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As someone who just went through estate administration myself, I can't stress enough how important it is to get this fiscal year decision right from the start. You're absolutely on the right track thinking strategically about this. One thing I learned the hard way - document everything meticulously when you make your fiscal year election. Keep records of when each income item was received and when expenses were incurred. The IRS can be very particular about the timing, especially if they ever audit the estate return. Also, since you mentioned expecting more income after October, consider whether any of that income might be recurring (like rental income, dividend payments, etc.). If so, you'll want to factor that into your long-term tax planning strategy beyond just this first fiscal year. Have you considered consulting with a CPA who specializes in estate taxation? Given the complexity of balancing the fiscal year choice with distribution timing and the relatively compressed estate tax brackets, the cost of professional advice often pays for itself in tax savings. Plus, they can help ensure you're not missing any deductions that estates are entitled to claim.
This is excellent advice about documentation! As someone new to estate administration, I'm finding there are so many details to track. Could you elaborate on what specific documentation you wish you had kept better records of? I'm currently using spreadsheets to track income and expenses by date, but I'm wondering if there's a particular format or level of detail that would be most helpful if the IRS ever has questions about the fiscal year election or timing of distributions. Also, regarding the CPA recommendation - at what point in the process did you decide to bring in professional help? I'm trying to balance doing my due diligence with knowing when I'm in over my head. The estate isn't huge, but the tax implications seem complex enough that professional guidance might be worth the investment.
Great question about documentation! From my experience, I wish I had been more detailed in tracking the source and nature of each income item - not just the amount and date, but exactly what it was (interest, dividends, business income, asset sales, etc.). This becomes crucial when preparing the 1041 because different types of income have different reporting requirements and may affect distribution strategies differently. For expenses, I learned to categorize them as either estate administration expenses (deductible on 1041) or expenses related to producing income. Keep receipts and note the business purpose for each expense. Also document any expenses that could potentially be deducted on either the estate tax return (706) or income tax return (1041) - you get to choose which gives the better tax benefit, but you need good records to make that decision. Regarding the CPA timing - I brought one in right after I realized I was spending more time researching tax code than actually administering the estate. For me, that was about 3 months into the process when I started getting significant income items and had to make the fiscal year decision. The CPA's fee was about $2,500 but saved me an estimated $8,000+ in taxes through strategic planning I wouldn't have known about. If your estate has more than minimal income or complex assets, it's usually worth the consultation early rather than trying to fix mistakes later.
Having dealt with estate administration recently, I'd add one more strategic consideration to what's already been shared here. Since you're expecting more income after October, think about whether that timing creates an opportunity for multi-year tax planning. If you set your fiscal year to end July 31st (which seems optimal given your May expense and July income), you could potentially time future distributions in subsequent years to smooth out the tax impact. For example, if you know significant income is coming in November-December, you might want to make distributions to beneficiaries early in that next fiscal year to offset the higher income. Also, don't overlook the estate's standard deduction ($300 for 2024/2025) and personal exemption ($100) - they're small but every bit helps with these compressed tax brackets. One practical tip: if you do decide to use the 65-day rule for distributions, mark those dates clearly on your calendar now. It's easy to lose track of deadlines when you're juggling all the other aspects of estate administration. The October 4th deadline (65 days after July 31st) would be critical for your tax planning to work properly. The documentation advice from others here is spot-on - the IRS loves clear paper trails, especially for timing elections that affect multiple tax years.
This multi-year planning perspective is incredibly valuable - thank you for highlighting that! As someone just starting to navigate estate administration, I hadn't considered how the fiscal year choice would ripple into subsequent years' tax strategies. Your point about marking the 65-day deadline is really practical advice. I can already see how easy it would be to get caught up in other estate matters and miss that critical October 4th date. I'm going to set multiple calendar reminders now while it's fresh in my mind. One follow-up question about the multi-year approach: when you mention timing distributions in subsequent years to offset higher income, are there any restrictions on how frequently you can make distributions to beneficiaries? Or can you essentially distribute income as it comes in to keep the estate's taxable income minimized year over year? Also, regarding the estate's standard deduction and personal exemption - are those amounts the same regardless of which fiscal year end date you choose, or do they get prorated based on the length of the tax year?
Based on your complex situation with two trusts plus personal returns, I'd actually recommend considering a hybrid approach. I've been in a similar position as trustee for multiple family trusts, and what worked best for me was using professional software for the trust returns but then importing the K-1 data into a consumer program for my personal return. For the trust returns specifically, I found that the AI-powered solutions like taxr.ai (mentioned above) or professional software like ProSeries give you the most accurate results for the complex trust accounting rules. The consumer programs like TurboTax just aren't built to handle the nuances of trust income allocation, especially when you're dealing with investment income versus IRA distributions with different tax treatments. One thing to keep in mind - since you're dealing with inherited IRA distributions based on life expectancy tables, make sure whatever software you choose is current on the SECURE Act changes. Some of the older professional packages haven't updated their life expectancy calculation modules properly. Also, given the complexity, I'd strongly recommend having at least a consultation with a trust tax specialist for your first year to make sure you're setting up the calculations correctly. You can then use that as a template for future years with whatever software you choose.
This hybrid approach sounds really smart! I'm curious about the consultation part - when you say "trust tax specialist," are you referring to a CPA who specializes in trusts, or is there a different type of professional I should be looking for? And roughly what should I expect to pay for that kind of consultation to set up the framework correctly? I definitely want to make sure I get the SECURE Act calculations right since that's a big chunk of the taxable income from the inherited IRA trust. It would be devastating to mess up those life expectancy tables and face penalties later.
As someone who's been through this exact scenario, I can tell you that handling multiple trust returns plus personal taxes is definitely doable but requires the right approach. I manage two family trusts (one with investments, one with retirement accounts) plus my own return. From my experience, the key is making sure your software can properly handle the trust accounting rules - specifically the distinction between distributable net income (DNI) and how different types of income flow through to the K-1s. This is where a lot of consumer software falls short. I'd echo what others have said about considering the professional-grade options, but also want to mention that you'll need to be very careful about the timing of distributions if you have any control over that. The tax implications can vary significantly depending on whether distributions happen before or after year-end, especially with the investment trust. One practical tip: whatever software you choose, make sure it can handle the Schedule K-1 reconciliation properly. I learned this the hard way when my first year's returns didn't properly tie out between the trust returns and my personal return, which triggered an IRS notice. Also, since you're on Mac, I've found that running Windows software through VMware Fusion works better than Parallels for tax software - seems to handle the printing and PDF generation more reliably, which you'll need for filing and record keeping.
This is incredibly helpful, thank you! The point about DNI and timing of distributions is something I hadn't fully considered. Since I do have some discretion over when to make distributions from the investment trust, could you elaborate on the year-end timing strategy? Also, that tip about VMware Fusion vs Parallels is gold - I was actually planning to use Parallels, so you probably just saved me a lot of headaches with printing issues. Have you found any other Mac-specific gotchas when running Windows tax software that I should watch out for? The Schedule K-1 reconciliation issue sounds scary - what kind of IRS notice did you get, and how complex was it to resolve? Want to make sure I avoid that situation entirely.
This thread has been incredibly helpful! As someone who works in tax preparation software support, I see this confusion about DCNs all the time. You're definitely not alone in not knowing about this number! The DCN is essentially your tax return's unique identifier in the IRS system - think of it like a tracking number for a package, but for your entire tax return. While you don't need it for everyday things like checking refund status, it becomes invaluable when you need to speak with an IRS representative about specific issues. Since you mentioned using TaxAct, here's the easiest way to find your 2023 DCN: 1. Log into your TaxAct account 2. Navigate to "My Returns" or "Tax Home" 3. Select your 2023 tax year 4. Look for "Filing Details" or "Submission Summary" 5. The DCN should be listed there, usually labeled as "Declaration Control Number" or just "Control Number" Pro tip: Once you find it, save it in a secure note or document along with your filing date and confirmation number. I always recommend clients treat their DCN like they would any other important financial reference number - you hope you never need it, but when you do, you'll be so glad to have it readily available! The good news is that if you ever can't locate it, any future IRS correspondence will include your DCN, so don't stress too much about tracking down old ones unless you're actively dealing with an issue.
@Marina Hendrix is the dcn number the same as confirmation number ? I use freetax USA and my confirmation number is 16 digits long
@desiree diggs No, the DCN and confirmation number are different! The DCN Declaration (Control Number is) exactly 14 digits and is assigned by the IRS to track your return in their system. Your 16-digit confirmation number from FreeTaxUSA is their internal reference for your e-filing submission. The DCN should be somewhere in your FreeTaxUSA account under filing details or on the PDF copy of your actual return usually (top right corner of Form 1040 .)The confirmation number is what you get immediately when you submit, but the DCN comes after the IRS accepts and processes your return. Both are useful to keep, but they serve different purposes!
This has been such an informative thread! I'm relatively new to filing my own taxes (just started a few years ago after being claimed as a dependent) and honestly had no idea DCNs even existed until reading through everyone's experiences here. What really helped me understand this was @Chloe Martin's example about needing it for the stimulus payment issue - that makes it so much more concrete than just "it's a tracking number." The fact that the IRS rep immediately found her return once she provided the DCN really shows how important it is from their perspective. I use H&R Block online and just went hunting for my DCN after reading all these responses. Found it in my account under "View Your Return" in a section called "E-file Information." It was right there next to the acceptance date, but I had completely overlooked it before! I'm definitely going to start a tax organization system like @Ravi Patel and @Omar Farouk suggested. The idea of keeping all the important numbers (DCN, confirmation, prior year AGI) in one easily accessible place seems like such a simple way to avoid future headaches. Thanks @Javier Morales for asking this question - clearly a lot of us needed this education! This community continues to be such a great resource for practical tax knowledge that you don't learn anywhere else. šŖ
As someone who just went through this transition last year, I can't stress enough how important it is to keep detailed records of all your investment transactions throughout the year. I use a simple spreadsheet to track dividends, capital gains/losses, and rental income by month. One thing that caught me off guard was that you need to include estimated state disability insurance (SDI) payments in some states if you're self-employed through investments. Also, don't forget that if you have a rental property, you might be subject to self-employment tax on that income depending on how actively you manage it. The IRS has a really helpful worksheet in Publication 505 that walks through the calculation step by step. I found it much clearer than Form 1040-ES itself. And definitely set up automatic reminders for the quarterly due dates - missing one can be expensive!
This is exactly the kind of comprehensive advice I wish I'd had when I started! The record-keeping point is so important - I learned that lesson the hard way during my first year of investment-only income. Quick question about the rental property self-employment tax you mentioned - I have a single rental that I manage myself (finding tenants, handling repairs, etc.). How do you determine if you're "actively" managing it enough to trigger SE tax? I've been treating it as passive income but now I'm wondering if I should be paying SE tax on it for my quarterly estimates. Also, thanks for the Publication 505 tip - the IRS publications are usually more helpful than their forms but I never know which ones to look for!
I went through this exact transition about 18 months ago when I left my corporate job to manage my portfolio full-time. Here's what I wish someone had told me from day one: The key is getting organized early. I set up a simple system where I track all investment income monthly and calculate a running estimate of my tax liability. This way I'm never surprised by how much I owe. For the fluctuating income issue, I found it helpful to base my quarterly payments on a conservative estimate of my annual income, then make an additional "true-up" payment in January if I had a particularly good year. This approach keeps me compliant with the safe harbor rules while avoiding massive surprises at tax time. One thing that really helped was opening a separate "tax savings" account where I automatically transfer 25-30% of any significant gains or dividends. This way the money is already set aside when quarterly payments are due. Also, don't overlook the rental property income - depending on your level of involvement, you might need to pay self-employment tax on that income in addition to regular income tax. I made that mistake my first year and had to file an amended return. The learning curve is steep but definitely manageable once you get a system in place. Feel free to ask if you want more specifics about any part of the process!
This is such solid advice! I'm just starting out with investment-only income and the separate tax savings account idea is brilliant. I've been dreading the quarterly payments because I never know if I'm setting aside enough. Quick question about the 25-30% you mentioned - is that a flat rate you use regardless of whether it's dividends, short-term gains, or long-term gains? I know they're taxed differently but I'm not sure if I should be calculating different percentages for each type of income or if a blanket percentage works fine for the savings account approach. Also, did you run into any issues with the "true-up" payment in January? I'm worried about accidentally triggering underpayment penalties if I don't get the timing right.
Nathaniel Mikhaylov
Did you receive any CP01 notices? Those indicate identity verification issues. Have you checked your transcript for TC 570 codes? What about your account transcript - sometimes that updates before your return transcript.
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Eleanor Foster
I've seen this pattern before - when multiple tax years are being held simultaneously along with missing CTC payments, it often indicates a systemic account flag rather than just a processing delay. The fact that your return isn't even showing in the system after this long suggests it may be stuck in the Taxpayer Protection Program queue. Have you tried requesting your Account Transcript (not just Return Transcript) through IRS.gov? Sometimes the account transcript will show transaction codes even when the return transcript is blank. Also, if you haven't received any correspondence from the IRS at all, I'd recommend updating your address on file - sometimes verification letters get sent to old addresses and the lack of response keeps the account frozen.
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Maxwell St. Laurent
ā¢This is really helpful advice! I never thought about checking the Account Transcript separately - I've only been looking at the "Where's My Refund" tool and trying to get Return Transcripts. The address issue is something I hadn't considered either. My address has been the same for years, but maybe there's some glitch in their system. Do you know if there's a way to verify what address the IRS has on file without having to call and wait on hold for hours? I'm starting to think this might be more than just a simple processing delay given everything you've mentioned about systemic account flags.
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