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I went through this exact same frustrating experience with my mom's Form 2848 last year! The IRS rejection letter was so confusing - like you, I couldn't understand why they wanted a "licensing jurisdiction" for a family member. After multiple phone calls and rejected submissions, I finally learned that when you select "f" for family member in the Declaration of Representative section, you need to write the specific relationship (like "son," "daughter," etc.) in that licensing jurisdiction column. It's completely counterintuitive since that column is clearly designed for professional credentials, but that's what they want. So yes, just write "son" in the licensing jurisdiction column and leave the license/certification number column blank. The form will be processed much faster once you make that correction. One additional tip: if your cousin doesn't already have durable power of attorney documents from a lawyer, you might want to consider getting those too while his mom is still able to understand and sign legal documents. The Form 2848 only covers IRS matters, but having broader POA documents will help with other financial institutions and situations that might come up as her condition progresses. Hope this helps and you get it resolved quickly!
Thanks for sharing your experience and that additional tip about durable power of attorney documents! That's really smart advice - I hadn't thought about the broader financial implications beyond just the IRS stuff. You're so right about how counterintuitive that licensing jurisdiction column is. It's like the form was designed only for tax professionals and then they just tried to shoehorn family members into the same format without updating the labels. Did you end up getting the broader POA documents for your mom? I'm wondering if it's worth doing now while my cousin's mom is still in early stages, or if we should focus on getting the immediate tax situation sorted first. The whole process feels overwhelming when you're trying to help someone navigate these systems while they're dealing with a diagnosis like this.
I went through this exact same situation with my elderly aunt last year! The Form 2848 instructions are genuinely terrible for family members - they're clearly written with professional representatives in mind. You're absolutely right to be confused. When you select "f" for family member, that "licensing jurisdiction" column gets repurposed to show the specific family relationship. So yes, just write "son" in that column, even though it feels wrong because of the column header. Here's what worked for me after two rejections: - Put "f" in the designation column (which you already did correctly) - Write "son" in the licensing jurisdiction column - Leave the license/certification number column completely blank - Make sure he signs and dates in the signature section The key thing the IRS is looking for is the specific relationship, not just "family member." They want to know HOW he's related to his mom. One more tip: when you resubmit, include a brief cover letter that says "Resubmitting Form 2848 with corrections per your request dated [date of their rejection letter]." This helps the processor understand it's a corrected resubmission, not a duplicate filing. Good luck! Once you get past this bureaucratic hurdle, having the POA in place will make everything so much easier for managing her tax affairs.
As someone who's been through an IRS audit for my freelance business, I can confirm that the process is much more thorough than people realize. The examiner didn't just look at my receipts - they wanted to see my business bank account statements, credit card records, and even asked about specific vendors I'd worked with. What really surprised me was how they cross-referenced everything. They noticed when I claimed a large office supply expense but couldn't find a corresponding withdrawal or charge in my financial records from around that time. They also questioned why I had claimed meals with "clients" but couldn't provide names or business purposes for several of them. The key thing I learned is that consistency across all your records is what they're really looking for. It's not just about having a receipt - it's about having a complete paper trail that tells a coherent story about your business expenses. They're trained to spot when things don't add up, even if individual receipts look legitimate.
Thank you for sharing your actual audit experience - this is incredibly valuable insight! I'm curious about the timeline aspect you mentioned. When they were cross-referencing your expenses with bank records, how far back did they go? I'm wondering if I should be keeping more detailed records of the business purpose for every single expense, even small ones. Also, did they accept digital copies of receipts or did they want physical originals? I've been moving toward a paperless system but now I'm second-guessing whether that's audit-safe.
@b32aa47aa7e1 Your experience really highlights how comprehensive IRS audits can be! I'm curious - during your audit, did they ask about the business relationship or context for your client meetings when you claimed meal deductions? I do a lot of networking events and informal client meetings over coffee, but I'm realizing I should probably be keeping better records of who I met with and what we discussed for business purposes. Also, when they questioned expenses that didn't have corresponding bank records, were you able to resolve those issues by providing additional documentation, or did they just disallow those deductions entirely? I'm trying to understand how flexible they are when there are genuine documentation gaps versus when they suspect something fishy.
One thing that hasn't been mentioned yet is that the IRS also uses third-party data matching extensively. They receive information from credit card companies, payment processors like Square and PayPal, and even some major retailers about business transactions. So if you claim a $2,000 office equipment purchase but there's no record of you making that purchase from any tracked vendor, that's another red flag. I learned this when I got a CP2000 notice because I had underreported some 1099-K income - the IRS already knew about payments I'd received through my payment processor. It made me realize they have access to way more transaction data than most people think. This same system would likely catch discrepancies if someone tried to claim fake business expenses, especially from major retailers that report sales data back to the IRS. The bottom line is that the honor system isn't really an honor system anymore - it's backed by increasingly sophisticated data cross-referencing that makes fraud much riskier than it used to be.
This is really eye-opening! I had no idea the IRS was getting transaction data directly from payment processors and retailers. That explains why my accountant always tells me to make sure my reported income matches what payment processors send to the IRS. I'm wondering though - does this third-party data matching work both ways? Like, if I make a legitimate business purchase at Best Buy or Amazon, does the IRS automatically know about that purchase and expect to see it reflected somewhere in my business expenses? Or do they only cross-reference when they're already auditing someone and looking for discrepancies? Also, for smaller cash transactions at local businesses that probably don't report to the IRS, would they still be able to detect fake receipts from those types of vendors, or is the data matching mainly focused on larger retailers and electronic payments?
@0298d0e29632 This third-party data matching you mentioned is fascinating and honestly a bit scary! I'm a small business owner and had no idea the IRS was getting this level of transaction data. I'm curious about something - when you got that CP2000 notice for underreported 1099-K income, how did you handle resolving it? Did you just need to file an amended return, or was there a more complicated process? I want to make sure I'm properly tracking all my payment processor income to avoid this situation. Also, do you know if this data matching happens in real-time or if there's a delay? Like, if I make a business purchase today, when would that information potentially be available to the IRS for cross-referencing? I'm trying to understand the timeline for keeping my records organized and consistent with what they might already know about my transactions.
I went through this exact situation about 8 months ago and totally understand that initial panic! LTR 324c notices are actually pretty routine - the IRS just needs to verify income when their automated systems can't match what you reported with what's in their database. Since you have PayPal records and client emails for your $6,700 in side gig income, you're in great shape. Here's what worked for me: **Essential documents to include:** - PayPal transaction history (use their export feature under "Activity" for a clean PDF) - Bank statements showing the PayPal deposits - Client emails confirming work and payment amounts - A simple summary sheet listing each payment with dates and amounts totaling $6,700 **Response tips:** - Write a brief cover letter referencing your notice number and date - Organize everything chronologically by payment date - Highlight the key payment amounts so they're easy to spot - Send via certified mail to the address on your notice (usually page 2) The whole process took about 7 weeks for me, but I got my full refund without any adjustments. The 30-day deadline might feel tight, but you have plenty of time to gather your documentation properly. Don't stress - you reported everything correctly and have proof. This is just the IRS doing their due diligence to match records. You've got this!
This thread has been such a huge help! I'm dealing with my first IRS notice and was completely overwhelmed until I found all these detailed experiences. The step-by-step approach everyone's outlined is exactly what I needed. I really appreciate how you broke down the essential documents - I was wondering if I needed bank statements too or if just the PayPal records would be enough. It makes sense to show the full paper trail from payment app to bank account to prove the money actually came to me. One quick question: when you mention highlighting the payment amounts, did you also highlight or mark the client names/descriptions in the PayPal records? I want to make sure the reviewer can easily connect each payment to the work I did, especially since some of my PayPal transactions just show names without detailed descriptions of the services provided. Thanks for sharing such detailed guidance - knowing that others have successfully navigated this exact situation with similar documentation makes me feel so much more confident about resolving this quickly!
Yes, definitely highlight the client names/descriptions too! I used different colored highlighters - yellow for payment amounts and blue for client information. This helped the reviewer quickly connect each payment to its source. For transactions that only show names without service descriptions, I actually added small handwritten notes in the margins explaining what the work was (like "web design project" or "consulting services"). You could also create a separate reference sheet that matches each PayPal transaction to the specific work performed, based on your client emails. The goal is to make it crystal clear that these weren't just random payments from friends, but legitimate business income for services rendered. Your client emails will be crucial here since they should contain details about the work that might not appear in the PayPal transaction descriptions. I also organized my client emails right after each corresponding PayPal transaction in my packet, so the reviewer could easily see the work agreement followed by the payment record. This created a clear narrative for each income source. You're being really thorough with this, which is exactly the right approach. The more complete picture you can provide upfront, the faster they can verify everything and process your refund!
I've been following this thread and wanted to add my experience with LTR 324c from about 6 months ago. Like many of you, I initially panicked when I got the letter, but it turned out to be much more straightforward than expected. The advice here about organization is spot-on. What really helped me was creating what I called a "reviewer's roadmap" - basically a one-page document that walked through my entire response packet step by step. I listed each section (cover letter, summary sheet, PayPal exports, client emails, bank statements) with page numbers so the reviewer knew exactly what they were looking at. One thing I haven't seen mentioned yet: if any of your side gig income was seasonal or project-based (which it sounds like yours was), consider adding a brief timeline in your cover letter. I explained that my freelance work was concentrated during summer months, which helped contextualize why all my payments clustered in that period rather than being spread throughout the year. Also, don't underestimate the power of a well-written cover letter. I kept mine to half a page but made sure to directly address their concern about "information not matching their records" and explain exactly how my documentation would resolve their questions. The whole process took about 8 weeks for me, but the peace of mind from being thorough was worth it. You clearly have good documentation - just present it in the most organized, reviewer-friendly way possible!
The "reviewer's roadmap" idea is absolutely brilliant! I wish I had thought of that when I was putting together my response packet. It's such a simple way to make the reviewer's job easier, and anything that speeds up their process probably helps get your case resolved faster too. Your point about explaining the seasonal nature of the work is really smart as well. I can see how a bunch of payments clustered in summer months might look unusual to someone just scanning through records without context. Adding that brief timeline explanation shows you're thinking about how to address any questions before they even come up. I'm definitely going to incorporate both of these suggestions into my response. The roadmap will help me stay organized as I'm putting everything together too - it's like having a checklist to make sure I don't miss anything important. And explaining the project-based nature of my side gig work should help contextualize why I have multiple payments from the same clients over a concentrated time period. Thanks for adding these extra tips to an already incredibly helpful thread. This community has turned what felt like a nightmare situation into something totally manageable!
Great question Samuel! As a newcomer to S-corp ownership myself, I went through this exact confusion recently. The key thing I learned is that the IRS requires what they call "adequate records" which means more than just credit card statements. You'll want to keep receipts and document the business purpose for each expense. I use a simple system where I snap photos of receipts immediately and add a quick note about the business purpose right in my phone's photo app. For example, "lunch meeting with potential client" or "office supplies for workspace setup." Regarding payment - definitely pay from your business account only. This maintains what's called the "corporate veil" which protects your personal assets. Mixing personal and business funds can actually jeopardize your S-corp status and liability protection. One thing that helped me was setting up automatic payments from my business checking to the credit card, so I never have to think about accidentally using personal funds. Also consider using expense tracking apps or simple accounting software from the start - it's much easier than trying to organize everything at tax time! The IRS generally looks for consistency and good faith effort in record keeping, so starting with proper habits now will serve you well long-term.
@Seraphina Delan This is such helpful practical advice! I m'also new to the S-corp world and the automatic payment setup is brilliant - eliminates the temptation to accidentally pay from personal funds when you re'in a hurry. Quick question about the photo system you mentioned - do you organize these photos in any particular way on your phone, or do you transfer them somewhere else for long-term storage? I m'worried about losing important receipt photos if something happens to my phone or if I need to access them years later for an audit. Also, when you mention adequate "records -" is there a specific IRS publication or resource that spells out exactly what they consider adequate? I d'love to review the official requirements to make sure I m'not missing anything important.
@Zara Khan Great questions! For photo organization, I actually back up all my receipt photos to Google Drive in folders organized by month/year like (2025-04-Receipts ".")This gives me cloud backup protection and makes them searchable later. I also use a simple naming convention like 2025-04-15_OfficeSupplies_Staples.jpg "so" I can find specific receipts quickly. For the official IRS requirements, check out IRS Publication 463 Travel, "Gift, and Car Expenses and" Publication 535 Business "Expenses -" they spell out the substantiation requirements pretty clearly. The basic rule is you need to document the amount, time/place, and business purpose for each expense. The IRS also has a general record-keeping publication Publication (583 that) covers how long to keep records and what formats are acceptable. Digital photos and scanned receipts are totally fine as long as they re'clear and legible. One more tip - I set a phone reminder to do a quick weekly review of my receipt photos to make sure I didn t'miss any and that the business purpose notes are clear. Takes maybe 10 minutes but saves hours during tax prep!
As someone who made every mistake in the book during my first year with an S-corp, let me add a few hard-learned lessons to this great discussion: **The "business purpose" documentation is CRITICAL** - I got burned on this during a correspondence audit. The IRS rejected several thousand dollars in deductions because my credit card statements showed the vendor and amount, but I couldn't prove business purpose. Now I write the purpose directly on receipts before filing them. **Mixed personal/business use items need extra attention** - Things like your phone bill, internet, or a laptop that you use for both personal and business need to be prorated. Keep detailed logs of business vs personal usage percentages. **Timing matters for S-corp specifics** - Unlike other business structures, S-corp owners who work in the business must take reasonable salary before distributions. This affects how you categorize certain expenses, especially if you're using the credit card for owner-related expenses. **Consider a separate "owner draw" tracking system** - If you occasionally need to cover business expenses personally (like when traveling), set up a formal reimbursement process rather than just paying the credit card from personal funds. This maintains clean separation and proper documentation. The good news is that once you get these systems in place, it becomes second nature. But the IRS definitely scrutinizes S-corp expense documentation more closely than sole proprietorships, so the extra effort is worth it!
@Axel Far This is incredibly valuable insight from someone who s'been through the audit process! The point about mixed personal/business use items is something I hadn t'fully considered. Could you elaborate on what kind of logs you keep for things like phone/internet usage? Do you track actual usage percentages or use a reasonable estimate? Also, the reimbursement process you mentioned sounds smart for maintaining clean separation. Do you handle this through formal expense reports or is there a simpler way to document these occasional personal-to-business payments? I m'trying to set up good systems from the start rather than learning the hard way like you did! The salary requirement before distributions is something my accountant mentioned but I m'still wrapping my head around how that affects daily expense management. Are there specific expense categories that become problematic if you haven t'taken enough salary?
Chloe Robinson
One thing nobody mentioned is that you should consider setting up an LLC for your DoorDash work! It provides liability protection if anything happens while you're delivering. My cousin got sued when he accidentally damaged something during a delivery.
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Natasha Orlova
β’This is actually not great advice for most gig workers. An LLC provides limited liability protection, but it comes with additional costs (filing fees, possibly higher tax preparation fees) and in many states, you'll have annual fees just to maintain it. For most DoorDash drivers, proper insurance coverage is much more important and cost-effective than forming an LLC. Make sure your auto policy covers delivery driving (many personal policies don't) and consider a rider for this specific use. The liability protection from good insurance will be more practical than an LLC for the typical delivery driver.
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Sean O'Connor
Great question! I went through this exact situation when I started doing gig work alongside my regular job. Here's what I wish someone had told me upfront: The biggest thing to understand is that you're essentially running a small business now, even if it's just part-time DoorDash. This means you'll need to think like a business owner about taxes and record-keeping. First, open a separate checking account just for your DoorDash earnings and expenses. This makes tracking so much easier come tax time. I learned this the hard way after trying to sort through months of mixed transactions in my personal account. Second, set aside 25-30% of every DoorDash payment immediately for taxes. I know it seems like a lot, but between federal income tax, state tax (if applicable), and the 15.3% self-employment tax, it adds up quickly. Having that money already set aside prevents the shock of owing thousands at tax time. For the quarterly payments - if your W-2 job already withholds enough to cover 90% of your total tax liability (including the DoorDash income), you might not need to make quarterly payments. But it's usually safer to make them anyway to avoid any surprises. One last tip: track your "active delivery time" vs total time. You can only deduct mileage for when you're actually on a delivery or driving to pick up an order, not when you're just sitting in a parking lot waiting for orders to come in. Good luck rebuilding your finances! The extra income from DoorDash can really help, just stay on top of the tax side from day one.
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Carmen Sanchez
β’This is incredibly helpful advice, Sean! The separate checking account tip is something I hadn't thought of but makes total sense. Quick question - when you say set aside 25-30%, is that a flat rate you use regardless of how much you make from DoorDash, or does it depend on your regular job's tax bracket? I'm worried about setting aside too little since my W-2 job already puts me in a decent tax bracket. Also, about the "active delivery time" - does this mean I can't deduct the miles driving to my usual DoorDash area to start my shift? Like if I drive 10 minutes from home to the busier part of town where I typically wait for orders?
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