're not the same! Filing status is about whether you're filing as Single, Head of Household, Married Filing Jointly, etc. The dependency question is separate from this. You'll likely file as "Single" for your filing status, and then separately indicate that no one can claim you as a dependent.
This is such an important distinction! I messed this up my first time filing too. I thought by selecting "Single" as my filing status, I was automatically indicating that I was claiming myself. But they're totally different questions on the tax forms.
Former IRS employee here. A lot of good advice already, but I want to add something important: request wage and income transcripts from the IRS. Even though your employer gave you your W2 late, they likely submitted the information to the IRS on time. You can request these transcripts online at irs.gov/transcripts, and they'll show all reported income from your employer. This can sometimes help if there are any discrepancies between what your employer finally sent you and what they reported to the IRS. Also, if you do owe, make sure to pay as much as you can now even before filing if possible. The failure-to-pay penalties are separate from failure-to-file and continue to accumulate.
This is super helpful, thank you! I didn't even know I could check what my employer reported to the IRS. Do these transcripts become available pretty quickly after employers submit them, or is there a delay? If my W2 just got generated recently, would it even show up there yet?
The wage and income transcripts are usually available by late May or June for the previous tax year, but there can be some lag time. If your employer truly just submitted your information recently, it might not show up yet. However, most employers submit their W2 information by the end of January, even if they're slow in getting the actual forms to employees. It's always worth checking - you might be surprised to find your information has been there all along, which could potentially strengthen your case about employer negligence for the penalty abatement request.
Just want to add something important that no one has mentioned yet. You should fill out Form 4852 (Substitute for Form W-2) and attach it to your return. This form is specifically for situations where your employer didn't provide a W-2 or provided an incorrect one. Even though you have your W-2 now, filing with the 4852 helps document that it was received late. Make sure to check box 7a which states "I have tried to obtain Form W-2 from my employer or payer with no success." This creates an official record of the issue and can help with penalty abatement requests.
I don't think this advice is correct. Form 4852 is only if you NEVER received your W-2 or if it's incorrect. Since OP has the W-2 now, even though it's late, they should use the actual W-2 for filing, not the substitute form.
Don't forget about social security taxes! Even if you're eligible for foreign tax credits or exclusions, you might still owe US Social Security and Medicare taxes on your foreign earnings if you're employed by a US company. The rules are different for self-employed people working abroad. If Kenya and the US have a totalization agreement (social security agreement), the rules might be different, but I don't think they do. Worth looking into though!
I completely forgot about social security taxes, thank you! Do you know if there's a minimum threshold for this? Like if I'm only there for 8 months, would that change anything about Social Security obligations?
For Social Security taxes, the duration of your stay doesn't typically create a minimum threshold. If you're employed by a US company, they'll generally continue to withhold Social Security and Medicare taxes from your paychecks regardless of where you're physically working, unless there's a totalization agreement with that country. As far as I know, the US and Kenya don't have a totalization agreement, so you'd continue paying into the US Social Security system. The good news is this means you'll continue earning credits toward your eventual US Social Security benefits, even while working abroad.
Anyone know how the Kenya situation specifically works? I spent 3 months there last year working remotely and honestly just didn't bother figuring out the tax situation... Did I mess up? Should I file something retroactively??
I'm not a tax expert, but from what I understand, Kenya typically doesn't consider you a tax resident unless you're there for 183+ days in a year. Since you were only there for 3 months (presumably less than 90 days), you likely weren't subject to Kenyan income tax. If you did everything correctly with your US taxes and reported all your income there, you probably don't need to worry about filing anything retroactively for Kenya. But if you're concerned, it might be worth consulting with a tax professional who knows the Kenyan tax system.
That's a relief! Yes I was there for exactly 89 days and did report everything on my US taxes. Was worried I might have some surprise tax bill waiting for me from the Kenyan government. Thanks for the info!
Yara Sabbagh
You guys are forgetting that there's more than just federal income tax. When you factor in: - Social Security (6.2%) - Medicare (1.45%) - State income tax (varies but 3-9% for most states) - Property tax (directly or through rent) - Sales tax (varies by state/city 5-10%) - Gas taxes - Various fees and licenses The true tax burden is WAY higher than just your federal income tax rate. I calculated mine all-in at around 31% last year making about $115k in California.
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Dylan Campbell
ā¢You've got a good point about the total tax picture. I included sales tax in my second calculation which pushed it up to 12.54%, and I'm lucky to live in a state with relatively low income tax. California definitely hits harder with the state income tax. Do you feel like you get good value from the services your taxes provide there? I sometimes wonder if I'd be willing to pay more if I saw better infrastructure and public services where I live.
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Yara Sabbagh
ā¢Regarding California value - it's honestly mixed. Some things are amazing like certain parks and public universities, but other infrastructure is crumbling. I think the issue isn't necessarily tax rates but efficiency of spending. Comparing to friends in Europe, they pay higher rates but seem to get more consistent services across the board. Here it feels like a patchwork where some things are world-class and others are embarrassingly bad. It's frustrating paying substantial taxes and still having to drive around potholes that have been there for years.
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Keisha Johnson
Has anyone actually looked at historical tax rates in the US? In the 1950s-1970s the top marginal tax rate was 70-90%! Not saying we should go back to that, but it's interesting to see how much things have changed. Today's rates are actually quite low by historical standards.
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Paolo Rizzo
ā¢This is a bit misleading though. Very few people actually paid those high rates back then because there were way more loopholes and deductions. The effective tax rates weren't that different from today for most income levels. The tax code has been simplified in some ways, but the actual amount collected hasn't changed as drastically as just looking at the top rates would suggest.
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