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If I take home office deduction does anyone know if it increases audit risk? I've heard mixed things and not sure if it's worth the hassle if IRS is going to flag me.
I've claimed home office deduction for 7 years running and never been audited. Just make sure you ACTUALLY use the space exclusively for business. The "exclusive use" requirement is what trips most people up. Don't put a guest bed in there or let your kids use it as a playroom - it needs to be 100% business.
The key thing to remember is that you have two options for claiming the home office deduction: the simplified method (up to $1,500 for 300 sq ft at $5/sq ft) or the actual expense method using Form 8829. If you choose the actual expense method with Form 8829, then yes - you cannot also deduct those same home expenses in Part 2 of Schedule C. However, there are some expenses that can still go in Part 2 even with a home office. For example, if you have a separate business phone line, office supplies, or business equipment that's not part of the home structure itself, those would still be deductible in Part 2. The rule is really about not double-counting the same expense. Given that your home office is 15% of your house, I'd strongly recommend calculating both methods to see which gives you a bigger deduction. The simplified method would give you up to $1,500 (if your office is 300+ sq ft), while the actual expense method might be much higher depending on your mortgage interest, property taxes, utilities, and other qualifying expenses.
This is really helpful! I'm actually in a similar situation to the original poster - first year with a dedicated home office. One thing I'm still confused about: if I use the actual expense method with Form 8829, do I need to keep receipts for ALL my home expenses (mortgage statements, utility bills, insurance, etc.) or just the business portion? Also, how exactly do I calculate the business percentage - is it strictly square footage or can I factor in that I use the office more hours per day than other rooms? Thanks for breaking this down so clearly!
Quick suggestion - have you considered forming an actual LLC for your rental property? When my sister and I owned a duplex together with a similar arrangement, our CPA recommended creating an LLC and filing as a partnership (Form 1065). This made the management fee situation much cleaner tax-wise. The LLC would pay my sister a management fee, issue her a 1099, and then we'd get K-1s for our ownership percentages of the remaining profits. Saved us a bunch of headaches and potential audit flags.
I did this too and it works great! Just make sure you understand the state filing requirements for LLCs. Some states have annual fees that can be pretty steep (looking at you, California). And you'll need to file that 1065 partnership return every year, which adds some cost and complexity.
Based on what everyone's shared here, it sounds like you're on the right track with treating that 5% as a deductible management fee. I went through something similar with my rental condo and learned a few things the hard way. The key points I'd emphasize: 1) Get that arrangement in writing ASAP if you haven't already - doesn't need to be fancy, just clearly state what services your brother provides for the 5% fee. 2) Make sure you're both handling it correctly on your returns - you deduct it as a business expense, he reports it as self-employment income on Schedule C. 3) Keep detailed monthly records showing the calculation. One thing that caught me off guard was the 1099-NEC requirement mentioned by Ava - if that 5% adds up to more than $600 for the year, you technically need to issue him one. My accountant said this is often overlooked in family arrangements but it's still required. The LLC suggestion from Miguel is worth considering too, especially if you plan to buy more properties together. It does add some complexity but makes everything much cleaner from a tax and liability perspective.
This is really helpful! I'm new to rental property ownership and just inherited a duplex with my cousin. We're planning a similar arrangement where she'll manage the property since she lives nearby. Quick question - when you mention keeping "detailed monthly records," what exactly should we be documenting? Just the rental income amount and the 5% calculation, or do we need to track specific management tasks too? And is there a minimum threshold of management activities that need to be performed to justify the fee, or is it more about having a reasonable percentage? I want to make sure we set this up correctly from the start to avoid any issues down the road.
Kinda late to this thread but something nobody has mentioned - if your spouse isn't actively involved in running the business and just lets you use their referral links, the IRS might see this as assignment of income which is a no-no. You can't just move income between people even if you're married. Make sure your spouse is actually doing something in the business if you're going to claim their 1099-MISC income as business income on either your Schedule C or theirs.
Great question! I'm dealing with something similar in my consulting business. Based on what I've learned from my accountant and research, you can definitely include those personal 1099-MISCs on your Schedule C if they're legitimately part of your business operations - which they clearly are since credit card referrals are a core part of your rewards business. The key is documentation. Keep records showing how all these income streams are interconnected parts of the same business activity. For your wife's 1099-MISCs, I'd be more cautious. The safest approach is probably having her file her own Schedule C for her portion, especially if she's actively participating in generating those referrals (not just passively letting you use her links). One thing to consider: even though separate Schedule Cs means you'll each pay SE tax on your respective portions, you'll both be building up Social Security credits and can each potentially contribute to your own SEP-IRAs based on your individual business income. Sometimes that actually works out better tax-wise than trying to consolidate everything under one person's return. Document everything well - the IRS likes to see clear business purpose and actual involvement when income appears under different names but gets reported as business income.
This thread has been incredibly helpful! I've been struggling with this exact issue for my tax preparation. I have three rental properties that I actively manage (tenant screening, minor repairs, property showings) and was completely confused about whether this "active" management meant I should use Schedule C. Based on the discussion here, it's clear that Schedule E is the right choice for my situation since I'm managing my own investments, not providing services to other property owners. The clarification about avoiding self-employment tax while still being able to deduct all legitimate expenses is huge - I had no idea I was potentially overpaying taxes by considering Schedule C. One follow-up question: I sometimes hire contractors for bigger repairs on my properties. Should I be issuing 1099s to contractors who do work on my Schedule E rental properties, or is that only required for Schedule C business activities? I paid my handyman about $3,200 last year and want to make sure I'm handling the reporting correctly. Also, @Emily Parker, your point about QBI deduction eligibility is something I hadn't considered at all. I'll definitely need to look into whether my rental income qualifies - that 20% deduction could be substantial on my rental profits.
Yes, you absolutely need to issue 1099-NEC forms to contractors who performed work on your rental properties if you paid them $600 or more during the tax year. This requirement applies to Schedule E rental activities, not just Schedule C businesses. Since you paid your handyman $3,200, you should have issued a 1099-NEC by January 31st (the deadline just passed). The IRS requires 1099s for any non-employee compensation, including contractors working on rental properties. Make sure you have their W-9 form on file with their correct SSN or EIN. If you haven't issued it yet, you should do so immediately and may face penalties, though they're usually minimal for first-time late filings. For the QBI deduction that @Emily Parker mentioned - rental activities can qualify, but there are specific requirements. Your rental activity needs to rise to the level of a trade "or business under" Section 162, which generally means regular and continuous activity. Since you re'actively managing three properties with tenant screening and repairs, you might qualify. The deduction can be up to 20% of your qualified business income, subject to income limitations and other complex rules.
This is exactly the kind of confusion I had when I first started with rental properties! The key distinction that helped me understand it was thinking about WHO you're providing services to. If you're managing your own rental properties (even very actively with repairs, tenant screening, marketing vacancies, etc.), you're managing your own investments - that's Schedule E. The income isn't subject to self-employment tax, and you can deduct all ordinary and necessary rental expenses. Schedule C would only come into play if you were providing property management services to OTHER people's properties as a business, or if you were a real estate dealer (buying/selling frequently rather than holding for rental income). One thing I learned the hard way - make sure you're tracking your expenses properly on Schedule E. You can deduct a lot more than you might think: advertising for tenants, legal fees, travel to properties, even a portion of your home office if you use it exclusively for managing your rentals. Just keep good records and receipts for everything. The material participation rules that you mentioned are more about passive activity loss limitations - they don't change whether you use Schedule C vs E. Even if you don't materially participate, rental income still goes on Schedule E (it just might be subject to different loss limitation rules).
This is such a clear way to think about it - the "who are you providing services to" distinction really helps! I was getting caught up in thinking that because I spend so much time on property management tasks, it must be a "business" activity. But you're right, managing my own investments is fundamentally different from managing other people's properties as a service. Your point about tracking expenses is really important too. I've probably been missing out on deductions because I wasn't sure what was legitimate on Schedule E. The home office deduction is particularly interesting - I do use part of my spare bedroom exclusively for rental property paperwork and tenant communications. Do you know if there are specific requirements for claiming that, like it has to be used ONLY for rental activities? Also, thanks for clarifying the material participation rules. I kept seeing that term thrown around and thought it determined which form to use, but now I understand it's more about loss limitations. That takes away a lot of the confusion I was having!
Mei-Ling Chen
One thing nobody has mentioned yet - with income at your level, you should also consider hiring a financial advisor alongside a CPA. I'm a neurosurgeon who tried the DIY approach for both taxes and investments my first two years and realized I was making costly mistakes in both areas. A good financial advisor who works specifically with physicians can help coordinate your overall financial strategy - student loan repayment approach (PSLF vs refinancing vs aggressive paydown), disability insurance (crucial for surgeons), retirement planning, tax-efficient investing, and eventual practice buy-in strategies if that's on your horizon.
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Natalie Khan
ā¢Thanks for bringing up the financial advisor angle. Do you recommend fee-only advisors, or is there value in those who also sell financial products? My student loans are all federal, so I've been planning to refinance them once I start my attending job since I'll no longer be eligible for PSLF.
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Mei-Ling Chen
ā¢I strongly recommend a fee-only fiduciary advisor who specializes in physicians. Advisors who sell products often have conflicts of interest that can lead to suboptimal recommendations. Look for someone with the CFP (Certified Financial Planner) designation who works extensively with doctors. Regarding your loans, definitely talk to a professional before refinancing. While PSLF won't apply in private practice, there might be other loan forgiveness programs or tax strategies worth considering first. With your income level, you could potentially pay them off very aggressively while still maxing out retirement accounts, which might be more advantageous than refinancing depending on your current interest rates and overall financial goals.
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Charity Cohan
Congratulations on finishing your fellowship! You're absolutely right to be thinking about this now rather than after your first year of 1099 income. I'm a tax attorney who works with physicians, and I'd strongly recommend getting professional help for at least your first year. At your income level ($750-850k), the potential tax savings from proper planning will far exceed the cost of hiring someone. Here's why: 1. **Entity Structure**: You'll likely benefit from an S-Corp election, which could save you $15-25k annually in self-employment taxes alone. But timing and setup matter - you want this done correctly from day one. 2. **Retirement Planning**: As 1099, you can contribute much more to retirement accounts than you could as W-2. With proper planning (Solo 401k, defined benefit plans, etc.), you could potentially shelter $100k+ annually while aggressively paying down your student loans. 3. **Quarterly Estimates**: These aren't just about avoiding penalties - strategic timing of income and expenses can optimize your overall tax situation. 4. **Business Deductions**: Medical practices have unique deduction opportunities that general tax software often misses. Look for a CPA who specifically works with physicians and understands medical practice finances. The investment (typically $3-5k annually) will pay for itself many times over. Once you're established and understand the complexities, you can always reassess whether to continue using professional help.
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AstroAlpha
ā¢This is incredibly helpful advice! I'm particularly interested in the retirement planning aspect you mentioned. With $480k in student debt between my wife and me, I've been focused on debt elimination, but you're suggesting I could potentially shield $100k+ annually in retirement accounts while still aggressively paying loans. Could you elaborate on how that balance works? I'm worried about tying up too much money in retirement accounts when we have such high-interest debt, but if the tax savings are substantial enough, maybe it makes sense to do both simultaneously?
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